Administrative Coordinator

Role Overview

The Administration Associate will be responsible for providing efficient administrative and

operational support to ensure smooth day-to-day business activities. This role requires strong

organizational skills, attention to detail, and the ability to coordinate across departments.

Key Responsibilities

• Manage daily office operations, correspondence, and documentation.

• Handle filing systems (physical and digital) and maintain accurate records.

• Support procurement of office supplies, consumables, and vendor coordination.

• Assist in scheduling meetings, preparing agendas, and drafting minutes.

• Coordinate travel arrangements, bookings, and reimbursements.

• Handle staff attendance, leave records, and related HR documentation.

• Liaise with housekeeping, facility management, and external service providers.

• Prepare MIS reports, expense summaries, and maintain petty cash records.

• Ensure compliance with company policies, statutory requirements, and audits.

• Provide administrative support to senior management and other teams.

Skills & Competencies Required

• Strong organizational and multitasking skills.

• Excellent communication skills (verbal and written).

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Basic knowledge of accounting / expense handling.

• Ability to draft letters, reports, and official communication.

• Vendor management and negotiation skills.

• Time management and ability to work under pressure.

• Problem-solving and decision-making skills.

• Confidentiality, integrity, and attention to detail.

Qualifications

• Bachelor’s degree (Business Administration / Commerce / Equivalent).

• 1–3 years of experience in administration, office management, or related role.

• Fresh graduates