1161 Administrative Support Jobs - Page 31

Sunrise Sports And Fitness is looking for Personal Secretary to join our dynamic team and embark on a rewarding career journey Answering phone calls and redirect them when necessaryManaging the daily/weekly/monthly agenda and arrange new meetings and appointmentsPreparing and disseminating correspondence, memos and formsAs a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office Support and facilitate the completion of regular reportsDevelop and maintain a filing systemCheck frequently the levels of office supplies and place appropriate ordersMake travel arrangementsDocument expenses and hand in reportsUndertake occasional receptionist duties

K J Mehta T B Hospital Trust Amargadh is looking for Administrator to join our dynamic team and embark on a rewarding career journey Office Management:Oversee general office operations, including maintenance of office supplies, equipment, and facilities Manage incoming and outgoing correspondence, including mail, email, and phone calls Coordinate meetings, appointments, and travel arrangements for staff members as needed Administrative Support:Provide administrative support to management and staff, including scheduling meetings, preparing documents, and organizing files Assist with the preparation of reports, presentations, and other materials for internal and external stakeholders Maintain accurate records and databases, ensuring data integrity and confidentiality Communication and Coordination:Serve as a point of contact for internal and external stakeholders, including clients, vendors, and partners Facilitate communication between departments and team members, ensuring timely and effective information flow Coordinate logistics for company events, meetings, and conferences Documentation and Compliance:Assist with the development and implementation of company policies, procedures, and guidelines Maintain compliance with regulatory requirements and industry standards Ensure proper documentation and record-keeping practices are followed Project Support:Provide support to project teams by assisting with project coordination, documentation, and tracking of tasks and deadlines Collaborate with team members to ensure project deliverables are met on time and within budget

Elements TECHNOFAB is looking for Personal Secretory to join our dynamic team and embark on a rewarding career journey Manage and organize the daily schedule of the executive, including appointments, meetings, and travel arrangements Handle confidential correspondence, emails, and phone calls with discretion and efficiency Prepare reports, presentations, and other documents as required Maintain filing systems and ensure records are up to date Coordinate internal and external communication on behalf of the executive Assist in planning events, managing tasks, and following up on deadlines Provide administrative support to ensure the smooth functioning of the office Serve as a liaison between the executive and staff, clients, or stakeholders

Role & responsibilities 1 Operational Management Oversee daily operations of the fuel station, including fuel dispensing and convenience store (if applicable). Ensure proper functioning and maintenance of pumps, tanks, and other equipment. Monitor fuel inventory levels and coordinate with suppliers for timely refueling. Manage waste disposal and adhere to environmental standards. 2 Staff Supervision and HR Hire, train, schedule, and supervise station employees. Monitor staff performance and ensure adherence to customer service standards. Handle employee issues, conflicts, and disciplinary actions. Ensure compliance with labor laws and safety regulations. 3 Financial Management Monitor and manage station budget and expenses. Oversee cash handling, billing, invoicing, and bank deposits. Prepare daily, weekly, and monthly financial reports. Control shrinkage and prevent theft or fraud. 4 Safety & Compliance Ensure compliance with health, safety, and environmental regulations. Maintain records related to fuel storage, safety drills, and inspections. Train staff on emergency procedures, fire safety, and hazardous materials handling. Conduct regular audits and inspections. 5 Customer Service Address and resolve customer complaints efficiently. Ensure a clean, safe, and welcoming environment for customers. Monitor and improve customer satisfaction and service quality. Promote loyalty programs or marketing initiatives, if applicable. 6 Inventory and Supplies Manage fuel and non-fuel inventory (e.g., lubricants, snacks, beverages). Maintain optimal stock levels and reorder supplies as needed. Conduct regular inventory checks and prevent losses. 7 Reporting and Documentation Keep detailed logs and reports of sales, fuel levels, incidents, and maintenance. Report any operational issues or incidents to upper management or authorities. Maintain documentation for audits and compliance checks. Preferred candidate profile candidate with 2-3 years of experience will be preferred.

Role & responsibilities 1 Operational Management Oversee daily operations of the fuel station, including fuel dispensing and convenience store (if applicable). Ensure proper functioning and maintenance of pumps, tanks, and other equipment. Monitor fuel inventory levels and coordinate with suppliers for timely refueling. Manage waste disposal and adhere to environmental standards. 2 Staff Supervision and HR Hire, train, schedule, and supervise station employees. Monitor staff performance and ensure adherence to customer service standards. Handle employee issues, conflicts, and disciplinary actions. Ensure compliance with labor laws and safety regulations. 3 Financial Management Monitor and manage station budget and expenses. Oversee cash handling, billing, invoicing, and bank deposits. Prepare daily, weekly, and monthly financial reports. Control shrinkage and prevent theft or fraud. 4 Safety & Compliance Ensure compliance with health, safety, and environmental regulations. Maintain records related to fuel storage, safety drills, and inspections. Train staff on emergency procedures, fire safety, and hazardous materials handling. Conduct regular audits and inspections. 5 Customer Service Address and resolve customer complaints efficiently. Ensure a clean, safe, and welcoming environment for customers. Monitor and improve customer satisfaction and service quality. Promote loyalty programs or marketing initiatives, if applicable. 6 Inventory and Supplies Manage fuel and non-fuel inventory (e.g., lubricants, snacks, beverages). Maintain optimal stock levels and reorder supplies as needed. Conduct regular inventory checks and prevent losses. 7 Reporting and Documentation Keep detailed logs and reports of sales, fuel levels, incidents, and maintenance. Report any operational issues or incidents to upper management or authorities. Maintain documentation for audits and compliance checks. Preferred candidate profile candidate with 2-3 years of experience will be preferred.

Position Summary: The Executive Assistant is responsible for overseeing the front office operations, ensuring exceptional service delivery to clients and visitors. This role involves managing the front office team, handling complex inquiries, and ensuring smooth day-to-day operations while maintaining high standards of professionalism and efficiency. 1. Team Management: o Supervise and lead the front office team, including receptionists and administrative staff. o Conduct regular training and performance evaluations for team members. o Schedule and delegate tasks to ensure optimal coverage and efficiency. o Work with the team to maintain and develop databases and mailing lists to ensure they are always current and up to date. 2. Customer Service: o Act as the primary point of contact for high-level client interactions and complex inquiries. o Resolve escalated customer complaints and issues promptly and effectively. o Ensure the front office provides a welcoming and professional environment. 3. Operational Efficiency: o Oversee daily front office operations, including check-in/check-out procedures, phone management, and appointment scheduling. o Monitor and manage office supplies inventory and ensure all equipment is in working order. o Implement and refine front office procedures to improve efficiency and service quality. 4. Administrative Support: o Provide administrative support to senior management and other departments as required. o Prepare reports, handle correspondence, and manage documentation related to front office activities. o Take responsibility for the ordering of stationary and office supplies. 5. Quality Assurance: o Maintain high standards of cleanliness and organization in the front office area. o Ensure compliance with company policies and procedures, as well as relevant health and safety regulations. 6. Collaboration: o Work closely with other departments to coordinate activities and address any issues affecting the front office. o Set up and maintain the integrated electronic and paper based filing systems. o Assist in the planning and execution of company events or special functions. o Arranging travel and accommodation. 7. Technology Management: o Oversee the use of front office technology systems, including phone systems, reservation software, and CRM tools. o Troubleshoot technical issues and coordinate with IT support as needed. Qualifications: Education: Bachelors degree in Business Administration, Hospitality Management, or a related field preferred. Experience: Minimum of 5 years of experience in a front office or customer service role, with at least 2 years in a supervisory or senior position. Skills: o Strong leadership and team management abilities. o Excellent interpersonal and communication skills. o High level of organizational and multitasking skills. o Proficiency in office software and technology systems.

Job Summary: The Executive Assistant will provide comprehensive support to the Director by managing schedules, coordinating meetings, handling communication, and assisting with various administrative tasks. The ideal candidate will be highly organized, proactive, and capable of handling confidential information with discretion. Key Responsibilities: Calendar Management: Manage the executives calendar, including scheduling meetings, appointments, and travel arrangements. Prioritize and manage multiple activities while ensuring the executive's schedule runs smoothly. Communication: Screen, prioritize, and manage incoming communications, including emails, calls, and correspondence. Draft, edit, and proofread emails, reports, and presentations on behalf of the executive. Meeting Coordination: Prepare and distribute meeting agendas, take minutes, and follow up on action items. Coordinate logistics for internal and external meetings, including room reservations, AV setup, and catering. Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Prepare and submit travel expense reports on time. Administrative Support: Manage and maintain confidential files and records. Assist with special projects and research as required by the executive. Handle office management tasks, such as ordering supplies, processing invoices, and coordinating with vendors. Liaison: Act as a point of contact between the executive and internal/external stakeholders. Represent the executive in meetings or communications when required. Other Duties: Provide support to other executives and departments as needed. Perform additional administrative tasks as required. Qualifications: Education: Bachelor's degree in Business Administration, Communications, or a related field preferred. Experience: 7-10 years of experience in an executive assistant or administrative role, preferably supporting senior management. Experience in managing complex schedules and coordinating travel arrangements. Skills: Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Ability to manage multiple tasks and prioritize effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Discretion and the ability to handle confidential information. Attributes: Proactive, with the ability to anticipate needs and act accordingly. Strong problem-solving skills and the ability to work independently. Professional demeanor and strong interpersonal skills.

Position Summary: The Front Office Executive is responsible for overseeing the front office operations, ensuring exceptional service delivery to clients and visitors. This role involves managing the front office team, handling complex inquiries, and ensuring smooth day-to-day operations while maintaining high standards of professionalism and efficiency. Key Responsibilities: 1. Team Management: o Supervise and lead the front office team, including receptionists and administrative staff. o Conduct regular training and performance evaluations for team members. o Schedule and delegate tasks to ensure optimal coverage and efficiency. o Work with the team to maintain and develop databases and mailing lists to ensure they are always current and up to date. 2. Customer Service: o Act as the primary point of contact for high-level client interactions and complex inquiries. o Resolve escalated customer complaints and issues promptly and effectively. o Ensure the front office provides a welcoming and professional environment. 3. Operational Efficiency: o Oversee daily front office operations, including check-in/check-out procedures, phone management, and appointment scheduling. o Monitor and manage office supplies inventory and ensure all equipment is in working order. o Implement and refine front office procedures to improve efficiency and service quality. 4. Administrative Support: o Provide administrative support to senior management and other departments as required. o Prepare reports, handle correspondence, and manage documentation related to front office activities. o Take responsibility for the ordering of stationary and office supplies. 5. Quality Assurance: o Maintain high standards of cleanliness and organization in the front office area. o Ensure compliance with company policies and procedures, as well as relevant health and safety regulations. 6. Collaboration: o Work closely with other departments to coordinate activities and address any issues affecting the front office. o Set up and maintain the integrated electronic and paper based filing systems. o Assist in the planning and execution of company events or special functions. o Arranging travel and accommodation. 7. Technology Management: o Oversee the use of front office technology systems, including phone systems, reservation software, and CRM tools. o Troubleshoot technical issues and coordinate with IT support as needed. Qualifications: Education: Bachelors degree in Business Administration, Hospitality Management, or a related field preferred. Experience: Minimum of 5 years of experience in a front office or customer service role, with at least 2 years in a supervisory or senior position. Skills: o Strong leadership and team management abilities. o Excellent interpersonal and communication skills. o High level of organizational and multitasking skills. o Proficiency in office software and technology systems.

Roles and Responsibilities Provide administrative support to the team by performing tasks such as data entry and filing documents. Manage front office operations, including handling parents and complaints. Desired Candidate Profile Proficiency in basic computer applications (e.g., Microsoft Office) for record-keeping purposes. Ability to multitask, prioritize tasks efficiently, and maintain attention to detail. Strong communication skills with ability to work effectively with guests from diverse backgrounds. 2-7 years of experience in hospitality industry with focus on front office operations.

#Urgent Hiring - EXCELLENT OPPORTUNITY TO LEARN & GROW!!! Applications invited from male candidates only , required by Pune based Pvt. Ltd. Company as Officer - HR & Admin (Client Location: MSIL Rohtak, Haryana - Site based profile). The Candidate should be proficient in Hindi & English. Job Profile: - Will be handling all related Admin/ HR functions at site. - Manage site administration, ensuring smooth day-to-day operations. - Provide administrative support to senior management as needed. - Maintain the office and Stationary records, - Knowledge in statutory compliance, - HR operations - Contract labor management - Should be good in MS - Excel - Good at public relations. - Good at Computers (Emailing). - Should be having his own Laptop (Good working Condition)

The administrative services team handles administrative support, travel planning, operations, catering coordination, and facilities management. What You'll Do Increase the productivity of consulting HR leaders by handling their administrative tasks, such as: Travel arrangements Expense reporting Calendar management Vendor and client interactions Email correspondence Provide scheduling support to multiple individuals (appointment, calendar, and meeting management). Complete expense reports within compliance guidelines, process invoices for payment, and assist with other administrative processes as needed. Prepare domestic and international travel logistics (itineraries, visas, etc.). Coordinate internal and external meetings/activities (e.g., venue selection/reservation and set-up, hotel accommodations, catering, etc.). Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing, and archiving meeting support materials). Address problems and troubleshoot with internal and external stakeholders. Handle special projects with demanding deadlines. Participate in group learning and/or knowledge sharing. What You'll Bring High school diploma required; post-secondary education or Associate or Bachelor degree preferred. 1 - 3 years of relevant work experience as an administrative/operations assistant, preferably in a professional services environment. Fluent in MS Office (Word, PowerPoint, Excel, and Outlook) and travel and expense reporting applications. Strong oral and written communication skills. Professional appearance and demeanor with the ability to exercise good judgment and discretion. Attention to detail, dependability, and punctuality. Proactive self-starter with the ability to manage a wide variety of tasks and meet deadlines. Experience working both independently and with a team in a demanding environment. A sense of humor is appreciated!

Job Title: Executive Assistant (Work from Office) Job Summary: The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient operation of the office. This role involves managing calendars, coordinating meetings, handling correspondence, and acting as a liaison between the executive and internal/external stakeholders. Key Responsibilities: Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Screen and prioritize emails, calls, and other communications. Prepare reports, presentations, and correspondence with a high degree of accuracy and professionalism. Organize and coordinate meetings, including logistics, agendas, and minutes. Handle confidential information with discretion. Liaise with internal teams and external partners on behalf of the executive. Track expenses and prepare reimbursement reports. Qualifications: Proven experience as an Executive Assistant or in a similar administrative role. Excellent organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in office software (e.g., MS Office Suite, calendar tools). Ability to work independently and handle multiple priorities. Discretion and professionalism in dealing with sensitive information. Why join Cushman & Wakefield? As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from; Being part of a growing global company; Career development and a promote from within culture; An organisation committed to Diversity and Inclusion We're committed to providing work-life balance for our people in an inclusive, rewarding environment. We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program. We have a vision of the future, where people simply belong. That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

Manage a wide range of administrative tasks, ensuring efficient office operations. Successful candidates possess leadership, delegation, command skills, the ability to manage diversity, and a strong career ambition to grow within the organization.

Role: Support Material Management/ Admin Support Location: Kalamboli, Navi Mumbai Experience: 3 YEARS Payroll - Randstad Qualifications: - Bachelors degree in Supply Chain Management, Business Administration, or a related field. - Min 3 years of experience in material management, inventory control, or procurement. - Strong understanding of supply chain processes and inventory management technique. - Excellent organizational and problem-solving skills. - Proficiency in MS Office, particularly Excel and inventory management SAP MM Module - Effective communication and negotiation skills.

Role Overview The Executive Associate High Performance plays a critical role in driving smooth execution of high-performance operations. This role supports the High-Performance Director in planning, coordinating, and ensuring the completion of key initiatives across departments. It requires a proactive, detail-oriented individual with strong communication, stakeholder management, and data-driven decision-making skills. Key Responsibilities 1. High-Impact Execution & Stakeholder Coordination Act as the right hand to the High-Performance Director in executing strategic priorities. Identify and resolve bottlenecks proactively to ensure projects remain on track. Coordinate seamlessly with internal stakeholders and follow up on tasks diligently. 2. Performance & Athlete Support Track and monitor athlete performance, training loads, and recovery protocols. Facilitate structured follow-ups with coaches, sports science, and medical teams. Maintain updated records on athlete progress, injury management, and return-to-play. 3. Data-Driven Decision Making & Reporting Use Excel and performance data to create reports and dashboards. Prepare presentations and support strategy meetings with actionable insights. Collaborate with analysts to provide real-time performance intelligence. 4. Operational Excellence & Administration Coordinate training schedules, travel, and event logistics. Maintain real-time task trackers and meeting notes (MoMs). Manage calendar, travel, and documentation support for the High-Performance Director. 5. Communication & Leadership Alignment Ensure timely and clear communication across teams and leadership. Act as the primary point of contact for high-performance-related updates. Share regular status reports to ensure transparency and alignment. 6. Confidentiality & Discretion Handle all sensitive information and documentation with strict confidentiality. Ensure secure storage and communication of confidential reports. Key Qualifications & Experience Education : Bachelor's or Master's degree in Sports Management, Business Administration, or related field. Experience : 25 years in a high-performance sports environment (e.g., national team, elite training centers, or professional sports organizations). Technical Skills Proficient in Microsoft Excel, PowerPoint, Word Understanding of sports science, athlete monitoring, and performance tools Strong data interpretation and reporting skills Soft Skills Exceptional attention to detail and accountability Strong sense of urgency and project ownership Clear, confident verbal and written communication Ability to manage multiple priorities under pressure Self-motivated with a get-things-done attitude Preferred Qualifications Experience working with elite athletes, coaches, or performance teams Understanding of Olympic/professional sports structures Certifications in performance analysis, S&C, or sports science (desirable)

Preferred candidate profile Experience: 1to 4 Years. Location: Navi Mumbai Nerul Note : Married female Work Schedule: MondayFriday, 9:00 AM – 6:00 PM& Saturday 9:00 AM – 2:00 PM Position -Receptionist cum Admin & HR Support Job Summary: We are looking for a reliable and personable Receptionist cum Admin and HR Support professional to manage front-desk operations while providing administrative and HR support. This dual-role position requires excellent communication skills, organizational abilities, and a proactive attitude. Key Responsibilities: Reception Duties: Greet and welcome visitors in a professional manner. Manage incoming calls and direct them to the appropriate departments. Handle general inquiries and provide accurate information. Manage incoming and outgoing mail and courier services. Maintain a tidy and presentable reception area. Administrative Support: Coordinate meeting rooms and manage schedules for appointments and events. Manage office supplies inventory and place orders as needed. Assist with travel arrangements, hotel bookings, and transport coordination. Support filing, document management, and general office upkeep. Maintain office equipment and coordinate with vendors for repairs and services. HR Support: Assist in organizing employee engagement activities and HR events. Support recruitment coordination interview scheduling, follow-ups Requirements: Proven experience as a receptionist, office assistant, or in a similar administrative role. Minimum 1-3 year experience Knowledge of office management systems and procedures. Proficiency in MS Office (Word, Excel, Outlook). Strong communication and interpersonal skills. Excellent organizational and multitasking abilities. Interested Candidates Kindly Share CV @ harshita.g@recex.co Thanks & Regards Harshita Recex

Roles and Responsibilities Manage day-to-day office administration tasks, including maintenance requests, repairs, and facility management. Coordinate with vendors and contractors for various services such as Civil works & Electical works. Oversee budget management for administrative expenses and ensure compliance with company policies. Maintain accurate records of inventory, supplies, and equipment inventory. Ensure smooth operation of building management systems (BMS) and handle emergency situations effectively. Generate project schedules and create metrics to be reviewed at each project milestone Administrator executive. Analyze materials and personnel needs prior to the onset of each project phase. Office admin Maintain and update all digital and hard copy client contract files. Building management Establish a safe working environment for team members based on company policies and state and federal workplace laws. Facility management Negotiate contract changes with customers before, during and after each project. Budget management Building maintainance Arrange travel and accommodations Schedule in-house and external events. Note: Male candidates preferred. Contact : Ms. Tripula - 7337338236

Clear and fluent English Neutral or understandable accent Able to understand the training provided by the team manager Able to learn quickly with intense devotion. Good pronunciation and enunciation Good knowledge in CRM Tools Should have knowledge in Computer ( MS Excel , Word , Powerpoint ) Typing speed ( 30+ WPM or above ) Good knowledge in researching any topic Must be able to do the Night Shift. Communicate effectively with customers in clear and fluent English, maintaining a neutral and easily understandable accent. Actively participate in training sessions provided by team managers and quickly apply learned concepts. Demonstrate strong pronunciation and enunciation skills. Utilize CRM tools to manage customer interactions efficiently. Perform administrative tasks using Microsoft Office Suite (Word, Excel, PowerPoint). Maintain a typing speed of 30+ words per minute. Conduct thorough research on various topics as needed. Be available to work night shifts.

Facilities Coordination Monitor the upkeep and cleanliness of plant/office infrastructure, including common areas, restrooms, and utilities. Raise and follow up on maintenance requests and ensure timely resolution of issues. Support facility audits and documentation. 2. Vendor & Service Management Coordinate with external service providers (housekeeping, maintenance, landscaping, etc.) to ensure service quality. Track contract renewals, payments, and performance metrics. Maintain vendor contact lists and service records. 3. Office & Building Administration Assist in managing office equipment, furniture, and workspace allocation. Support minor repair and renovation coordination as needed. Maintain inventory of office supplies and ensure availability. 4. Canteen Oversight Monitor daily canteen operations and hygiene standards. Collect and escalate employee feedback for service improvement. Liaise with canteen vendors for menu planning and issue resolution. 6. Administrative Support Handle correspondence, file management, visitor coordination, and reception duties when needed. Provide support for internal events, meetings, and travel logistics. Assist in employee onboarding processes related to office facilities and access. Qualifications & Skills: Bachelors degree in Business Administration, Facilities Management, or related field. 2-4 years of experience in administrative roles, preferably in manufacturing or corporate environments. Strong communication, coordination, and organizational skills. Proficiency in MS Office and facility management tools. Knowledge of local regulations and compliance requirements is a plus.

Overview Looking for an Operations executive who had worked in the past in either Operations team and managed Ceipal or someone from Recruitment with Ceipal experience. This is a high demanding role where the ideal candidate would be managing multiple projects, platforms and tools in the Operations team hence we need someone who is result oriented and have ability to deliver at pace. Responsibilities Work as an ATS Admin / PoC and maintain the health of the platform. Responsible to drive compliances and effectiveness of the Delivery team on the ATS Conduct trainings and address queries of users Work as admin of various tools and portals in the Operations team and drive compliances end to end. Work on Process Automations, Integrations and drive end to end. Build, maintain and publish BI reports and Dashboards on the ATS. Collecting, Cleaning, Validating and preparing user friendly and meaningful reports and sharing with the Various Teams. Track and maintain Daily, Weekly and Monthly trackers and Scorecards in Google Spreadsheets. Should be able to do strong data vetting and draw analysis for better understanding and decision making. Should be able to contribute to the compliance process. Update the data on a daily basis. Required Skills Hands-on experience working on Ceipal is a must. Jobdiva, Conrep - Good to have Hands-on experience working on Reports using Google spreadsheets. Should have experience of working on Google Workspace - Spreadsheets, Slides Technical skills - SQL or Javascript coding experience would be a huge advantage. Strong organization and written/verbal communication skills. Ability to work in team settings and independently; ensure deadlines are met on a daily basis.

Support with statutory documentation and records Draft board resolutions & assist in meeting compliance Work alongside cross-border teams on regulatory filings Learn and grow in a global compliance environment

This position performs general administrative responsibilities including preparation of reports using various software packages, compilation of information from various sources, and handling small scale projects This position performs general office duties that may include word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned This position may deal with confidential material on a regular basis

Job Title: F&A Senior Admin Assistant (Grade 7) Job Summary: We are seeking a highly organized and detail-oriented administrative assistant to perform a variety of general administrative tasks. This role includes preparing reports using various software packages, compiling information from multiple sources, and managing small-scale projects. The ideal candidate will have understanding of Logistics flow and be proficient in Microsoft Excel, with knowledge of billing processes. Key Responsibilities: Prepare reports and presentations using Microsoft Excel and other software tools Maintain confidentiality when dealing with sensitive information Assist with billing processes and documentation Provide general administrative support as needed Qualifications: Proficiency in Microsoft Excel (advanced functions such as pivot tables, formulas, and data visualization) Strong attention to detail and ability to handle confidential information Excellent organizational and communication skills Familiarity with billing processes is a plus

Position Summary: The Executive Assistant is responsible for overseeing the front office operations, ensuring exceptional service delivery to clients and visitors. This role involves managing the front office team, handling complex inquiries, and ensuring smooth day-to-day operations while maintaining high standards of professionalism and efficiency. 1. Team Management: o Supervise and lead the front office team, including receptionists and administrative staff. o Conduct regular training and performance evaluations for team members. o Schedule and delegate tasks to ensure optimal coverage and efficiency. o Work with the team to maintain and develop databases and mailing lists to ensure they are always current and up to date. 2. Customer Service: o Act as the primary point of contact for high-level client interactions and complex inquiries. o Resolve escalated customer complaints and issues promptly and effectively. o Ensure the front office provides a welcoming and professional environment. 3. Operational Efficiency: o Oversee daily front office operations, including check-in/check-out procedures, phone management, and appointment scheduling. o Monitor and manage office supplies inventory and ensure all equipment is in working order. o Implement and refine front office procedures to improve efficiency and service quality. 4. Administrative Support: o Provide administrative support to senior management and other departments as required. o Prepare reports, handle correspondence, and manage documentation related to front office activities. o Take responsibility for the ordering of stationary and office supplies. 5. Quality Assurance: o Maintain high standards of cleanliness and organization in the front office area. o Ensure compliance with company policies and procedures, as well as relevant health and safety regulations. 6. Collaboration: o Work closely with other departments to coordinate activities and address any issues affecting the front office. o Set up and maintain the integrated electronic and paper based filing systems. o Assist in the planning and execution of company events or special functions. o Arranging travel and accommodation. 7. Technology Management: o Oversee the use of front office technology systems, including phone systems, reservation software, and CRM tools. o Troubleshoot technical issues and coordinate with IT support as needed. Qualifications: Education: Bachelors degree in Business Administration, Hospitality Management, or a related field preferred. Experience: Minimum of 5 years of experience in a front office or customer service role, with at least 2 years in a supervisory or senior position. Skills: o Strong leadership and team management abilities. o Excellent interpersonal and communication skills. o High level of organizational and multitasking skills. o Proficiency in office software and technology systems.

Tricity Realty LLP is looking for Admin/HR to join our dynamic team and embark on a rewarding career journey Responsible for managing the day-to-day administrative tasks Provides support to employees, customers, and visitors Responsibilities:1 Manage incoming and outgoing mail, packages, and deliveries 2 Maintain office supplies and equipment, and ensure that they are in good working order 3 Coordinate scheduling and meetings, and make arrangements for travel and accommodations as needed 4 Greet and assist visitors, and answer and direct phone calls as needed Requirements:1 Experience in an administrative support role, with a track record of delivering high-quality work 2 Excellent organizational and time-management skills 3 Strong communication and interpersonal skills, with the ability to interact effectively with employees, customers, and visitors 4 Proficiency with Microsoft Office and other common office software, including email and calendar applications