Commodity Manager

General competences

• The Commodity Managers centralize the knowledge of the markets (and respective suppliers) of the categories of their competition in terms of strategic positioning of each Supplier within the TR Group, its internal organization, structure of the business group, range of production, references, technical and financial capacity and workload.
• Through their technical-commercial knowledge, they will promote the preparation of the strategic Collaboration Agreements that will be prepared together with the Global Material Management & Supply Chain Optimization Department and Engineering teams for their subsequent implementation in the Project Purchasing award process. As part of the Collaboration Agreements, the Commodity Manager plays a key role in developing the Price list of materials and site assistance order conditions and rate. They also coordinate with interdisciplinary teams and suppliers to ensure the pre-agreed Purchase Conditions are properly adapted to the Project requirements.
• The Commodity Manager advises on suppliers during the Proposal preparation process, as well as in the Project execution phase, including Purchase Order closing.
• Commodity Managers will be the focal point with suppliers in communications related to supplies within their Category for Corporate matters, or critical in the execution of the Projects.

Specific competences

Database management and knowledge of the market and materials

• Update, control and maintenance of Databases:
• Prequalification of suppliers in eSupplier: for those suppliers of interest to TR, approve (Potential Status) or reject (Not Qualified Status) the types of supplies (Material Groups) entered by the suppliers.
• Support in the resolution of Supplier incidents in eSupplier.
• Ensure updated knowledge of the Supplier market, promoting the incorporation of new suppliers that add value to TR.
• Constant control and supervision of suppliers with technical/ financial/ performance/ compliance alerts, proposing their temporary or permanent blocking or unblocking, when appropriate.
• Evaluate suppliers' sustainability initiatives and social responsibility.
• Incorporate sustainability criteria into Supplier selection and evaluation.
• Management of the Organization and Structure of business groups.
• Control of acquisitions, mergers and sales of companies within its category, informing, promoting and supervising the novation and the necessary management of the orders affected in the projects.
• Collaboration with the QA Department. Advice, if required, during the processes of approval, performance evaluation and financial evaluation of suppliers.
• Collaboration with Inspection/QA departments, requesting and promoting workshop audits when required.
• Review and update of Material Groups with the support of the QA Department.

Pre-award phase in projects

• Preparation of the lists of Suppliers in Proposals and Projects (RVL) as well as validating the individual Vendor Lists received from the projects by requisition during execution. Analyze Client Vendor Lists, promoting the inclusion of additional suppliers according to the real requirements of each Project in search of optimization of the price/requirements/delivery time relationship, taking into account the history of execution of suppliers.
• Monitoring the receipt of bids on projects and proposals, giving support if necessary.
• Review of preliminary tabulations and participation in the recommendations of the Short Lists of each requisition in their field.

Award phase in projects

• Review of final commercial tabulations after PPM or Purchasing Coordinator revision.
• Preparation of the synergies report and detection of opportunities and risks informing the Project in the pre-award phase.
• Support, thanks to its transversal vision of the Supplier in different projects, in the negotiation of the key clauses of the Order contracts of its category.
• Participation, as stated in the ITG-140-008 "Treatment of exceptions to CC&Is with Bidders", providing corporate support for the reduction, elimination, and flexibility of deviations from the Commercial Conditions proposed by suppliers that have not managed to be agreed upon by the Purchasing team and the PPM of the Project.
• Support to projects in the evaluation and negotiation of relevant award packages.
• Participation in the award pre-committees and taking actions derived from them.
• Consideration of the financial reports derived from the suppliers to be able to support projects and establish alerts in collaboration with the QA Department.
• Assistance for advice in pre-committees and award committees.

Project execution phase

• Intervention, facilitating suppliers and promoting alternatives, in the search for missing material on site within the scope of its category, according to the technical requirements and the schedule of the Project.
• Support in the contracting and execution of the supervision, assistance, start-up, etc., of the suppliers on site, when required.
• Support the Close-out team in order closing negotiations.
• Active participation in the solution of problems detected with the suppliers, during the execution of the Orders, not solved by the Project team.

Corporate tasks

• Leads, promotes and carries out the signing of new Corporate Volume Rebate Agreements (CVRs) with strategic suppliers in their category based on annual award volumes, with the support of the Purchasing Department. Leads the annual renewal of previously signed CVRs.
• Promotes technical-commercial frame agreements together with the Technical Discipline and informs them of the projects for their execution.
• Ensures the follow-up of the corporate guidelines and procedures (ITGs) in the projects Participates in updating and editing procedures and work instructions and in improvement groups. In particular, leads and carries out, together with the technical Discipline in its field, the updating of the commercial tabulation formats of the different equipment and materials in its field with the support of the Purchasing Department.
• Detects training needs in their respective areas. Plans, together with the rest of the Procurement Departments, the necessary training actions (even with the help of suppliers) and carries them out.
• Maintains updated knowledge of historical prices and ratios applicable to equipment and materials, as well as cost ratios for supervision of technical assistance on site, commissioning, start-up, etc.
• Proposes and participates in the development of Departmental computer applications that contribute to the optimization of the supply of its category. Additionally, it promotes the creation and maintenance of databases that allow for historical knowledge of the ratios and prices indicated in the previous point.
• Visit materials fairs in order to learn about new possible manufacturers, new products, etc.
• Reviews the Supplier's debt, supports the Project Economic Management team, prepares the payment agreements and is in contact with the suppliers informing of the evolution of the payment of the invoices.
• Attends meetings with suppliers, both introductory and to review the status of proposals/projects from consolidated suppliers, involving, if necessary, the rest of the company's interlocutors who can provide support in the event of queries and incidents with suppliers.

As part of the Proposal phase, Commodity Manager promotes and coordinates with Proposal Managers all the agreements with Suppliers which may help to ensure that schedules and prices are valid once the Project is awarded. By working closely with suppliers during the Proposal phase, it would be possible to ensure a smooth transition once the Project is underway.