Accounts Executive

Job Accountability

• Invoice Generation and Distribution
• Creating and sending invoices to customers accurately and in a timely manner
• Ensuring that the invoices comply with company policies, contracts, and terms
• Accounting Sales and Expenses in quick books
• Maintaining all the accounting data in the accounting software and proper documentation.
• Knowledge of bookkeeping and accounting principles, practices, standards, laws and regulations
• Assisting in weekly and monthly financial reports
• ⁠Maintaining GST reconciliation.
• Timely procedure of invoicing and closing of books
• Having various expense level reconciliation
• Assisting in various financial report analysis
• Providing required information for Cash Flow
• Assisting in Account Receivable follow up.
• ⁠Assisting in processing timely.
• Account payable clearance.
• High attention to detail and accuracy
• Strong knowledge of financial regulations and compliance.
• Excellent analytical and problem-solving skills.
• Ability to prioritize and manage multiple tasks.

Payment Processing

• Receiving and recording payments from customers (e.g., checks, wire transfers, pay now etc).
• Applying payments to the correct invoices and updating customer accounts. 3 Credit Management.

Credit Management

• Monitoring customer accounts for overdue balances and managing credit limits

Collections

• Following up on overdue payments by contacting customers through emails, calls, or other means.
• Negotiating payment plans if customers are facing financial difficulties

Reconciliation

• Reconciling accounts receivable ledgers to ensure that all payments are properly accounted for balancing AR data with the general ledger to maintain accurate financial records

Reporting

• Preparing regular AR aging reports to track outstanding invoices and customer payment trends Generating aging reports to categorize outstanding receivables by time frame (e.g., 30 days, 60 days, 90 days).

Customer Relationship Management

• Addressing and resolving customer disputes regarding invoicing or payments Communicating with customers to ensure timely payment and to maintain good business relationships

Compliance and Record Keeping

• Ensuring adherence to company policies, accounting standards, and regulatory requirements
• Maintaining thorough and accurate records of all AR transactions for audit and reporting purposes
• Working closely with the finance, sales, and customer service teams to resolve issues related to payment delays, disputes, or credit terms
• Coordinating with the treasury team to forecast cash inflows based on expected payments

Collaboration

• Working with the treasury team to forecast cash flow based on anticipated customer payments.

System and Process Management

• Implementing and managing AR software or ERP systems to streamline invoicing, payment tracking, and reporting
• Continuously improving AP & AR processes to enhance efficiency and accuracy
• Improved accuracy and speed in AP & AR processes

Educational/Skills Qualification

• Must have an experience of accounting, AR, AP and ledger scrutiny
• Bachelor of Accounting / Bachelor of Banking and Finance / Bachelor of Business Administration
• Computer literate in Microsoft Office
• Good initiative, ability to work independently and able to take instructions efficiently
• Good team-player and interpersonal skills

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Application Question(s):

• Do you have and experience working with Quickbook software?
• What's your notice period?

Experience:

• Accounting: 3 years (Required)

Location:

• Pune, Maharashtra (Required)