Accounting Specialist

We are seeking a detail-oriented and experienced Accounting Specialist. The ideal candidate will be responsible for managing day-to-day accounting tasks, including accounts payable (AP) and accounts receivable (AR), while ensuring accuracy and efficiency. This role requires working with the Odoo system with an understanding that the client is in the process of transitioning to Microsoft Dynamics.

Responsibilities

Accounts Payable (AP)

• Vendor Management:
  • Perform Statement of Account (SOA) and vendor reconciliation to ensure accuracy and resolve discrepancies.
  • Process and verify vendor payment lists (VPL) for compilation and online bank payments.
  • Handle general and audit queries from vendors and internal stakeholders.
• Invoice and Expense Processing:
  • Execute invoice and expense verification and posting.
  • Book Goods Receipts (GR) and reconcile them with incoming invoices.
  • Manage intercompany (IC) clearing and reconciliation.
  • Prepare and post Accounts Payable (AP) accruals.
• Bank and Credit Card Reconciliation:
  • Perform daily bank and credit card reconciliation.
  • Manage credit card entries and reconciliation.
  • Handle bank confirmations and bank statement consolidation and downloads.
• Additional Responsibilities:
  • Conduct employee reconciliation for expense reports.
  • Post and reconcile various financial entries.

Accounts Receivable (AR)

• Invoice Submission
• General Queries
• KYC Maintenance
• Audit Queries
• AP Accruals
• Quarterly Bonus Entitlement
• Bonus Accrual & Reversal
• Agent Commission Accrual & Reversal
• Agent Commission Payments
• Contract Liability Accrual
• WHT Accrual & Reversal
• Customers Payments Application & Follow-up
• Collections Forecast
• 3rd Party Payment Confirmation
• Bonus Payout Calculation

Reports

• Daily Reporting & Follow-ups:
  • Conduct daily follow-ups with customers on billed receivables and with stakeholders on unbilled receivables.
  • Manage and resolve daily disputes related to billing, collections, or unbilled accounts.
  • Perform a daily review of contracts to ensure billing terms are consistent with actual practices.
• Weekly Reporting:
  • Prepare and distribute the weekly AR Aging Report, tracking Days Sales Outstanding (DSO) and collection performance.
  • Generate a weekly Unbilled Aging Report to monitor outstanding unbilled amounts.
  • Track and report on weekly projected collections versus actual collections.
• Monthly Reporting & Reconciliation:
  • Create the monthly AP Aging Report, Overdue Balances Report, and Debit Balance Review.
  • Prepare reports for monthly General Accruals and Pending Approval PO Accruals.
  • Review and report on monthly advances and closing balances.
  • Perform and prepare the monthly Bank Reconciliation Report and individual Bank Balance Sheet notes.
  • Download and manage monthly bank statements for record-keeping.
  • Analyze and report on monthly revenue broken down by technology and by salesperson.

Requirements

• Proven experience in an accounting or bookkeeping role, with a strong focus on AP and AR.
• Experience with Microsoft Dynamics is a plus.
• Strong reconciliation and reporting skills.
• Excellent attention to detail and a high level of accuracy.
• Strong communication and problem-solving abilities.
• Ability to work effectively in a fast-paced environment.
• Fluency in English is essential.

• Laptop or Desktop: