Executive Assistant

Company Description

Welcome to Coneon, where innovation meets convenience in the realm of online commerce. As a dynamic marketplace platform, we redefine the way you shop, connect, and thrive in the digital marketplace landscape.

we are more than just a marketplace; we are a community built on the pillars of trust, reliability, and seamless transactions. Our platform is designed to empower both buyers and sellers, fostering a space where unique products and services find their audience.

We are on a mission to simplify the online shopping experience, providing a one-stop destination for discovering quality products and services. By facilitating connections between consumers and vendors, we aim to create a vibrant ecosystem where businesses flourish and customers find exactly what they're looking for.

What makes us stand out is our commitment to user satisfaction. We prioritize transparency, security, and a user-friendly interface to ensure that every interaction on our platform is a positive one. Our dedication to innovation and continuous improvement drives us to adapt to the ever-evolving needs of our dynamic community

Role Description

This is a full-time on-site role located in Gurugram for a Executive Assitant. The Executive Assistant will work directly with the CEO and will be responsible for managing schedules, coordinating cross-department communication, assisting in decision-making documentation, ensuring timely execution of tasks, and maintaining confidentiality at all times. This is a high-ownership role that requires professionalism, strategic thinking, quick learning, and strong communication skills.

Required Skills and Qualifications

• Bachelor’s degree; MBA preferred
• Excellent verbal and written communication skills (Hindi + English)
• Strong MS Office skills (Excel, PowerPoint, Word)
• High level of professionalism, integrity, and confidentiality
• Ability to multitask, prioritize, and handle pressure
• Strong organisational and time-management skills
• Proactive, fast learner, and problem-solving mindset
• Experience in working with Founders / CXOs preferred

Key Responsibilities (Job Duties – JD)

1. Executive Support & Calendar Management

• Manage and organize CEO’s daily schedule, meetings, appointments, and travel plans
• Prioritize and filter requests requiring the CEO’s attention
• Ensure CEO is well-prepared for meetings with briefings, documents, and follow-up points

2. Communication & Coordination

• Serve as the primary point of contact between the CEO and internal teams
• Draft emails, reports, business notes, and presentations on behalf of the CEO
• Handle confidential information with discretion
• Follow up with department heads on deliverables and deadlines

3. Task & Project Management

• Track ongoing projects and ensure timely execution
• Assist CEO in coordinating with operations, accounts, HR, vendors, and clients
• Maintain dashboards, reports, and documentation
• Conduct market research and compile MIS reports whenever required

4. Meeting Management

• Prepare MOMs (Minutes of Meeting), agendas, and action items
• Ensure follow-up tasks are assigned, tracked, and closed
• Coordinate review meetings, audits, and internal updates

5. Administrative & Operational Support

• Manage documentation, agreements, and important files
• Support in business proposals, vendor evaluations, and financial approvals
• Assist CEO in planning events, reviews, and external meetings

6. Strategic Assistance

• Provide analytical support for decision-making
• Work closely on CEO’s special projects, expansion plans, and new initiatives
• Identify gaps and propose solutions proactively