Executive Assistant

As the Executive Assistant (EA) at our company, your role will involve acting as the right hand to the Director, ensuring smooth coordination across departments, maintaining operational efficiency, and managing daily administrative and client-related activities. You will need strong organizational, communication, and multitasking abilities with a proactive approach to problem-solving. Your key responsibilities will include: - Maintaining, tracking, and updating the Sales/Lead Register; ensuring all client interactions and closures are accurately logged. - Supporting HR & Admin functions such as recruitment coordination, onboarding formalities, attendance, and leave management. - Conducting regular client follow-ups for updates, document collection, and feedback management. - Liaising with internal teams (operations, accounts, design, and client servicing) to ensure timely completion of assigned tasks. - Preparing and maintaining meeting notes, tracking actionable points, and following up for closure. - Managing the Director's calendar, appointments, and priorities efficiently. - Handling calls, emails, and communications on behalf of the Director, including reminders and updates for clients or vendors. - Ensuring a positive, organized, and disciplined work environment. - Addressing issues such as disorganization, delays, or demotivation proactively. - Encouraging teamwork and upholding company culture through professional communication. - Coordinating with vendors such as housekeeping, IT, marketing, and service providers. - Supporting the Director with personal scheduling and travel arrangements when needed. - Tracking reimbursements and personal accounts responsibly, ensuring confidentiality and discretion. Required Skills & Competencies: - Excellent verbal and written communication skills - Strong organizational and multitasking abilities - Proficiency in MS Office (Word, Excel, PowerPoint, Google Sheets) - Ability to handle confidential information with integrity - Professional demeanor and proactive attitude - Strong coordination and follow-up skills Qualifications & Experience: - Education: Graduate in any discipline (preferred Business Administration / Commerce / Management) - Experience: 1-2 years of experience as an Executive Assistant, Office Coordinator, or similar administrative role - Industry Preference: Digital Marketing, Advertising, or IT Services (preferred but not mandatory) You will be reporting to the Director / Managing Partner at Digital Molecule Pvt. Ltd. The work mode and timing for this position are On-site, Monday to Saturday (Full Time), located in West Delhi.,