Assistant/Deputy Registrar (Academics)

About Medhavi Skills University:

Medhavi Skills University (MSU) is a government-notified private skills university established under a State Act in Sikkim, dedicated to promoting quality skill education and entrepreneurship integrated with higher education. As a pioneering institution in the convergence of the skilling ecosystem with higher education, MSU aligns with the National Education Policy, 2020 (NEP 2020). Recognized by the UGC and established in 2021, MSU collaborates with industries and Skill Development Institutes to offer work-integrated courses, embedding on-the-job internships and training within the curriculum. MSU is a recognized Awarding Body under the National Council for Vocational Education & Training (NCVET) and is empaneled with the Directorate General of Training (DGT). As an anchor university partner with the National Skill Development Corporation (NSDC) and the Project Management Unit (PMU) of NSDC International, MSU is committed to preparing youth for the future workspace by co- working with industry partners to design and implement demand-driven programs.

For more information, visit https://www.msu.edu.in/

About MSU WISE:

Medhavi Skills University (MSU) has launched the WISE initiative to enhance employability and support job creation by equipping individuals with industry-relevant theoretical knowledge and on the-job training. This initiative fosters collaborative efforts between MSU and various industries,

creating a mutually beneficial relationship. Through the concept of "Industry as Campus," students gain a competitive edge by acquiring practical skills directly from industry experts. For industries, this partnership results in better employee retention, reduced attrition rates, and increased productivity. By collaborating with over 100+ industry and skill partners, including prominent names like NIFD Global, IHG, AEQUS, iACE, AIHBA, WLRS Ireland, NHQ Studios, B4M Entertainments, and IGJ, MSU is making significant strides towards closing the skill gap. This approach not only enhances employability but also promotes entrepreneurship across diverse sectors, ultimately contributing to a skilled and capable workforce.

For more information, visit https://msu.edu.in/wise/

Role Overview:

The Deputy/Assistant Registrar (Academics) will be responsible for overseeing the academic administration of the university, ensuring adherence to regulatory guidelines, maintaining quality standards, and supporting the implementation of effective teaching-learning practices. The role will require close collaboration with faculty, academic leaders, and regulatory bodies to strengthen academic processes and uphold excellence in education delivery.

Key Responsibilities:

• The Deputy/Assistant Registrar (Academics) will be responsible for overseeing the academic administration of the university, ensuring adherence to regulatory guidelines, maintaining quality standards, and supporting the implementation of effective teaching-learning practices. The role will require close collaboration with faculty, academic leaders, and regulatory bodies to strengthen academic processes and uphold excellence in education delivery.
• Monitor implementation of academic processes including curriculum implementation, examination systems, credit frameworks, and academic records.
• Ensure effective and efficient coordination and implementation of activities in Academic Affairs
• Liaises with and assists the Departments and Faculties in the preparation and implementation of regulations and syllabi
• Liaises with academic team for the revision of academic processes or guidelines as required
• Is the custodian of academic rules and regulations, practices and norms.
• Is the custodian of student disciplinary files (Academic grounds)
• Handle student’s issues in relation to selection of careers and degree choices.
• Maintain student enrollment records and transcripts, organize registration procedures, schedule courses and classrooms and prepare master course schedule
• Ensure confidentiality in the storage, maintenance, handling, and transfer of student records
• Maintain the University’s Academic calendar
• Understanding and proposing linkages across admissions, academic registry, scholarship and internship, placement tracking, etc., so that the students experience an integrated and seamless transition through the University experience (from admission to graduation)
• Collaborate with administrators, Deans, Heads of Schools/Depts. Faculty, IT and counselors to facilitate and improve various academic services to students, including catalog and registration/records policy questions
• Develop proactive relationships with relevant external stakeholders and monitor developments in best practice within the HE sector ensuring that creative solutions are incorporated into strategies/policies/ procedures in the academic process.
• Support the design, review, and continuous improvement of teaching-learning practices across programs.
• Support and monitor conduction of faculty development programs and workshops
• Monitor and record the participation of academic staff and students in different events outside the University
• Develop and oversee the implementation of policies related Research and Development, Entrepreneurship, Industry Integration, Community Impact etc.
• Coordinate internal and external quality assessment processes.
• Develop and oversee academic audit frameworks to ensure academic rigor and transparency
• Ensure the integrity, accuracy, and security of all academic records of current and former students;
• Build secure student data files and set policy and procedures for their responsible use;
• Manage efficient use of classrooms, labs, Collaborations, and supervise regular feedback and academic audit systems;
• Counsel and advise students and staff on academic matters as required
• Interpret and enforce policies and regulations of the University
• Supervise the processes for the articulation of transfer credits, graduation and certification of the University’s degrees, enrolment and degree verification, production of official transcripts, diplomas, and commencement ceremonies;
• Compiling and presenting data related to IQAC, IoE and rankings
• Ensure that critical academic processes are sustained to meet statutory and contractual requirements, and that the University’s academic regulatory framework is fit for purpose and compliant with external agency requirements (e.g. UGC, NCVET, NAAC, and other government agencies).
• Ensure compliance with statutory and regulatory requirements (UGC, NSQF, NHEQF, etc.).
• Handling the issuance of Degrees/Diplomas, Medals, verification of degrees
• Organizing graduation ceremonies

Qualifications & Skills Required :

• Ph.D. in a relevant discipline with a strong research profile (research experience towards making an impact is preferred).
• 15+ years of academic/research experience, with at least 5 years in a senior leadership/administrative role.
• Proven record of impactful research (with clear outcomes).
• Experience in securing and managing funded research projects (national/international).
• Demonstrated ability to build collaborations across academia, industry, and government.

What We Offer -

• Being a key player in something potentially massive and world-changing
• Competitive salary and incentive structure, best in the industry.
• Opportunities for professional development and growth.
• A supportive and collaborative work environment.
• The chance to make a meaningful impact on the careers and lives of working professionals.