Administrative Backoffice Coordinator

organized, proactive, and detail-oriented Administrative backoffice Coordinator

1. Scheduling & Coordination

• Manage calendars using

  Google Calendar

  and

  Outlook

  .
• Schedule meetings (Zoom, Microsoft Teams, Google Meet) with proper agenda and reminders.
• Track deadlines and pending tasks using

  ClickUp (preferred), Trello, Asana, or Notion

  .

2. Communication & Correspondence

• Draft professional emails in

  Gmail/Outlook

  .
• Manage WhatsApp Business groups / Slack channels for quick internal communication.
• Coordinate with external vendors, consultants, and partners through

  Zoom/Google Meet

  .

3. Documentation & Reporting

• Maintain digital files on

  Google Drive, OneDrive, or Dropbox

  .
• Prepare and format reports using

  Google Sheets, Microsoft Excel

  (Pivot tables, VLOOKUP, conditional formatting).
• Create and proofread presentations in

  Google Slides/PowerPoint

  .
• Maintain and update basic records in

  MS Access / Airtable

  (preferred but not mandatory).
• Use

  AI tools (ChatGPT, Gemini, Notion AI, etc.)

  to draft, summarize, or proofread content for reports, presentations, and communication.

4. Leadership Assistance

• Maintain daily task lists and progress trackers on

  ClickUp

  (or other project management tools).
• Track progress of projects via

  Excel dashboards/Google Sheets trackers

  .
• Record meeting minutes in

  Google Docs / MS Word

  , circulate summaries, and follow up on tasks.

5. Office Administration

• Track office inventory using

  Google Sheets/Excel

  .
• Handle vendor quotations and invoices using

  Zoho Books / Tally / QuickBooks

  .
• Coordinate IT support tickets via

  Freshdesk / Zoho Desk

  (or similar).

6. Event & Activity Support

• Manage training/workshop logistics with

  Google Forms/Typeform

  (registrations, feedback).
• Create posters/brochures in

  Canva

  for internal events.
• Schedule and track invites via

  Google Calendar / Outlook

  .

• Bachelor’s degree in any discipline.
• 0–2 years of experience in administration/coordination roles (freshers with strong skills may apply).
• Excellent

  English communication skills

  (spoken and written).

• Strong proficiency in:

• Google Workspace (Docs, Sheets, Slides, Drive, Calendar, Forms)

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Task/project management tools (

  ClickUp preferred

  , Trello, Asana, Notion)
• Video conferencing tools (Zoom, Google Meet, MS Teams)
• Basic finance/record tools (Zoho Books, Tally, or QuickBooks)
• Design tools (Canva – preferred)

• AI-powered productivity tools

  (ChatGPT, Gemini, Notion AI, or similar)
• Ability to prioritize, multitask, and work independently.
• Must maintain confidentiality and professionalism.

• Send your CV and a short introduction about yourself to

  hr@gsfc.in