Associate Project Manager

AutoRABIT Profile

Position Overview:

• Project Planning & Coordination:

 Develop detailed project plans, and timelines, outlining all project phases and milestones.

Coordinate internal resources and third-party vendors for the seamless execution of projects and ongoing activities.

 Ensure that project scope, goals, and deliverables are clearly defined and agreed upon with stakeholders.

 Create project kick-off collaterals for presentations to new customers.

 Set appropriate expectations to project teams and stakeholders.

• Stakeholder Management:

Communicate project status updates and progress to clients, senior management, and internal stakeholders regularly.

Assist with managing relationships with vendors, contractors, and other third-party resources.

Act as the main point of contact for project stakeholders, ensuring that all needs are addressed, and escalating issues as needed.

• Risk Management:

Identify potential risks, issues, and dependencies in project timelines and resource allocation.

Develop contingency plans and mitigation strategies to address unforeseen challenges with guidance from senior team members.

• Project Execution & Delivery:

Oversee day-to-day project activities to ensure that tasks are completed according to the project schedule.

Monitor and track project progress, ensuring deliverables are met on time and within budget.

Ensure high-quality project output by reviewing work against project objectives.

• Resource Management:

• Team Collaboration:

Work closely with project teams and internal stakeholders to achieve desired project outcomes.

Conduct regular team meetings to track progress, resolve issues, and ensure alignment on goals.

• Reporting & Documentation:

Maintain comprehensive project documentation including status reports, meeting notes, project plans, and issue logs.

Maintain and help develop training and process documentation.

Create and present regular reports for upper management and key stakeholders.

• Continuous Improvement:

Evaluate project outcomes to capture lessons learned, implementing process improvements for future projects.

Foster a culture of continuous improvement and accountability within project teams.

Responsible for adhering to set internal controls.
Responsibility to adhere to set internal controls. 

Desired Skills and Knowledge

• Strong organizational, multitasking, and time-management skills.
• Excellent communication and interpersonal skills to manage internal teams and external clients.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
• Strong problem-solving and decision-making abilities.
• Self-starter with the ability to work under pressure and meet tight deadlines.

• Bachelor’s degree in business administration, Project Management, Engineering, Security or related field, or commensurate experience
• PMP (Project Management Professional) or similar certification is a plus but not required.

Location:

• 3+ years of experience in project management, project coordination, or operations.
• Proven track record in managing multiple projects with cross-functional teams.
• Experience with project management software (e.g., MS Project, Asana, Jira, Trello, etc.) is preferred.

Compensation: