Accounts & ERP Executive

Title: Accounts & ERP Executive

Location: Cochin, Kerala

Department: Finance & Accounts

Reporting To: Finance Manager

Employment Type: Full-time

Experience: 1-2 years

Position Overview:

We are hiring an Accounts & ERP Executive —a critical function in maintaining our company’s financial hygiene and operational continuity. This position is ideal for someone who demonstrates ownership, diligence, and a sharp eye for detail in transactional and process-driven environments. You will directly contribute to daily operations such as vendor payments, ledger upkeep, cash flow planning, ERP data integrity, and inter-location coordination between Kochi and Mysore units.

Skill Required:

• B. Com / M. Com / MBA (Finance) with 1–2 years of relevant experience
• Strong follow-up and internal coordination skills
• Ability to maintain structured documentation for audit and compliance reviews
• Solid knowledge of accounting entries, expense approvals, and vendor tracking
• Proficient in Excel and comfortable working in structured ERP systems
• Able to reconcile ledgers, track payments, manage basic banking operations
• Exposure to import compliance, BOE handling, and inter-location coordination preferred

Key Responsibilities:

ERP Financial Management

1. Record and validate Purchase Vouchers, Journal Entries, and Petty Cash Transactions in Syscon ERP

2. Ensure timely and accurate posting of bills, invoices, and payment records.

3. Investigate and resolve discrepancies between POs, invoices, and GRNs

Vendor Payments & Documentation

1. Coordinate local and centralized vendor payments and maintain transaction status updates in ERP

2. Track and file all supporting documentation including manual vouchers, approvals, and receipts

3. Propose and implement PO amendments based on real-time procurement and accounts reconciliation

Cash Flow, Bank Coordination & Compliance

1. Prepare and update weekly cash flow projections to support planning and fund allocation

2. Handle bank coordination including UTR tracking, cheque clearances, and daily balance statements

3. Ensure accurate ERP bank entries and manage BOE submission for import compliance

Ledger Reconciliation & Expense Control

1. Own and execute monthly vendor ledger reconciliation with zero pending mismatches

2. Verify supporting documents for all business expenses and initiate follow-ups for missing approvals

Inventory & Inter-Unit Coordination (Kochi Focus)

1. Liaise with Kochi stores to validate stock receipts and ensure accurate GRN entries in ERP

2. Track inter-unit transfers between Mysore and Kochi and reconcile them monthly

3. Support physical stock audits and monthly reconciliation of inventory-led financial data

Compliance, Reporting & Administrative Support

1. Share daily financial updates, pending approvals, and actionable alerts with the Finance Manager

2. Support audit, compliance, and financial hygiene tasks including ERP data cleaning and verification

3. Assist with periodic MIS preparation, statutory audit coordination, and timely submission of records for GST and TDS compliance

Tools we use:

• Syscon ERP for transaction and finance control
• MS Excel, Google Sheets, Email, and file-sharing platforms
• Prior ERP knowledge (Tally, Zoho, SAP) is welcomed—Syscon training will be provided

What we value:

• Ownership and responsibility in closure of financial tasks, with clarity on escalation boundaries
• Accuracy, speed, and accountability in handling day-to-day transactions
• Collaboration with operations, purchase, and HR teams
• Transparency and readiness for audit, reporting, and compliance

WHY this role matters:

This role ensures the smooth functioning of our day-to-day financial processes—from cash planning and supplier confidence to audit readiness and ERP data hygiene. You serve as the link between accounts, procurement, and business continuity.

Career progression:

Strong performers will be guided and mentored to progress into:

1. Senior Accounts Executive / Officer

2. ERP Lead – Finance Process Control

3. Assistant Finance Manager

C Electric Team Culture:

You’ll join a team that is disciplined yet flexible, growth-driven but practical. We believe in feedback loops, performance-led learning, and cross-functional collaboration between finance, procurement, and operations. If you enjoy being structured, reliable, and collaborative—this role is designed for you. What are you waiting for! Apply now!