Company Secretary

Job Description: Personal Assistant (PA) / Company Secretary

Location: [Belgaum]

Reporting To: Managing Director / CEO

Job Type: Full-time

We are seeking a highly organized and proactive Personal Assistant (PA) cum Company Secretary to support senior management with day-to-day administrative and secretarial tasks while ensuring full statutory and regulatory compliance under applicable corporate laws. This dual role requires an individual who can handle confidential information with discretion and demonstrate excellent time management, multitasking, and communication skills.

·       Manage daily schedule, meetings, appointments, and travel arrangements for senior management.

·       Handle phone calls, emails, and correspondence on behalf of the CEO/MD.

·       Prepare reports, presentations, and briefing documents.

·       Liaise with internal departments, stakeholders, and external clients.

·       Maintain confidentiality of highly sensitive information.

·       Organize company events, meetings, and conferences as required.

·       Maintain records, files, and documentation systematically.

·       Ensure the company complies with all legal and statutory requirements under the Companies Act and other regulatory laws.

·       Draft board resolutions, meeting agendas, and minutes of Board and General Meetings.

·       File ROC (Registrar of Companies) returns and maintain statutory registers and records.

·       Act as the point of contact between the company and regulators like MCA, SEBI, RBI (if applicable).

·       Assist in preparing annual reports, financial filings, and disclosures.

·       Support corporate governance and secretarial audits.

·       Provide legal, compliance, and regulatory advice to senior leadership.

Qualification:

- Graduate in any discipline (for PA role)

- Qualified Company Secretary (CS) from ICSI (mandatory for CS role)

Experience:

·       - Minimum 3–5 years of experience as a PA or Company Secretary

·       - Prior experience in a similar dual-role is a plus

Skills:

·       Excellent written and verbal communication

·       Strong organizational and multitasking abilities

·       Sound knowledge of Companies Act, 2013 and corporate compliance

·       Proficiency in MS Office (Word, Excel, PowerPoint) and online tools

·       Discretion, professionalism, and attention to detail

·       High level of integrity and accountability

·       Ability to work independently and under pressure

·       Strong interpersonal and stakeholder management skills

·       Comfortable handling confidential information

Salary: As per industry standards

Joining: Immediate