Admin and Accounts

Job Title: Accounts & Admin Executive

Department: Finance, Admin & Back-Office Operations

Salary Range: ₹10K – ₹18K/month

Location: Pune (At Office)

Role Objective

To maintain financial discipline, smooth administrative operations, and zero-leakage documentation for Betterrwalls.
You ensure:

• Every payout is recorded
• Every invoice is followed
• Every expense is categorized
• Every vendor/client payment cycle is timely
• Founder gets weekly cashflow clarity

Your job is to ensure the business always knows its money, always stays compliant, and always runs smoothly.

Core Responsibilities

1. Accounts & Finance Support

• Maintain day-to-day cash flow sheet (revenues, expenses, receivables, payables).
• Record client payments, vendor payments, staff salaries, and monthly recurring expenses.
• Update accounts shared by CA (GST, invoices, TDS, receipts).
• Follow up with clients for payment clearances (supporting the founder & client manager).
• Create invoices and share with clients + maintain invoice logs.
• Track renewals, due dates, and outstanding balances.
• Reconcile bank statements with Google Sheets / Zoho Books every week.

2. Admin & Office Management

• Manage office inventory, utilities, subscriptions (Zoom, Canva, Ads billing, etc.).
• Coordinate vendor payments like video editors, designers, and freelancers.
• Maintain agreements, NDAs, contracts, agency documents.
• Manage staff attendance, leave records, and monthly payout sheet.
• Support onboarding documentation for new employees and new clients.

3. Financial Reporting & Founder Support

• Prepare a weekly financial dashboard:
• Revenue (expected vs received)
• Pending payments
• Expenses (fixed + variable)
• Profitability snapshot
• Maintain management sheets:
• Client billing sheet
• Vendor sheet
• Expense register
• Salary sheet
• Subscription sheet
• Provide founder with clear, concise financial clarity every Monday morning.

4. Compliance & Documentation

• Store all invoices, agreements, receipts in structured Google Drive folders.
• Coordinate with CA for GST filing, bookkeeping & year-end returns.
• Maintain RERA project documents, agreements (if shared by clients).
• Ensure audit-ready documentation throughout the year.

Required SkillsTechnical Skills

• Basic accounting knowledge (debit/credit, GST, invoice formats).
• Strong with Google Sheets / Excel (VLOOKUP, Pivot Table, basic formulas).
• Experience with any accounting tool is a bonus:
• Zoho Books
• QuickBooks
• Tally Web

Soft Skills

• Highly organized
• Trustworthy with financial data
• Disciplined & detail-oriented
• Strong follow-up habits
• Calm, stable personality

Experience Required

• 1–4 years in accounts or admin
• Agency / real estate experience is a plus
• Freshers with strong Excel skills can also apply

KPIs (Key Performance Indicators)

• 100% accurate account updating daily
• Zero missing invoices / receipts
• Timely payouts (vendors & internal)
• Weekly financial dashboard delivered without reminders
• Cashflow clarity maintained at all times
• Zero leakage/errors in documentation

Reporting Structure

• Reports to: Founder
• Coordinates with: Client Success Manager, CA, Vendors, Internal Team
• Works closely with: Client Success Manager for renewals & receivables

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 3 years (Required)

Work Location: In person