1161 Administrative Support Jobs - Page 28

Vijaya Diagnostic Centre P. Ltd. is looking for RECEPTIONIST - BILLING to join our dynamic team and embark on a rewarding career journey A receptionist plays a crucial role in managing the front desk and providing administrative support in various organizations Their primary responsibility is to create a positive and welcoming atmosphere for visitors, clients, and employees The specific job description of a receptionist can vary depending on the industry and organization, but here are some common responsibilities and skills associated with the role:Welcoming and Greeting: Receptionists are the first point of contact for visitors and clients They greet guests, provide them with necessary information, and direct them to the appropriate person or department They ensure a friendly and professional demeanor to create a positive impression Answering and Managing Phone Calls: Receptionists handle incoming calls, screen and forward them to the relevant individuals or departments They provide information, take messages, and handle inquiries effectively Strong communication skills and a polite telephone manner are important for this aspect of the role Managing Front Desk Operations: Receptionists manage the front desk area, ensuring it is clean, organized, and well-presented They may also handle tasks such as scheduling appointments, managing calendars, and maintaining office supplies Handling Correspondence: Receptionists often handle incoming and outgoing mail, packages, and deliveries They distribute mail to the appropriate recipients and ensure timely and accurate handling of documents Customer Service: Receptionists provide excellent customer service by addressing inquiries, resolving complaints, and assisting visitors or clients with their needs They maintain a helpful and professional attitude and handle challenging situations with patience and tact Administrative Support: Receptionists may be responsible for various administrative tasks, including data entry, filing, typing, and maintaining records They may also assist with basic bookkeeping tasks or support other departments with administrative duties as needed Multitasking and Organization: Receptionists need to effectively manage multiple tasks simultaneously and prioritize their workload They should have strong organizational skills to maintain an efficient and smoothly running front desk Technology Proficiency: Receptionists often work with various office equipment and computer systems Proficiency in using email, scheduling software, word processing applications, and other relevant tools is important for the role Overall, a successful receptionist should have excellent communication and interpersonal skills, be well-organized, and be able to handle a range of administrative tasks efficiently They should maintain a professional and courteous demeanor while representing the organization to visitors and clients

Vijaya Diagnostic Centre P. Ltd. is looking for RECEPTIONIST - BILLING to join our dynamic team and embark on a rewarding career journey A receptionist plays a crucial role in managing the front desk and providing administrative support in various organizations Their primary responsibility is to create a positive and welcoming atmosphere for visitors, clients, and employees The specific job description of a receptionist can vary depending on the industry and organization, but here are some common responsibilities and skills associated with the role:Welcoming and Greeting: Receptionists are the first point of contact for visitors and clients They greet guests, provide them with necessary information, and direct them to the appropriate person or department They ensure a friendly and professional demeanor to create a positive impression Answering and Managing Phone Calls: Receptionists handle incoming calls, screen and forward them to the relevant individuals or departments They provide information, take messages, and handle inquiries effectively Strong communication skills and a polite telephone manner are important for this aspect of the role Managing Front Desk Operations: Receptionists manage the front desk area, ensuring it is clean, organized, and well-presented They may also handle tasks such as scheduling appointments, managing calendars, and maintaining office supplies Handling Correspondence: Receptionists often handle incoming and outgoing mail, packages, and deliveries They distribute mail to the appropriate recipients and ensure timely and accurate handling of documents Customer Service: Receptionists provide excellent customer service by addressing inquiries, resolving complaints, and assisting visitors or clients with their needs They maintain a helpful and professional attitude and handle challenging situations with patience and tact Administrative Support: Receptionists may be responsible for various administrative tasks, including data entry, filing, typing, and maintaining records They may also assist with basic bookkeeping tasks or support other departments with administrative duties as needed Multitasking and Organization: Receptionists need to effectively manage multiple tasks simultaneously and prioritize their workload They should have strong organizational skills to maintain an efficient and smoothly running front desk Technology Proficiency: Receptionists often work with various office equipment and computer systems Proficiency in using email, scheduling software, word processing applications, and other relevant tools is important for the role Overall, a successful receptionist should have excellent communication and interpersonal skills, be well-organized, and be able to handle a range of administrative tasks efficiently They should maintain a professional and courteous demeanor while representing the organization to visitors and clients

Vijaya Diagnostic Centre P. Ltd. is looking for RECEPTIONIST - BILLING to join our dynamic team and embark on a rewarding career journey A receptionist plays a crucial role in managing the front desk and providing administrative support in various organizations Their primary responsibility is to create a positive and welcoming atmosphere for visitors, clients, and employees The specific job description of a receptionist can vary depending on the industry and organization, but here are some common responsibilities and skills associated with the role:Welcoming and Greeting: Receptionists are the first point of contact for visitors and clients They greet guests, provide them with necessary information, and direct them to the appropriate person or department They ensure a friendly and professional demeanor to create a positive impression Answering and Managing Phone Calls: Receptionists handle incoming calls, screen and forward them to the relevant individuals or departments They provide information, take messages, and handle inquiries effectively Strong communication skills and a polite telephone manner are important for this aspect of the role Managing Front Desk Operations: Receptionists manage the front desk area, ensuring it is clean, organized, and well-presented They may also handle tasks such as scheduling appointments, managing calendars, and maintaining office supplies Handling Correspondence: Receptionists often handle incoming and outgoing mail, packages, and deliveries They distribute mail to the appropriate recipients and ensure timely and accurate handling of documents Customer Service: Receptionists provide excellent customer service by addressing inquiries, resolving complaints, and assisting visitors or clients with their needs They maintain a helpful and professional attitude and handle challenging situations with patience and tact Administrative Support: Receptionists may be responsible for various administrative tasks, including data entry, filing, typing, and maintaining records They may also assist with basic bookkeeping tasks or support other departments with administrative duties as needed Multitasking and Organization: Receptionists need to effectively manage multiple tasks simultaneously and prioritize their workload They should have strong organizational skills to maintain an efficient and smoothly running front desk Technology Proficiency: Receptionists often work with various office equipment and computer systems Proficiency in using email, scheduling software, word processing applications, and other relevant tools is important for the role Overall, a successful receptionist should have excellent communication and interpersonal skills, be well-organized, and be able to handle a range of administrative tasks efficiently They should maintain a professional and courteous demeanor while representing the organization to visitors and clients

Job Summary The Marketing Admin Executive (Retail) will provide essential administrative support to the marketing team, ensuring smooth operations and efficient project execution. This role requires a highly organized and detail-oriented individual with strong communication and stakeholder management skills. The successful candidate will be responsible for managing purchase orders, tracking invoices, maintaining item codes in the system, and monitoring packaging projects to completion. Main Responsibilities: Work closely with the internal cross-function teams, external state holders and lead multiple external agencies for business objective, campaign development and program execution excellence. End-to-End Purchase Order & Invoice Management for all Marketing Spends, all with internal audit compliance. Track Provisions, invoices and ensure timely completion of payments. Maintain accuracy of item codes within the company's ERP system (QAD or other relevant system). Experience with QAD or other ERP systems is preferred. Track packaging projects from initiation to completion, ensuring adherence to timelines and budgets. Provide general administrative support to the marketing team as needed. End-to-End Project management including creation & management of internal codes Monitor related market/competitor/consumer trend, analysis to develop brand strategies and campaigns. Track and share monthly business analysis with internal teams to help understand trends. Routine Management including A&CP spending. Minimum Qualifications Degree: Bachelors degree, preferably in Accounting. Years of experience: At least 2 years relevant Admin experience, preferably in FMCG/F&B industry, with commodity brands would be a plus. Self-starter with a proactive approach to problem-solving. Excellent stakeholder management skills, capable of effectively communicating with internal and external parties. Exceptional attention to detail and accuracy. Strong organizational and time management skills. Microsoft Office skills. Ability to work with tight schedule and used to high working pace and high pressure with high flexibility. Excellent interpersonal and communication skills with internal functions and external parties. Positive thinking with strong growth mindset, action attitude and open-minded for the teamwork. Fluent in written and spoken English Preferred Qualifications : Personal fit with the Company's culture: passionate, quality and results-oriented, high level of integrity, supportive, open, flexible, and focused. Proactive approach to workload management. Ability to work in a team. Able to think laterally around problems to create solutions. Able to plan effectively, to handle complex project implementation and time management.

POSITION GOALS Set up Standard Operating Procedures for all soft services activities and ensure compliance at site. Must be able to recognize system shortcomings and respond to operational and emergency situations. Ensure client SLA & KPI achieved with highest level of customer satisfaction. Appropriate checks and control measures for all vendor staff activity and tracking mechanism DUTIES AND RESPONSIBILITIES Ensure Deep cleaning activities are undertaken in accordance with the schedule. Ensure the implementation and management of Risk and Safety work practices to reduce any interruption to operations. Ensure all the Helpdesk tickets are tracked and closed within SLA to achieve the client satisfaction scores. Provide training to on-site teams on equipment procedures and implementation. Support service delivery teams on equipment maintenance and upkeep. Conduct regular audits to ensure that the procedures are being followed and updated as required. Ensure and coordinate for adequate material availability and to maintain the stores to keep inventories of all HK materials without any interruptions. Ensure compliance with statutory regulations on fire, health, and safety standards. Ensure that service delivery teams and on-site contractors undergo a Health and Safety Induction prior to deployment. Maintain equipment database for site and have proper inventory management for the materials. Prepare / provide input to the site monthly report to be submitted to client EMPLOYEE SPECIFICATIONS KEY COMPETENCIES Territory qualifications in property, building or facilities management required. Excellent people skills and ability to interact with a wide range of client staff and demands. Demonstrated experience with tendering and service improvement initiatives required. Knowledge on basic safety standards at workplace and eye for details to bring in improved standards on cleaning activities. Knowledge of Strong PC literacy and proven to manage daily activities using various systems.

Job Summary: The Front Office Executive is the face of Brookfield for assisting the occupant company employees, visitors and VIP walking in in the respective buildings. They are also responsible for managing the lobby neatly and presentable throughout the day. They are responsible for answering and resolving the queries raised by the occupant company employees/ visitors and VIPs. They need to coordinate with respective vertical heads like Technical, housekeeping, EHS for rectification of complaints received from occupant company employees and update the status to respective staff who raised the query Role and Responsibilities: Attend to all queries raised by employees, visitors, vendors and manage the respective building lobby Support the occupant companies during their VIP movement/ client visit/ audits etc., Follow up with respective teams and support the occupant companies for non-availability of any kind of services for which developer is responsible Establish standard operating procedure pertaining to the function and deploy them for strict follow up Support and Coordinate for the events done from developer side for the occupant companies Create a good rapport with occupant company employees and provide them with confidence in the upkeep of all services and common areas Track the complaints received from occupant companies and coordinate for completion of work and send them an update on the task Supporting Property Manager in the respective functional areas Support all initiatives and adhoc requirement of the management Support all sustainability initiatives Submission of data for all routine reports like, daily, weekly, monthly and QBRs and furnishing all adhoc technical data required by cluster head/ property manager from time to time Support in maintaining ISO certifications/ 5S / BEE/BSC/IGBC and other certifications and adherence to the certifications and standards Responsible for greeting clients and visitors to our office parks. Giving client directions to various parts of the office and contacting employees regarding visitors Responsible for maintenance and upkeep of the lobby/entry and exit areas with regards to cleanliness, availability of amenities, maintenance of stock of items required and updated information available on display boards wherever applicable Coordinate with other departments within the campus as and when required for completion of assigned tasks Any additional tasks assigned by the property management team eg., collaborating reports, completion of training plans, events, preparing for audits or review with management, etc Standardization checklist monitoring for lobby, meeting rooms and washrooms as applicable, ensuring correctness of data in emergency sheets/IAQ monitoring, digital tenant directory, functioning of aroma diffusers, window blinds Maintenance and upkeep of common areas accessed by internal team members, visitors, and clients. Upkeep of plants and planters in the lobby, shelves, artifacts, etc., in common areas.

What this job involves: Creating a First Impression That Lasts As the Senior Receptionist, you are not just the first person people see; you are the first point of impact. Your role goes beyond greeting visitorsyou set the tone and embody our values of hospitality, efficiency, and professionalism. Your ability to manage interactions with poise, build rapport quickly, and represent both JLL and our clients brand with confidence and respect is essential. Through impeccable presentation, you foster a welcoming environment that everyone will remember and appreciate. Leadership in Creating Unforgettable Impressions: Frontline Leadership: Serve as the primary ambassador for JLL and the client, leading by example to ensure every visitor and employee experiences exceptional service. Team Development: Mentor and guide junior reception staff, fostering a culture of professionalism, warmth, and customer-centricity. Strategic Engagement: Develop and implement strategies to enhance first impressions, aligning with the clients values and JLLs standards of excellence. Excellence in Event Management and Presentation: Event Leadership: Take charge of planning and executing high-profile internal and client events, ensuring they reflect the highest standards of quality and creativity. Innovation and Strategy: Introduce innovative approaches to event logistics and presentation, optimizing resources and enhancing the overall experience. Collaboration: Work closely with cross-functional teams to ensure seamless coordination and execution of events that support the clients business objectives. Advanced Stakeholder Management: Primary Liaison: Act as the key point of contact for stakeholders at all levels, ensuring effective communication and collaboration across departments such as Food, Security, Audio Video, and NetOps. Relationship Building: Cultivate strong, strategic relationships with internal and external stakeholders to facilitate smooth operations and exceptional support. Proactive Problem-Solving: Anticipate potential challenges, analyze risks, and develop comprehensive mitigation plans to maintain uninterrupted operations. Championing an Efficient and Safe Workplace: Operational Oversight: Lead the management of meeting room bookings, supply inventories, and documentation processes to ensure an organized and efficient work environment. Safety and Compliance: Uphold and enforce safety protocols and compliance standards, ensuring a secure and positive experience for all clients, vendors, visitors, and guests. Continuous Improvement: Identify opportunities for process enhancements and implement best practices to optimize workplace efficiency and effectiveness. Ensuring Compliance and Responsive Leadership: Incident Management: Oversee escalation and incident reporting procedures, ensuring adherence to all applicable guidelines and best practices. Policy Implementation: Ensure that all team members are trained and compliant with safety and operational protocols, maintaining a trusted and secure workplace environment. Sound like you To apply, you need to be: Knowledgeable and experienced Minimum of 3 years in a high-volume, corporate reception role within a multinational environment. Proven leadership experience, preferably in managing or mentoring a team of receptionists or administrative staff. Strong leadership and team management capabilities. Exceptional customer service skills with a proactive, solutions-oriented mindset. Passionate about customers Is customer service second nature to you Are you a team player whos eager to learn with a flexible approach To be outstanding in this role, you will be positive, energetic and able to creatively problem solve. You should also have superb communication skills so you can hit it off with the people youll be in contact with on a daily basis. A positive and strong communicator If youre confident and customer oriented, youll be skilled in interacting with stakeholders across all levels.. Superior written and spoken English communication skills, with the ability to interact confidently with stakeholders at all levels. Advanced problem-solving abilities and strategic thinking. Highly organized with excellent attention to detail and the ability to manage multiple priorities effectively.

Job Summary: The Front Office Executive is the face of Brookfield for assisting the occupant company employees, visitors and VIP walking in in the respective buildings. They are also responsible for managing the lobby neatly and presentable throughout the day. They are responsible for answering and resolving the queries raised by the occupant company employees/ visitors and VIPs. They need to coordinate with respective vertical heads like Technical, housekeeping, EHS for rectification of complaints received from occupant company employees and update the status to respective staff who raised the query Role and Responsibilities: Attend to all queries raised by employees, visitors, vendors and manage the respective building lobby Support the occupant companies during their VIP movement/ client visit/ audits etc., Follow up with respective teams and support the occupant companies for non-availability of any kind of services for which developer is responsible Establish standard operating procedure pertaining to the function and deploy them for strict follow up Support and Coordinate for the events done from developer side for the occupant companies Create a good rapport with occupant company employees and provide them with confidence in the upkeep of all services and common areas Track the complaints received from occupant companies and coordinate for completion of work and send them an update on the task Supporting Property Manager in the respective functional areas Support all initiatives and adhoc requirement of the management Support all sustainability initiatives Submission of data for all routine reports like, daily, weekly, monthly and QBRs and furnishing all adhoc technical data required by cluster head/ property manager from time to time Support in maintaining ISO certifications/ 5S / BEE/BSC/IGBC and other certifications and adherence to the certifications and standards Responsible for greeting clients and visitors to our office parks. Giving client directions to various parts of the office and contacting employees regarding visitors Responsible for maintenance and upkeep of the lobby/entry and exit areas with regards to cleanliness, availability of amenities, maintenance of stock of items required and updated information available on display boards wherever applicable Coordinate with other departments within the campus as and when required for completion of assigned tasks Any additional tasks assigned by the property management team eg., collaborating reports, completion of training plans, events, preparing for audits or review with management, etc Standardization checklist monitoring for lobby, meeting rooms and washrooms as applicable, ensuring correctness of data in emergency sheets/IAQ monitoring, digital tenant directory, functioning of aroma diffusers, window blinds Maintenance and upkeep of common areas accessed by internal team members, visitors, and clients. Upkeep of plants and planters in the lobby, shelves, artifacts, etc., in common areas. can assist in 5S admin department leads to conduct zone wise audits and maintain appropriate records for audit. Co-ordinate and ensure annual event Calendar are followed at the site and assist PM team with organizing monthly activities. Checking the fire alarm in the lobby and following protocols as advised Ensure no person without employee ID/visitor pass moves to tenant floor. Escalate to security manager in case the individual does not have employee ID/visitor pass Please be aware of all snags/faults in the respective tower allocated. Follow-up till closure. Communicate all issues to the concerned departments. Escalate to building manager, in case of delay. Please ensure the following area is checked on daily basis. 1. Lobby, entrance portico is neat and clean 2. AC working 3. All lights working 4. Air fragrance unit working, and lobby is felt with it 5. Rest rooms near and clean 6. Tissues/handwash/etc available 7. No water stagnation 8. Vanity counter neat and clean 9. Lobby plants positioned correctly, and it is clean. 10. All lift car interior is neat and clean. 11. All floor lift landing. Any revision in the roles and responsibility will be reviewed and update in every quarter.

DA Solutions N Services is a company that believes in maintaining a competitive spirit by continuously improving with each passing day, is seeking a detail-oriented and organized Back Office Executive to join our team. As a Back Office Executive, you will be responsible for providing administrative support and ensuring the smooth operation of day-to-day back-office activities. This is an excellent opportunity for individuals looking to kick-start their career in a dynamic and fast-paced work environment. Responsibilities: Perform data entry tasks accurately and efficiently, ensuring data integrity. Maintain and update various databases and records. Prepare and manage documentation, reports, and correspondence. Handle incoming and outgoing communications, including emails and phone calls. Assist in coordinating and scheduling appointments and meetings. Organize and maintain physical and electronic files. Support the HR department in maintaining employee records. Collaborate with other departments to ensure effective communication and coordination. Assist with basic accounting tasks, such as invoice processing and record keeping. Adhere to company policies and procedures. Qualifications: BCom. + MBA 3-5 year of experience in a similar back-office role (freshers with relevant internships are welcome to apply). Strong computer skills, including MS Office (Word, Excel, and Outlook). Excellent data entry skills with attention to detail and accuracy. Good organizational and time management abilities.

Job Title - Executive support Analyst - CF Management Level :CL11 - Analyst Location:Bangalore/ Noida Must have skills:calendar management, travel arrangements Good to have skills:Excel Experience: Minimum 3 year(s) of experience is required Educational Qualification: B.Tech/BE, BCA, Any Bachelors degree About Our Company | Accenture Executive Assistant provides professional organizational and administrative support to various executives in a virtual environment, and independently completes a variety of assigned tasks to meet goals under general supervision and/or established guidelines, working in a team environment. Responsibilities Assisting executives in the use of company self-enabling tools including travel, reservations, and conference calls Assisting with miscellaneous administrative tasks Arranging conference calls, video conferences or data conferences Arranging or coordinating travel arrangements and assisting with itineraries and visa/passport procedures Proactive calendar management. Assisting with calendaring/scheduling of appointments Coordinating work with internal and external third-party suppliers at the request of the executive or supervisorQualification Job Qualifications Skills and Experience: Fluent in English, both verbal and written Administrative experience is an advantage Good PC skills (internet, Outlook), ability to use various virtual communication tools (Teams) Critical and analytical thinking Creative and proactive problem solving Professional communication (written and verbal) and interpersonal skills Excellent customer service skills Strong organizational, multi-tasking, and time-management skills Stress resistance Flexibility

Managing the calendar, scheduling meetings, and ensuring timely reminders Organizing and coordinating agendas and meeting materials. Handling incoming and outgoing communication, including emails, phone calls, and mail. Administrative Support

What this job involves: To provide operational and administrative support to the Facility Management team assigned. Use initiative and creativity in performance of IFM operations duties and assist the team in implementing more efficient work practice. Administer Standard Operating Procedure for all Soft service areas working with the site Assistant Manager to provide timely reports to the Facility Management. Roles & Responsibilities: Provide support to the AFMto ensure critical operational items are attended to within agreed time frames To provide relief support to the F&A site teams as needed, including but not limited to the positions of Client Interface Administrator, Facilities Administrator, Facilities Officer, etc. To assist with the site audits & floor walks to be undertaken on entire Client site Assisting in tabulating site defects leading from the audits & floor walks and assisting with the setting of deadlines for the defects to be rectified Ensure timely training & reporting thereafter for Housekeeping, Dispatch, Pantry , Cafeteria staff etc Full responsibility of the site during the entire shift Filing of site related documents including but not limited to challans, GRNs etc. Ensure enough consumables stock is maintained on site & any shortfalls to be reported to the site lead Ensure all processes are followed as per the Standard Operating Procedures of RACI viz. Stationery, midnight snacks etc, material movement etc. Timely submission of reports as requested by Asst Manager & Facility Manager Ensure employee health & safety & related services Ensure that appropriate vendor escalation process is followed Ensure that all cleaning & maintenance schedules are adhered to Ensure completing any specific responsibilities as specified by the managers Tracking of Facility Operating Expenses Processing of all invoices for payment first take approval of Client / FM and then submit to MIS and billing department. Liaison with the client Finance team Client billing / invoicing and follow up payments by clients Monitoring of all housekeeping / pantry / stationery consumables and ensure reordering Maintenance of Billing Tracker Arrangement of all consumables and supplies for Client / VIP visits and arranging / blocking of Board rooms for meetings and Conferences and brief the Receptionist. Taking regular Facility rounds of the property and co-ordinate with various teams like House Keeping, Maintenance and Keep AFM / FM updated. To prepare the snag list soft copy date wise and coordinate with BMS and housekeeping to close the noticed points. Proper check on vending machines and photocopier machine reading. Checking H.K attendance on daily basis. To check food quantity, and Food testing before lunch/Dinner starts Coordinating for Medical Emergencies as and when required Take regular briefings of Help Desk/ Mail room Executive. Provide management advice to Helpdesk for escalated issues. Insure immediate response to priority Calls. Coordinate with facilities helpdesk regarding the arrangements of the day. Oversee the Mailroom process during the shift. Provide management advice to Mailroom for escalated issues To check the attendance of our vendor's employee. Prepare weekly shift/duty rosters Manage the inventory control of all facility related items. Maintain Proper logbook and mention the follow up jobs if pending in next shift. Logbook Shared with FM in every shift. S kill Sets Exposure and experience in dealing with multinational corporate organizations Ability to adapt and perform under pressure Possess strong interpersonal skills with the ability to build rapport quickly. Good communication skills Sound like you To apply you need to have: Years of industry experience What were looking for someone with 6 - 8 years of experience in operations and facility management with a graduation degree. Undeniably superior soft skills As the Lead, youll demonstrate your expertise in interacting with a wide range of clients and staff - thats why impeccable people skills will be a handy talent. Likewise, you must show your aptitude in developing improvement initiatives with ability to perform under pressure. You must also display flexibility in managing daily activities using various systems & possess strong interpersonal skills with the ability to build rapport quickly. Excellent communication and leadership skill will be a must.

Work Dynamics What this job involves: Prioritizing the facilities needs Working with both the facilities manager and the assistant facilities manager, youll oversee the propertys day-to-day operations and ensure that all administrative functions and facility services are covered. Likewise, youll strive for continuous improvement in the process. Answering phone calls and emails Providing assistance to the customers Raising and generating the tickets/reports Client Satisfaction Closure of helpdesk complaints Keep a track & Daily updates Follow up on closure of tickets.

Provides high-level administrative support to the Managing Director, including calendar management, travel arrangements, and meeting coordination. Draft, review, and manage correspondence in both English and Malayalam. Well versed in MS Office. Required Candidate profile Strong interpersonal and communication skills, Ability to maintain discretion and confidentiality at all times, and ability to assist highest management. Must know Malayalam. Male Candidates only

We are looking for a highly skilled and experienced Admin Assistance to join our team at Money Honey Finance Service Pvt Ltd. The ideal candidate will have 2-5 years of experience in the financial services industry. Roles and Responsibility Provide administrative support to ensure smooth day-to-day operations. Manage and maintain accurate records and databases. Develop and implement effective filing systems, both physical and digital. Coordinate travel arrangements, meetings, and events. Prepare and edit correspondence, reports, and presentations. Maintain confidentiality and handle sensitive information with discretion. Job Requirements Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Strong organizational and time management skills. Attention to detail and ability to meet deadlines. Familiarity with financial services industry practices and regulations.

About the job: Key responsibilities: 1. Assist the chapter manager in coordinating Workshops, Lectures, Seminars, etc. 2. Handle PR, Business Development, and Corporate Connect. 3. Handle membership related matters. 4. Handle accounts, audit, and bank related records. 5. Maintain constant and good relations with the overall HR fraternity, including the educational sector. Additional details: 1. Office Location - Aundh, Pune. 2. Time: Monday to Saturday | 10.00 am to 7.00 pm 3. 2-Wheeler preferred to ease travel 4. Remuneration - Rs. 25 to 35K PM + Performance Incentives (Depends on skills & expertise) Who can apply: Only those candidates can apply who: Salary: ₹ 3,00,000 /year Experience: 0 year(s) Deadline: 2025-07-24 23:59:59 Skills required: Administrative Support and Management Other Requirements: 1. Good command over English Language, Social Media, MS Office & Internet. 2. Excellent attitude, strong team spirit and work ethics. About Company: Kabir Profile Solutions is an over two-decade-old reputed human resource management consulting company, offering a wide range of HR solutions with special emphasis on executive search, people management advisory services, coaching, counselling, and training. Since 1998, we have successfully identified and recruited deserving professionals for a wide range of companies spread over virtually every significant industry in the formal sector in India, including the services segment. We take pride in also working alongside clients on employee-management issues, ranging from creating simple standard document drafts to effecting large change management and even restructuring projects. We also specialize in training & development initiatives for our client companies, revamping or upgrading their HR processes and systems, preparing manuals, formulating and re-articulating policies, etc.

About the job: Key responsibilities: 1. Greet and welcome visitors in a courteous and professional manner. 2. Answer, screen, and forward incoming phone calls. 3. Manage the front desk area, ensuring it is tidy and presentable. 4. Handle incoming and outgoing mail and deliveries. 5. Schedule and confirm appointments and meetings. 6. Maintain visitor logs and issue visitor badges. 7. Assist with administrative tasks such as data entry, filing, and scanning documents. 8. Coordinate with other departments for smooth office operations. 9. Provide basic information about the company and direct inquiries accordingly. 10. Handle customer inquiries and complaints, escalating as needed. 11. Manage office supplies inventory and place orders as required. Who can apply: Only those candidates can apply who: are from Thane only Salary: ₹ 2,00,000 - 3,00,000 /year Experience: 0 year(s) Deadline: 2025-07-24 23:59:59 Skills required: MS-Excel, Interpersonal skills, Effective Communication, Administrative Support and Travel Management About Company: ProTechmanize is a CERT-In-empanelled and ISO 27001-certified organization. ProTechmanize Solutions is an information technology products and services company, founded by professionals with a cumulative experience of over 200 years in the fields of information technology and cybersecurity. The ProTechmanize team is committed to delivering the right set of solutions and services to customers through tailored programs.

Client Communication: Respond to client inquiries promptly and professionally, whether through phone, email, or in-person. Project Tracking: Monitor project timelines and ensure adherence to deadlines. Client Service Management: Input and manage client service items, ensuring they are addressed efficiently. Client Relationship Support: Collaborate with the Client Happiness Manager and design team to maintain strong client relationships and address concerns. Process Improvement: Assist in identifying areas for improvement in client service processes and implement solutions. Administrative Support: Provide administrative support to the Client Happiness Manager, such as scheduling meetings, preparing presentations, and managing client files. Project Coordination: Assist with project coordination, including coordinating with architects, contractors, and other stakeholders. Client Needs Identification: Assist in understanding client needs, preferences, and budget constraints. Client Feedback: Gather and analyze client feedback to improve the overall design process and client experience. Design Documentation: Assist with creating and maintaining design documentation, such as drawings, specifications, and material samples.Must speak Hindi and English

What Youll Do Right hand to the CEO: Attend key meetings, manage critical follow-ups, and act as an extension of the founder across business and personal projects Project Management: Run multiple initiatives end-to-end, coordinating across departments — from research and marketing to ops and partnerships Execution Champion: Get things done — either by rallying the team, finding external collaborators, or executing it yourself Content & Strategy: Contribute to content, decks, research briefs, and growth plans — from spiritual frameworks to startup models New Venture Building: Play a key role in shaping, structuring, and launching new products, offerings, and ventures Who You Are A generalist with an entrepreneurial mindset — you can handle ambiguity, make quick decisions, and move fast Self-starter and ownership-driven — you thrive on accountability and want to build something meaningful Emotionally and socially intelligent — you can communicate well, manage people, and get alignment across personalities You’re deeply curious, spiritually inclined, and open to exploring ancient wisdom, dharma, and inner work Past experience in startups, content, marketing, strategy, operations, or founder’s office roles is a plus , not a must

• Responsible for daily admin tasks, calls, emails, document dispatch • Confidential deliveries to clients if needed. • Assisting management as needed. • Immediate joiners preferred. Required Candidate profile • Must have 5–6 yrs of admin experience • Good skills of MS Office, call/email coordination. • willingness to travel locally for document delivery. • Only immediate joiners will be considered.

Role & responsibilities 1. Oversee daily operations to ensure efficient and seamless execution of all tasks. 2. Manage administrative, support, documentation and KYC processes effectively. 3. Ensure timely and accurate data entry, record-keeping, and reporting. 4. Manage Annual Maintenance Contracts of third party service providers including Vehicle and Health Insurance, AC, Computers, Printers, etc. 5. Supervise and guide back-office staff to meet operational objectives. 6. Prepare, review, and validate operational reports, ensuring accuracy and timeliness. 7. Handle compliance-related activities, end to end. 8. Provide regular updates to the senior staff, highlighting accomplishments, challenges, and areas requiring attention. 9. Manage Travel and Accommodation related activities 10. Undertake and report completion of duties assigned by senior leadership. Preferred candidate profile 1. Any Graduate. 2. Minimum 2 - 5 years of experience. 3. Fluent in English and computer proficiency . 4. Good with numbers and figures and analytical insight. Contact Details:- Email: - hr@sambhavnasec.com

Role & responsibilities Manage the director's email inbox & execute as the primary point of contact Calendar management Travel Arrangements: Itineraries, flights, accommodations and transportation Data analysis: Extract & analyse data Supervise and execute live reporting documents Meeting Coordination: Prepare agenda, generate MOM and follow up actions Document Management: Draft / proof-read documents Office Management: Oversee office supplies Administrative support to internal team Preferred candidate profile Graduate in a science / engineering stream Past experience in administrative role Comfortable to use Microsoft Office or other commonly used softwares / applications. Decent oral and written communication in English Perks and benefits Office work Execute streamlined tasks

Position Summary The primary role of the candidate will be to oversee and manage all security operations within the organization, develop and implement comprehensive security policies, protocols, and procedures, conduct regular risk assessments and security audits, promote a culture of security awareness and vigilance, contingency/emergency planning and response. Job Responsibilities Operations Coordination Oversee daily operations of security services. Ensure all the necessary compliance with all relevant health and safety regulations, conducting regular inspections and audits. Develop and implement standard operating procedures for security operations. Formulation and review of procedures & policy of company for security operations Maintain the Security Operations Manual up to date for use by all on site security personnel to perform duties, individual instructions for each post; attendance; use of security equipment; dress standard; training etc. Managing security guard force of around 70 headcount which includes Guards (male and female), Security Supervisors, armed guards, SO and AO. Responsible for Access Control System, CCTV operations, Security Control Room operations, ID badging system, Visitor & Guest Management, Parking & QRT (Quick Reaction Team). Responsible for training of firefighting teams as well as ensuring operational efficiency of firefighting system. Conducting mock drills at site in the capacity of Safety (BCP) SPOC Implementing of ISO 9001:2015, ISO 14001:2004 and OSHAS 18001:2007 certifications within dept including sustainability drives. Security Survey, Risk Assessment, Investigations and Emergency Management. Vendor and Contractor Management Establish and maintain strong working relationships with external partners. Ensure that all vendors and contractors adhere to company standards and policies. Evaluate vendor performance and address any issues or concerns promptly. Maintenance Management Develop and implement a comprehensive maintenance plan for the security assets (printers). Ensure the timely repair and maintenance of CCTV, ACS, Fire & etc. Maintain accurate records of maintenance activities, including work permits. Budgeting and Financial Management Prepare and manage the Security budget, including capital expenditures and operational costs. Monitor expenditures and identify opportunities for cost savings. Provide regular financial reports and updates to senior management. Emergency Preparedness and Response Develop and implement emergency preparedness plans. Coordinate emergency response efforts, including evacuation procedures and communication protocols. Conduct regular emergency drills and training sessions for staff. Maintain emergency supplies and equipment, ensuring readiness for any situation. Education, Technical Skills & Other Critical Requirement Education Bachelor's degree with minimum of 5-8 years of experience in security management. Experience (In Years) 5-8 years Technical Skills Skills and Competencies- Strong knowledge of building systems, maintenance practices, and safety regulations. Setting up of the Admin & Physical Security Department. Liaison. Ability to manage multiple tasks and priorities effectively. Strong interpersonal and communication skills, with the ability to work collaboratively with diverse teams. Risk Assessment, Investigations, Emergency Management & BCP Experience in Security Automation & Process Orientation. Personal Attributes- Detail-oriented and proactive in identifying and addressing issues. Ability to work under pressure and meet deadlines. Strong problem-solving skills and the ability to make sound decisions. Commitment to continuous improvement and professional development. High level of integrity and professionalism. Working Conditions This position may require occasional weekend work to address emergency situations or complete critical tasks. The Facilities Candidate must be available to respond to facility-related emergencies on a 24/7 basis.

The Office Boy role at Money Honey Financial Services Pvt. Ltd. is a full-time, junior-level position based in Goregaon. The role requires 1 to 3 years of work experience in a similar capacity. The incumbent will play a crucial role in maintaining the smooth operation of the office, attending to various tasks as needed. Qualifications and Skills Proven experience of 1 to 3 years in an office setting performing supportive duties effectively. Ability to manage filing systems and ensure that all documents are organized efficiently. Strong supply management skills to maintain inventory and ensure the availability of necessary office supplies. Office maintenance skills are a must to ensure a clean and orderly environment (Mandatory skill). Excellent time management abilities to prioritize tasks efficiently throughout the day. Detail-oriented with the capability to handle tasks with precision and attention to detail. Good communication skills to liaise with office personnel and management effectively. Proficiency in following instructions accurately and promptly to assist in office operations. Roles and Responsibilities Assist in the overall maintenance of the office, ensuring that it remains tidy and organized. Manage and restock office supplies, ensuring the availability of necessary items for daily operations. Support the administrative staff in filing important documents and maintaining orderly records. Help in setting up the meeting rooms and office spaces as needed for company functions. Transport documents and manage deliveries both within and outside the office premises. Operate various office equipment efficiently, ensuring its proper maintenance and functionality. Assist in basic clerical duties such as photocopying, scanning, and mail distribution. Provide assistance to office staff in miscellaneous tasks as needed for the smooth running of the office.

Drafting, proofreading, and filing various legal documents, including contracts, agreements, and case summaries, are essential responsibilities. The role involves coordination with external legal counsel, regulatory bodies, and compliance.