Corporate Manager Admin

Role Overview:

Corporate Admin Manager

4 cities

Key Responsibilities

• Administration & Facility Management
• Oversee day-to-day administration operations across corporate office and cloud kitchen locations.
• Set up admin SOPs for new kitchens and ensure standardization across cities.
• Ensure proper upkeep of infrastructure, equipment, pantry services, housekeeping, and office/kitchen supplies.
• Coordinate and manage utility connections (electricity, water, internet) and timely bill payments.
• Asset & Inventory Control
• Maintain centralized tracking and tagging of assets (kitchen equipment, laptops, furniture, etc.).
• Ensure AMC and warranty tracking for all major assets.
• Periodic asset audit and reconciliation across locations.
• Vendor & Contract Management
• Empanel and manage vendors for admin services (housekeeping, pest control, printing, maintenance, security, travel, courier, etc.).
• Negotiate contracts, ensure timely renewals, and manage SLAs.
• Evaluate vendor performance regularly and drive cost optimization.
• Travel & Accommodation
• Manage and coordinate travel bookings and hotel stay for inter-city business travel of staff and leadership.
• Ensure cost-effectiveness and timely reimbursements.
• Compliance & Documentation
• Ensure compliance with local municipal rules related to facilities, safety, hygiene, and fire norms.
• Maintain proper documentation of licenses, lease agreements, and facility approvals across all locations.
• Expansion & New Launch Support
• Work closely with the Projects/NSO (New Store Opening) team for admin readiness during new kitchen setups.
• Coordinate procurement and logistics of initial admin setup for new locations.
• Team & Stakeholder Management
• Liaison with HR, Projects, SCM, and Finance for cross-functional coordination.
• Repairs & Maintenance
• Manage and coordinate preventive and breakdown maintenance across corporate offices, kitchens, and other offices.
• Schedule and track routine maintenance of HVAC, plumbing, electricals, DG sets, furniture, and fixtures.
• Maintain AMC contracts and ensure vendor SLA adherence for quick TAT on breakdowns.
• Maintain a repairs logbook and report monthly performance.
  

Required Qualifications & Experience

• Graduate/Postgraduate in Business Administration or related field.
• 8–10 years of experience in administration, facilities, or operations management; preferably in QSR, hospitality, or multi-location F&B brands.
• Experience handling multi-city admin operations.
• Strong vendor negotiation and contract management skills.
• Proficient in MS Office, admin MIS, and asset tracking tools.
  

Key Skills

• Strong organizational and leadership skills
• Multi-tasking and time management
• Excellent interpersonal and communication skills
• Problem-solving and decision-making
• High integrity and ownership
  

Work Conditions

• Role will be based out of Corporate Office with frequent travel (25–30%) to operational cities for audits and setup coordination.