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To manage the Credit Administration function of the Gift city branch in conjunction with and under the guidance of CAD Cluster Head and CAD-International team at the Head Office.
This includes handling, validation and storage of documentation related to credit facilities and release of credit limits into the Bank’s system; tracking and preparing MIS reports. On-boarding customers after completion of KYC + due diligence including AML and periodic review of the same as per applicable local regulations and rules. The role also requires the holder to work independently and engage with stakeholders including legal counsel, relationship managers, CAD – HO and Group Credit functions.
Key Accountabilities:
CAD - Documentation and Controls
- Review and execute standard & non-standard documentation, Security related documents basis credit approvals received and are approved by delegated credit authority.
- Obtain and review condition precedent document requirements prior to release / disbursement of limits, etc. in compliance with sanctioned credit approvals.
- Ensuring the facility and security documents are complete with supported resolutions / POA / Approvals.
- Coordinating with Business / Credit / Legal / Operation verticals for appropriate clarifications.
- Acquire Internal & External legal opinions as per Bank and Country specific policies.
- Ensure approval from relevant authorities held for deferrals / waivers for any pending / incomplete documents.
- Ensure rectification of existing discrepancies / deficiencies (if any) in documentation.
- Lodge and maintain up to date security documents / collaterals in the Bank’s system.
- Perform periodical clean-up of old and obsolete security documents to keep updated / valid security documents in the security folder.
- Verify and confirm periodically at the renewal of credit facilities, all required security / support documents are physically held in (dual) safe custody.
- Ensure all security documents are kept safe in the vaults and a checklist maintained in the Credit file.
- Review / verify approvals obtained for permanent release / archiving of documents, collaterals, security documents and ensure there are no liabilities / outstanding and facilities are cancelled.
- Cancellation of limits, suspension of limits in GLCMS as per appropriate credit approvals.
- Creation & satisfaction of charge with ROC and correct stipulations of such requirements in Sanction Letters / Documentation.
- Filing of security interest in CERSAI (Central Registry of Securitization Asset Reconstruction and Security Interest of India).
- Submission of financial information to Information Utilities with National E-Governance Services Limited (NeSL).
- Follow-up with Coverage for receipt of Stock Statements and Review to derive availability of drawing power on monthly basis.
- Upon completion of documentation requirements, to release credit facilities by correctly setting up /encoding and activating in the system in line with approved product types, terms & conditions, rate, structure, fees & any other special instructions.
- Exchange and Receipt of Information with other lenders as per the format and frequencies prescribed by RBI.
- Ensure proper understanding of the processes circulated and adherence to process changes circulated from time to time.
- Understanding & implementing process changes necessitated by change in Credit policy, legal requirement & / or business Dynamics, and ensuring ongoing adherence basis periodic reviews.
- Managing audit queries / observations both internal and external in a timely & satisfactory manner.
- Ensure limit are correctly setup /encoded and activated in the system in line with approved product types, terms & conditions, rate, structure, fees & any other special instructions.
- Monitor activities such as Annual reviews and Annual Review extension is updated in system on timely basis.
- Updating Monthly Activity Report under given systems and as required.
Management Information Systems (MIS) and Reporting
- Ensure integrating accurate and timely internal and regulatory reporting.
- Review, preparation and circulation of Collateral reports, documentation deficiency (expired / deferred documents) reports and following up for its timely submission / renewal.
- Deliver on any other reports requested by CAD-HO and management.
Account Onboarding and KYC:
- On-boarding and maintenance of Banking Customers in India in line with Group, local regulations and necessary approvals in place.
- Ensure due diligence is performed to comply with “Know Your Customer” regulations
- Partner with bankers to ensure a seamless on boarding from front to back and liaise with multiple parties to bring about execution of a transaction.
- Coordinate with internal and external clients to obtain relevant on boarding requirements
- Perform new client adoptions and periodic reviews for clients by confirming KYC data requirements, collecting relevant KYC information, undertaking research via internal and external sources, and gathering and analyzing KYC documentation in accordance with regulatory and the Bank’s AML policy requirements
- Classify clients from a risk and regulatory perspective
- Undertake KYC due diligence reviews in a timely manner, as per the Bank’s policies
- Analyse AML risks associated with the client; potential risks and operational issues should be identified and escalated as appropriate
- Draft procedures to reflect changing regulatory requirements and to implement process improvement efficiencies
- Encode and maintain UIDs, CASA accounts, Nostro Accounts, Vostro Accounts & Internal Accounts as applicable.
- Generating periodical reports from the relevant systems used for review and checking as applicable.
- Ensure the adherence to Service Level Agreements (SLA).
- Ensure scanning of mandate file documents and periodical transfer to the fireproof chub / warehouse (as applicable) and the Records Management Department for safe custody.
- Ensure that the escalations are managed efficiently, and proactive measures are taken.
- Stay abreast with latest developing concepts like new regulations by the RBI or legal environment within India & international locations & other corporate credit practices.
- To be fully equipped with the knowledge of products and the transaction processes in the bank.
- Liaising with Compliance / Front office for all on boarding pendency, related queries, various approvals.
- Preparation of the Risk Rating Assessment.
- Identify ‘red flag’ situations and escalate in line with the Bank’s policies and procedures
- Appropriate and confidential handling / sharing of sensitive client data
- Implement any required change in static data and resolution of any matters arising from the review
- Contribute ideas and participation to further improve and streamline the KYC processes
Job Context:
- Monitoring and controlling compliance, legal & operational risks for FAB customers.
- Contribution to business growth by supporting Internal Stakeholders.
- Adherence to TATs and SLA
- Adherence to policies, processes, and procedures of FAB regulators.
- Managing Internal Stakeholders.
Qualifications
Qualification & Experiences:
- Minimum bachelor’s degree with about 5 years of banking experience in Loan Documentation, AML / KYC / Sanctions / Compliance role in other banks or financial institutions
- Familiarity with AML/KYC regulations and industry guidelines
- Professional / legal qualifications will be an added advantage.
- Preferably ALM Safety certification / AML / KYC /CFT from IIBF will be an added advantage.
- Understanding of the end-to-end KYC and client on-boarding processes
- Ability to understand the risks of dealing with politically exposed persons (PEP’s) and regulatory expectations around dealing with PEP’s
- Understanding of sourcing information from various data sources, (Bloomberg, Factiva, Lexis Nexis etc.) and in several cases utilizing financial reports and audited statements for such purposes
- Effective communication skills in English, written and verbal.
- Strong interpersonal skills for effective interaction with external and internal stakeholders.
- Good Analytical Skills.
- Ability to develop and implement control measures to mitigate any risks associated with the process and to build operational efficiencies.
- Effective communication skills at all levels and across all internal and external stakeholder’s groups
- Proficient with MS Office applications
- Expertise in web search techniques
- Ability to recognize issues and troubleshoot appropriately
- Ability to translate and apply policies into routine processes
- Self-motivated and proactive team player who takes ownership and accountability of projects, has strong organizational skills as well as the ability to effectively manage competing priorities.
