Administrative Specialist

Executive- Admin & Leadership Support

Konovo is a global healthcare intelligence company on a mission to transform research through technology- enabling faster, better, connected insights.

Konovo provides healthcare organisations with access to over the largest network of its kind globally. With a workforce of over 200 employees across 5 countries: India, Bosnia and Herzegovina, the United Kingdom, Mexico, , we collaborate to support some of the most prominent names in healthcare. Our customers include over 300 global pharmaceutical companies, medical device manufacturers, research agencies, and consultancy firms.

As we evolve from a services-oriented model to a product-driven platform, our new, purpose-built hub in Whitefield, Bengaluru is becoming the strategic heartbeat of Konovo.

We are looking for an Executive- Admin & Leaderhip support who will shape an environment where brilliant people can do the best work of their careers. This is not a reactive, back-office role it's a proactive, highly visible position that bridges operations, culture, and leadership support. You'll be the connector who unblocks teams, strengthens internal systems, and ensures smooth coordination between people, process, and performance.

This role offers an accelerated growth path into Office Manager, Operations Lead, or Executive Assistant to the Leadership Team.

How You'll Make an Impact:

Office & Workplace Operations

• Own our office as a platform serve as the primary liaison with building management, service vendors, and our managed service provider to ensure smooth operations.
• Leverage tools like desk-booking systems, travel-booking systems to optimize space, control costs, and elevate employee experience.
• Manage and evaluate existing vendors while identifying, onboarding, and maintaining relationships with new vendors to ensure quality service, cost-effectiveness, and compliance with company standards.
• Oversee facilities, housekeeping, and maintenance to deliver a seamless, efficient workspace experience.
• Partner with People team on onboarding, offboarding, and engagement activities that strengthen culture and belonging.
• Travel within the city for document verification, bank/vendor visits, and official submissions as needed.

Process & Systems Optimization

• Identify and streamline bottlenecks across People, IT, and Finance workflows.
• Introduce automation and process improvements to increase efficiency, transparency, and speed of execution.

Leadership & Executive Support

• Manage calendars, travel, and meetings for senior leaders, anticipating needs and ensuring seamless coordination.
• Support leadership communications and correspondence across geographies, engaging both internal and external stakeholders.
• Track priorities, coordinate reviews, and ensure timely follow up on key deliverables while maintaining strict confidentiality.

Culture & Engagement

• Help shape a workplace that reflects Konovo's talent values of being Smart, Nice, and Gets Things Done
• Curate experiences that strengthen belonging recognition programs, cultural celebrations, and milestone events.
• Act as the face of the organization by operating the front desk, ensuring a professional first impression for all clients, partners, and visitors.

What We're Looking For:

• 2-5 years of experience in administration, operations, or executive assistance within a fast-paced environment.
• Strong emotional intelligence, integrity, and ability to build trust across all levels.
• Exceptional written and verbal communication skills in English, Hindi, and Kannada.
• Tech-savvy and organized, with proficiency in MS Office, Google Workspace, and modern collaboration tools.
• High ownership, responsiveness, and a no-task-too-small
• Curiosity and adaptability to thrive in a scaling, dynamic organization.
• Flexibility to travel frequently within the city for business needs.
• Bachelor's degree in Business Administration, Commerce, or related field.

Why Join Konovo

• Be part of a mission-driven organization that is empowering life science researchers and data scientists with the broadest ecosystem of healthcare audiences and an intelligent, AI-enabled platform- so insights aren't just collected, they're connected.
• Join a fast-growing global team with opportunities for professional growth and advancement.
• Enjoy a collaborative and hybrid work environment that fosters innovation and flexibility.
• Experience a workplace that puts employees first, offering a workplace designed for growth, well-being, and balance.
• Become a part of an organization that prioritizes your well-being with comprehensive benefits, including group medical coverage, accident insurance, and a robust leave policy. Our employee-centric policies ensure a rewarding and fulfilling work experience.
• Make a real-world impact by helping healthcare organizations innovate faster.

If you're eager to build a meaningful career in healthcare market research and you're smart, nice, and driven to make an impact we'd love to hear from you!

Apply now to be part of our journey.