Administrative Associate - Level IV - Logistics

Description

Job Summary

HYBRID ROLE

Key Responsibilities

• Provide full administrative support to senior management, including anticipating needs, managing schedules, and ensuring smooth day-to-day operations.
• Arrange and coordinate travel logistics, including visas, passports, accommodations, and expense reporting.
• Draft, review, and prepare documents such as memos, reports, speeches, presentations, letters, and news releases.
• Facilitate communication between senior management, employees, customers, vendors, and external parties.
• Maintain confidentiality and security of management records and files.
• Monitor and manage expenditures, ensuring office activities remain within budget.
• Support Export Control activities:
• Conduct Restricted Party Screening for Cummins India shipments to ensure compliance.
• Maintain and update work instructions and documentation in the Document Management System.
• Regularly update the Export Controls Connect page and track regulatory changes in global tracking tools.
• Monitor export control emails and assign inquiries to respective team members.
• Generate and publish KPI reports and progress updates on compliance screening.
• Provide mentorship and act as a resource for colleagues with less experience.
• Handle independent decision-making tasks such as preparing meeting materials, screening inquiries, and coordinating official communications.
  

Responsibilities

Competency

• Values Differences – Recognizes and leverages the strengths of diverse perspectives and cultures.
• Action Oriented – Approaches challenges with urgency, energy, and enthusiasm.
• Communicates Effectively – Delivers clear, concise, audience-tailored communication across modes.
• Customer Focus – Builds and maintains strong customer relationships, delivering customer-centric solutions.
• Ensures Accountability – Holds self and others responsible for commitments and outcomes.
• Plans and Aligns – Prioritizes and organizes work in line with organizational goals.
• Data Analytics – Interprets and analyzes qualitative and quantitative data to derive insights and support business decisions.
• Data Communication & Visualization – Presents findings through clear visuals, dashboards, and reports that tell the story behind the data.
  

Qualifications

• Education :
• High school diploma, secondary education certificate, or equivalent.
• Additional certifications in administration, compliance, or data management are a plus.
• Licensing : May require compliance with export controls or sanctions regulations.
  

Qualifications

Skills & Experience

• Significant prior administrative experience supporting senior leaders or executives.
• Strong knowledge of export controls, compliance, or logistics processes preferred.
• Proven ability to manage multiple priorities, maintain confidentiality, and exercise sound judgment.
• Experience with document management systems, compliance tools, and data reporting.
• Strong written and verbal communication skills; ability to draft professional correspondence and presentations.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with digital collaboration tools.
• Ability to work effectively in a hybrid work model, balancing office and remote responsibilities.
  

Job

Organization

Role Category

Job Type

ReqID

Relocation Package