Assistant Manager - Planning

Job Summary

Key Accountabilities

Duty Statements

Co-ordination

• Co-ordination for getting the preliminary engineering approvals
• Co-ordinate with commercial for releasing bank guarantee & Insurance policy
• Conduct a Project Initialization meeting to discuss the critical issues of the project with all the departments
• Co-ordinate with commercial and design team for documentation & approval from site
• Responsible for regularly following up with procurement department to ensure timely supplies of material
• Co-ordinate with vendors for drawing approvals & manufacturing clearances and opening of LC’s and organising inspection
• Co-ordinate with logistics, commercial and vendors for dispatch of materials
• Co-ordinate with sites for shortages and damages with site and vendor
• Maintain billing details and provide them to commercial department for commercial invoice and to logistics department for custom invoice
• Monitoring the physical progress of the projects
• Prepare the project plan (L2 Schedule/ internal micro plan)
• Keep a track of project profitability and cash flows
  

Budgeting And Costing

• Make yearly budgets and keep a track for supplies
• Handle timely release quantities from manufacturing/ inspection/ dispatches
  

Dimensions

• People Management (Yes/ No): Yes
• Staff Reporting (If Yes): 5 or more
• Financial Activities (If Any): No
  

Capability Required

Key Interactions:

Internal Customers

• Project Manager (Site)
• Manager (Commercial, Design, Finance, Procurement, Logistics, Legal, Insurance, Taxation, Supply chain)
  

External Customers

• Vendors
• Clients
  

Knowledge & Skill Requirements

Personal Attributes

Knowledge (Technical / Functional)

• Knowledge of appropriate procedures for collecting and reviewing information (III)
• Inco terms (II)
  

Oral and written communication

Adaptability

Team player

Coordination Ability:

Essential Skills/Expertise Required

• Excel/ Primavera/ Microsoft Project (Working knowledge of the software) (III)
• Planning Tool (Desirable) (II)
  

BEHAVIORAL COMPETENCIES

PROFICIENCY

Delivery Focus:

Cost & Profitability Focus:

Cross Functional Team Work:

Ownership and Accountability: