Bid Coordinator

BID Coordinator

Position Value Proposition:

The Bid Coordinator is a pivotal role responsible for maximising the successful conversion of project opportunities into secured contracts. This position serves as the central link between the estimating team, internal stakeholders, and clients, ensuring every submission is timely, compliant, and competitive. The role involves coordinating and managing the end-to-end bid process — from opportunity identification, document analysis, and proposal preparation through to submission and follow-up. It requires staying current with construction methodologies, emerging technologies, and industry trends, while proactively identifying and managing risk allocations within bids. A successful Bid Coordinator is highly organised, demonstrates meticulous attention to detail, and excels in comprehending and interpreting complex documentation. This is a time-sensitive and deadline-driven role where proactive planning, accuracy under pressure, and a commitment to excellence can be game-changing for the estimating team’s success rate.

Core Responsibilities

• Manage the end-to-end bid process, including tender tracking, document receipt and compilation, and submission.

• Liaise with internal departments to collect all necessary inputs (drawings, scope documents, clarifications).

• Ensure all bid documents comply with client requirements and deadlines.

• Act as the primary point of contact between the estimating team and other departments during bid preparation.

• Maintain clear and timely communication with clients regarding bid queries and clarifications.

• Provide regular progress updates to senior management and project leads.

• Cover: Proactively identify missing information or risks in bids and address them before submission.

• Communicate: Keep all relevant parties informed on bid status, changes, and requirements without being prompted.

• Carry: Take full ownership of assigned bids through to submission and post-bid follow-up.

• Maintain a bid library with templates, standard responses, and past submissions for reference and efficiency.

• Track and report bid outcomes, feedback, and win/loss analysis.

• Strong organisational and multitasking skills.

• Excellent written and verbal communication.

• High attention to detail and accuracy.

• Ability to work under tight deadlines and adapt to shifting priorities.

• Collaborative mindset with a proactive, problem-solving approach.

Work Experience

• Six (6) years related experience in lead roles. AEC experience is preferred, understanding of building methodology and delivery methods including Detailing & Construction Management.

Education/Training

• University bachelor’s degree in engineering, business, or equivalent relevant experience

• Experience in bid coordination, tender management, or estimating support (construction or steel detailing preferred).

• Track record for being reliable, punctual and ability to meet deadlines

Software & Technology

Position will require the frequent use of MS Office Suite, Salesforce, Monday.com, and Qwilr