Admin and Finance Associate, Mulugu, Telangana

Job Purpose:

Reports to:

Collaborates with:

• Internally: Team members
• Externally: Auditors, Vendors, Consultants, Banks, and with National and Occasionally with Donors and government officials
  

Key Responsibilities:

• Finance and Compliance
• Ensure the compliance of financial and administrative policies and procedures for the Programmes in the State operations.
• Maintain daily financial transactions and supporting documentation for payments/vouchers/reimbursements.
• Provide support in the preparation of monthly, quarterly and annual reports for auditing and required for Donor reporting.
• Ensure payments are processed as per the process and complete documentation is maintained.
• Along with State Leads and Admin and Finance Officers (in State offices), plan, track and report on budget utilization to Head Admin and Finance and Head Programme Operations as per monthly and quarterly milestones against planned activities and actual expenditure.
• Guide and coordinate programme team in maintaining programme and financial documents as per the agreement with partners (such as technical agencies and State(s) education departments).
• Ensure adherence of all statutory compliances like TDS, GST, PF, Gratuity etc.
• Provide support in completion of audits (internal and external) including preparation of documents when necessary.
• Process the payroll in coordination with the HR function.
  
• Effective and Efficient Administration
• Support team in planning logistics and management of meetings, workshops and trainings.
• Ensure all procurements comply with organization policy.
• Support consultants for programme implementation as per agreed terms of reference.
• Ensure selection and management of vendors for high quality and cost-effective services including travel, office equipment, stationary purchase, maintenance, lodging and other support services to provide seamless support.
• Ensure that proper safety and security measures are in place and followed for safety of employees during work hours and travel.
• Coordinates with vendors, statutory authorities related to finance, Administration and IT as and when required.
  
• Key Relationships
• Work closely with the team as part of a mutually supportive unit to ensure high quality and on time implementation of the project.
• Maintain regular contact and dialogue with auditors, consultants, subject experts and partners to coordinate activities.
  

Qualifications and Skills:

• A Bachelor's degree in Accounting/Finance and a minimum of three years' experience in an accounting and administrative position in an NGO.
• Knowledge of accounting and financial procedures, track record in completing finance, administrative and operational tasks with professionalism, a high degree of accuracy and efficiency.
• Strategic planner with strong attention to detail and aspiring high standards in all outputs.
• Exceptional project management, training, writing, public speaking, data analysis skills.
• Effective communication skills in English & Hindi.
• Excellent working knowledge of Microsoft Office, Tally and rendering tools.
• Excellent collaboration, problem solving skills, ability to prioritize a diverse and demanding workload.
• Exceptional interpersonal, networking, spoken and writing abilities. Track of writing and publishing think pieces and position papers.
• Meet deadlines consistently.
• Time management skills, self-starter who is able to identify and complete tasks with minimum supervision.

Hiring Note

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