Administrative Specialist

Role Overview: As an Administration Executive at La Mer Maritime Private Limited, you will play a crucial role in ensuring the smooth and efficient running of office operations in Gurgaon, Haryana. Your responsibilities will include overseeing office management, providing administrative support, coordinating travel arrangements, maintaining record-keeping systems, managing vendor relationships, and serving as the primary point of contact for communication. Key Responsibilities: - Office Management: Supervise the daily operations of the Gurgaon office to maintain a well-maintained and efficient workplace. - Administrative Support: Assist management and various departments by preparing documents, presentations, and reports. - Travel Coordination: Organize domestic and international travel logistics for company staff, including flights, accommodation, visas, and detailed itineraries. - Record Keeping: Maintain digital and physical filing systems with high accuracy for critical company documents, contracts, and correspondence. - Vendor and Procurement Management: Procure office supplies, equipment, and services, manage vendor relationships, negotiate terms, and process invoices. - Communication: Act as the primary point of contact for internal and external communication, handling phone calls, emails, and correspondence professionally. Qualification Required: - Experience: 2-4 years of proven experience in an Administrative Executive, Office Manager, or Senior Administrator role, with a preference for experience in the Shipping, Logistics, or Maritime sector. - Education: Bachelor's degree in Business Administration, Commerce, or a related field. - Communication: Fluency in written and verbal English is mandatory for business correspondence and coordination with global partners. - Technical Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook). - Advantageous Skill: Familiarity with AI Tools is an added advantage for document summarization, drafting correspondence, or data analysis. - Professionalism: Demonstrate a high degree of professionalism, integrity, and ability to handle confidential information with discretion. Please note that the application deadline for the position of Administration Executive in Gurgaon at La Mer Maritime Private Limited is 15th December 2025. Interested candidates can submit their updated resume and cover letter to admin@la-mermaritime.com with the subject line: Application for Administration Executive - Gurgaon.,