Corporate Manager Admin

Role Overview: We are seeking a dynamic and experienced Corporate Admin Manager to oversee and streamline administrative operations across our cloud kitchens in 4 cities. The ideal candidate will be responsible for standardizing admin protocols, ensuring compliance, managing assets, and supporting business operations through efficient facilities and vendor management. You will play a key role in building scalable admin systems for our expanding footprint.

Key Responsibilities:

1. Administration & Facility Management

• Oversee day-to-day administration operations across corporate office and cloud kitchen locations.
• Set up admin SOPs for new kitchens and ensure standardization across cities.
• Ensure proper upkeep of infrastructure, equipment, pantry services, housekeeping, and office/kitchen supplies.
• Coordinate and manage utility connections (electricity, water, internet) and timely bill payments.

2. Asset & Inventory Control

• Maintain centralized tracking and tagging of assets (kitchen equipment, laptops, furniture, etc.).
• Ensure AMC and warranty tracking for all major assets.
• Periodic asset audit and reconciliation across locations.

3. Vendor & Contract Management

• Empanel and manage vendors for admin services (housekeeping, pest control, printing, maintenance, security, travel, courier, etc.).
• Negotiate contracts, ensure timely renewals, and manage SLAs.
• Evaluate vendor performance regularly and drive cost optimization.

4. Travel & Accommodation

• Manage and coordinate travel bookings and hotel stay for inter-city business travel of staff and leadership.
• Ensure cost-effectiveness and timely reimbursements.

5. Compliance & Documentation

• Ensure compliance with local municipal rules related to facilities, safety, hygiene, and fire norms.
• Maintain proper documentation of licenses, lease agreements, and facility approvals across all locations.

6. Expansion & New Launch Support

• Work closely with the Projects/NSO (New Store Opening) team for admin readiness during new kitchen setups.
• Coordinate procurement and logistics of initial admin setup for new locations.

7. Team & Stakeholder Management

• Liaison with HR, Projects, SCM, and Finance for cross-functional coordination.

8. Repairs & Maintenance

• Manage and coordinate preventive and breakdown maintenance across corporate offices, kitchens, and other offices.
• Schedule and track routine maintenance of HVAC, plumbing, electricals, DG sets, furniture, and fixtures.
• Maintain AMC contracts and ensure vendor SLA adherence for quick TAT on breakdowns.
• Maintain a repairs logbook and report monthly performance.

Required Qualifications & Experience:

• Graduate/Postgraduate in Business Administration or related field.
• 8–10 years of experience in administration, facilities, or operations management; preferably in QSR, hospitality, or multi-location F&B brands.
• Experience handling multi-city admin operations.
• Strong vendor negotiation and contract management skills.
• Proficient in MS Office, admin MIS, and asset tracking tools.

Key Skills:

• Strong organizational and leadership skills
• Multi-tasking and time management
• Excellent interpersonal and communication skills
• Problem-solving and decision-making
• High integrity and ownership

Work Conditions:

• Role will be based out of Corporate Office with frequent travel (25–30%) to operational cities for audits and setup coordination.