Administrative Associate - Level IV - Logistics

Key Responsibilities:

It is Hybrid Working Model with General Shift - (9am IST to 6pm IST)

Anticipates to the needs of senior management and manages his/her schedules. Arranges and coordinates travel arrangements including expense reports and visa/passport requirements. Gathers, compiles, verifies and analyses information for management use in documents such as memos, letters, reports, speeches, presentations and news releases. Facilitates smooth communications between senior management and coworkers and between senior management and external parties such as media, customers, vendors and the public. Maintains the security and confidentiality of management records and files. Monitors, reviews and approves standard expenditures to ensure the activities of the office are conducted within established budgets. Reports required information on a regular basis as assigned (e. g. monthly). Performs various tasks using independent judgement and discretion; e. g. , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes. Act as formal resource for colleagues with less experience. Completes other activities for senior management upon request and/or as required.

Skills Required:-

• Support Restricted Party Screening Process
  Support administrative activity of Export Controls
  Maintain and update work instructions Update Document Management System with work instructions Maintain and update Export Controls Connect page Update new regulations in global tracking tool Other work as assigned time to time Check regularly export controls emails and assign to the respective team members
  

Technical Skills -

Competencies: