Company Secretary

Role and Responsibilities

• Corporate Compliance:

  Ensure strict adherence to the

  Companies Act, 2013

  , and all other applicable laws and regulations for the private company.

• Board and General Meetings:

  Coordinate and manage all aspects of board, committee, and general meetings. This includes preparing notices, agendas, board packs, and drafting precise minutes of the meetings.

• Statutory Filings:

  Prepare and file various forms, returns, and documents with the

  Registrar of Companies (ROC)

  within the stipulated timelines. This includes annual returns and other event-based filings.

• Maintenance of Records:

  Meticulously maintain and update all statutory registers and records, such as the Register of Members, Register of Directors, and other crucial company documents.

• Corporate Governance:

  Guide the board of directors on governance practices, their statutory duties, and compliance requirements.

• Liaison

  Act as the primary interface with regulators, auditors, legal counsel, and other external stakeholders.

• Secretarial Audit:

  Assist in the preparation and finalization of secretarial audit reports, if applicable.

• Annual Reports & Boards Report:

  Assist in preparation, review, and finalization of statutory disclosures for annual filings.

• Advisory Role:

  Provide timely updates to management on changes in corporate law, MCA notifications, and compliance requirements.

Skills and Qualifications

• Professional Qualification:

  Must be a qualified

  Company Secretary

  and a member of the Institute of Company Secretaries of India (ICSI).

• Mandatory Training:

  Successful completion of

  EDP (Executive Development Program)

  and a

  21-month internship

  is required.

• Legal Knowledge

  :

  A solid understanding of corporate law, particularly the Companies Act, 2013, and its rules.

• Attention to Detail:

  Exceptional precision and accuracy in drafting legal documents and maintaining records.

• Communication Skills:

  Strong verbal and written communication to interact with directors, auditors, and regulators.

• Software Proficiency:

  Competence in using MS Office Suite and other relevant corporate secretarial software for e-filing and record management.

• Analytical & Advisory Skills:

  Ability to interpret law, assess compliance risks, and provide practical solutions.

• Integrity:

  High degree of integrity and discretion in handling confidential company information.