Assistant Billing Manager

About the Role

We are seeking a detail-oriented and client-focused Assistant Manager Billing to join our Accounts & Operations

team. The ideal candidate should have strong knowledge of accounting, billing, and client coordination. This role

involves preparing accurate invoices for corporate clients, resolving billing queries, and ensuring smooth coordination

between the Accounts and Operations teams.

Key Responsibilities

● Manage the billing department responsible for invoicing and collections.

● Oversee preparation and review of bills, ensuring accuracy, completeness, and compliance with client

contracts and company policies.

● Prepare, review, and dispatch invoices for travel bookings and services to corporate clients, ensuring

accuracy and contractual compliance.

● Track and record transaction data in billing software, regularly updating records for any new bookings or

adjustments.

● Liaise with the Finance department and corporate client departments to reconcile billing discrepancies and

resolve invoice disputes.

● Co-ordinate with the Finance department to reconcile client accounts by matching payments received against

outstanding invoices and promptly act on discrepancies.

● Ensure maintenance of billing records, manage client databases, and maintain supporting documentation for

audits and compliance.

● Consolidate all travel bookings, expenses, and related transactions for the month; verify completeness and

correctness.

● Generate bulk invoices and monthly statements for all contracted corporate clients, including itemized

breakdowns and GST compliance notes.

● Analyze billing data and KPIs to identify trends and recommend improvements in billing processes.

● Develop and update processes to comply with GST and TDS guidelines related to billing.

● Collaborate closely with Sales and Operations teams to understand contractual client arrangements, special

billing requirements, and travel program specifics.

● Prepare periodic billing and revenue reports for management, identifying collection risks and opportunities

for process automation.

● Handle escalated client billing queries with professionalism and ensure high standards of customer service.

● Archive and securely store all invoices and supporting records for audit and regulatory purposes.

Skills and Qualifications

● Bachelor’s degree in Finance, Accounting, Business, or similar field.

● Proven experience in billing or finance management, ideally in the travel or services industry.

● Proficiency in billing/accounting software like Tally, Busy and MS Excel.

● Excellent analytical and interpersonal skills with attention to detail and ability to interact with corporate

clients

Why Join Us

● Be part of a growing travel services company serving top corporate clients.

● Exposure to client-facing billing responsibilities and coordination with multiple teams.

● Opportunity to enhance skills in finance, accounts, and client servicing.

Collaborative and supportive work environment.