Administrative Specialist

Responsibilities

• Manage day-to-day administrative operations of the office
• Oversee procurement and inventory of office supplies and assets
• Liaise with external vendors, service providers, and building management
• Ensure smooth functioning of facilities, equipment, and utilities
• Maintain records of bills, payments, petty cash, and vendor contracts
• Coordinate company travel, accommodations, and meeting logistics
• Maintain accurate documentation and filing systems (physical & digital)
• Assist HR with onboarding/offboarding, employee attendance, and leave tracking
• Ensure compliance with company policies and support internal audits
• Supervise housekeeping and ensure the office environment is clean and professional
• Support internal teams with logistics for events, trainings, or reviews

Requirements:

• Graduate in any discipline (Bachelor’s degree required)
• 3–5 years of proven experience in office administration or operations
• Proficient in MS Office Suite (Word, Excel, Outlook)
• Excellent organizational, coordination, and communication skills
• Strong problem-solving abilities and attention to detail
• Ability to handle confidential information with discretion
• Experience in working with finance, HR, or compliance teams is an added advantage.

Preferred Skills:

• Basic knowledge of office budgeting and vendor negotiations
• Familiarity with office management software or ERP systems
• Comfortable working in a fast-paced and deadline-driven environment

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask