7 Confidentiality Handling Jobs

Job Description Position Tile Executive Assistant Reporting to Managing Director Location: Pune (MH) Job Type Full Time On Site Company Profile: Nation's premier implementing partner of e-governance services provider dedicated to delivering extensive system integration and software solutions. With a focus on system integration and innovative software solutions, we are at the forefront of transforming the digital landscape of good governance. You can explore more about DigiGram on https://digigram.in/ Job Overview: We are seeking a dynamic and highly organized Executive Assistant (EA) to provide comprehensive administrative and strategic support to the Managing Director . The ideal candidate will act as the strong support to the MD, updating and managing calendar, coordinating with internal and external stakeholders, handling confidential matters wherever required, and ensuring workflow is carried out smoothly for Managing Director. Key Responsibilities: Calendar & Schedule Management: I. Efficiently manage the Executive Directors calendar, ensuring optimal time allocation by prioritizing appointments, meetings, and strategic engagements. II. Coordinate internal and external meetings, anticipating scheduling conflicts and proactively resolving them to maintain seamless workflow and productivity. Communication Handling: Draft, review, and manage emails, letters, adhoc, and other correspondence on behalf of the MD. Ensure timely responses and follow-ups. Meeting Coordination: I. Schedule, organize, and prepare for meeting with external parties which will includes agenda preparation, minutes, and action items follow-up. II. Coordinate and schedule periodic review meetings for the Director with internal teams to assess performance, track progress on key initiatives, and ensure alignment with organizational goals. Travel Arrangements: I. Plan and coordinate comprehensive travel itineraries, including flights, accommodation, local transportation, and meeting schedules, ensuring cost-effectiveness and convenience. II. Handle end-to-end travel logistics, including visa processing, expense tracking, and last-minute changes, to support smooth and efficient executive travel. Project Support: Assist the MD in managing special projects, presentations, VC meetings and reports. Follow up on deadlines and deliverables with internal teams. Confidentiality: Handle sensitive information with utmost discretion and maintain confidentiality at all times. Stakeholder Liaison: Serve as a point of contact between the MD and senior management, employees, consultants, clients, vendors, and government authorities. Document Management: Maintain an efficient filing and documentation systemboth digital and hardcopy. Event Planning: Assist in organizing company events, leadership meetings, town halls, and off-site activities involving the MD. Qualifications and Experience: Graduate/Postgraduate in any discipline (preferably in Business Administration or related field). 5+ years of experience in a similar role supporting senior leadership, preferably in a corporate environment. Proficient in MS Office (Outlook, Word, Excel, PowerPoint), Google Suite, and scheduling tools. Strong written and verbal communication skills. Key Competencies: High degree of professionalism and integrity Strong organizational and time management skills Ability to multitask and prioritize under pressure Excellent interpersonal and stakeholder management skills Discretion in handling sensitive and confidential matters Proactive and self-motivated attitude

Urgent Requirement Executive Assistant Secretary Male Candidate only for one of the reputed company in business for 50+ years in Mumbai. Description We are seeking a highly organized and proactive Executive Assistant Secretary to support our senior executives. The ideal candidate will have significant experience in administrative roles and be adept at managing multiple tasks while maintaining a high level of professionalism. Responsibilities Manage executives schedules, appointments, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Organize and maintain files and records. Act as a point of contact between executives and internal/external clients. Coordinate meetings and events, ensuring all logistics are handled. Assist in the preparation of budgets and expense reports. Perform research and compile data for reports and presentations. Handle confidential information with discretion and professionalism. Skills and Qualifications Proven experience as an executive assistant or in other administrative roles (5-15 years of experience). Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills. Strong verbal and written communication skills. Ability to multitask and prioritize work effectively. Attention to detail and problem-solving skills. Discretion and confidentiality in handling sensitive information. Familiarity with office management procedures and basic accounting principles. Salary will be as per company norms You may REFER your FRIEND/s on WhatsApp group etc. For more information contact immediately with the updated CV. Lydia Recruiters Sanan Fernandez HEAD HR (M) 961 961 5625 (E) [HIDDEN TEXT]

Assist in day-to-day operations, including handling confidential matters with discretion Coordinate with internal teams and external partners/vendors/agencies to organize and execute tasks and activities effectively Plan and manage travel arrangements, including preparing tour programs, booking tickets, and reserving hotel accommodations Oversee domestic and international travel arrangements, including passport, visa, and ticketing processes Liaise with travel agents, airlines, hotels, clubs, banks, and other service providers to ensure smooth travel and related activities Handle correspondence such as drafting letter replies, managing emails, and overseeing credit card management Manage properties, vehicles, bill payments, and security staff to ensure seamless operations Act as the first point of contact for external customers during the founders absence from the office or while on business trips Proficient in MS Office Suite for documentation and coordination Strong organizational and time management abilities Expertise in domestic and international travel planning, including visa and ticketing Skilled in liaising with vendors, travel agents, and service providers Excellent written and verbal communication skills Strong interpersonal skills for internal and external coordination Capable of handling confidential information with discretion Quick decision-making and problem-solving abilities Meticulous attention to detail for managing correspondence and tasks Reliable, professional, and proactive in managing responsibilities

Roles and Responsibilities : Provide administrative support to the Chief Operating Officer (COO) by managing their schedule, calendar, and travel arrangements. Coordinate meetings, appointments, and events on behalf of the COO while ensuring timely communication with stakeholders. Manage complex schedules, prioritize tasks, and delegate responsibilities to ensure efficient use of time. Maintain confidentiality and handle sensitive information with discretion. Job Requirements : 1-5 years of experience in a similar role or as a personal assistant to senior executives. Excellent communication skills with ability to draft emails, letters, and reports effectively. Proficiency in calendar management tools such as Google Calendar or Microsoft Outlook. Strong task management skills with attention to detail and ability to prioritize multiple projects simultaneously.

We are seeking an experienced and highly organized Executive Assistant to provide administrative support to our senior leadership team. The ideal candidate will have a minimum of 8 years of experience in an executive assistant role and be able to work independently with minimal supervision. Responsibilities: Provide administrative support to senior leadership team, including scheduling appointments, managing calendars, and preparing meeting materials Coordinate travel arrangements and prepare expense reports Manage and maintain complex schedules, ensuring timely and efficient communication among team members Prepare and distribute correspondence, reports, and other materials as needed Handle confidential and sensitive information with discretion Perform other administrative tasks as needed Requirements: Minimum of 8 years of experience as an Executive Assistant Age 35 or above preferred High school diploma or equivalent required; Bachelor's degree preferred Excellent communication, organizational, and problem-solving skills Ability to work independently with minimal supervision Proficiency in Microsoft Office and other software applications Discretion and ability to maintain confidentiality

We, Lydia Recruiters is a free Recruiting Consultancy based in Mumbai and Goa. One of our Esteemed Client, having diversified businesses , requires for one of their Company located in Jogeshwari, Mumbai A Executive Assistant/Secretary to the Director. Interested candidate may please contact/whatsapp your CV to Ms. Milda on 9881281058. This Vacancy is only for a Male Candidate. Description We are seeking a highly organized and proactive Executive Assistant/ Secretary to support our Director in India. The ideal candidate will have a proven track record of managing schedules, coordinating meetings, and handling administrative tasks efficiently. Responsibilities Manage the executive's schedule, including appointments, meetings, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Coordinate and organize events and meetings, including logistics and materials preparation. Act as a liaison between the executive and internal/external stakeholders. Maintain confidentiality and handle sensitive information with discretion. Assist in the preparation of budgets and expense reports. Skills and Qualifications Bachelor's degree in Business Administration or a related field. 3-8 years of experience as an Executive Assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to prioritize tasks and manage multiple projects simultaneously. Familiarity with office management systems and procedures. Attention to detail and problem-solving skills.

Description We are hiring Executive Secretary for our client who has a group of companies having 10 plus different domains and 1000 plus employees. Looking for a Female consultant from Bengaluru who has very good written and oral communication, Kannada language is a must. Should have B.com or any Graduate or Diploma in Secretarial activities. Age group must be 40 to 55. Responsibilities Manage executive schedules and coordinate appointments Prepare and edit correspondence, reports, and presentations Organize and maintain files and records Plan and coordinate meetings and events Act as the point of contact between executives and internal/external stakeholders Handle confidential information with discretion Perform research and compile data for reports Assist in budgeting and financial tracking Skills and Qualifications 20-25 years of experience in administrative support or related field Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational and time management skills Excellent verbal and written communication skills Ability to multitask and prioritize effectively Strong attention to detail and accuracy Discretion and confidentiality in handling sensitive information Familiarity with office management procedures and basic accounting principles Share your CV to [HIDDEN TEXT] or can call him on 9666006455 .