Accounting Specialist

Responsibilities

Accounts Payable (AP)

• Vendor Management:

• Perform Statement of Account (SOA) and vendor reconciliation to ensure accuracy and resolve discrepancies.

• Process and verify vendor payment lists (VPL) for compilation and online bank payments.

• Handle general and audit queries from vendors and internal stakeholders.

• Invoice and Expense Processing:

• Execute invoice and expense verification and posting.

• Book Goods Receipts (GR) and reconcile them with incoming invoices.

• Manage intercompany (IC) clearing and reconciliation.

• Prepare and post Accounts Payable (AP) accruals.

• Bank and Credit Card Reconciliation:

• Perform daily bank and credit card reconciliation.

• Manage credit card entries and reconciliation.

• Handle bank confirmations and bank statement consolidation and downloads.

Additional Responsibilities:

• Conduct employee reconciliation for expense reports.

• Post and reconcile various financial entries.

Accounts Receivable (AR)

• Invoice Submission

• General Queries

• KYC Maintenance

• Audit Queries

• AP Accruals

• Quarterly Bonus Entitlement

• Bonus Accrual Reversal

• Agent Commission Accrual Reversal

• Agent Commission Payments

• Contract Liability Accrual

• WHT Accrual Reversal

• Customers Payments Application Follow-up

• Collections Forecast

• 3rd Party Payment Confirmation

• Bonus Payout Calculation

Reports

• Daily Reporting & Follow-ups:

• Conduct daily follow-ups with customers on billed receivables and with stakeholders on unbilled receivables.

• Manage and resolve daily disputes related to billing, collections, or unbilled accounts.

• Perform a daily review of contracts to ensure billing terms are consistent with actual practices.

• Weekly Reporting:

• Prepare and distribute the weekly AR Aging Report, tracking Days Sales Outstanding (DSO) and collection performance.

• Generate a weekly Unbilled Aging Report to monitor outstanding unbilled amounts.

• Track and report on weekly projected collections versus actual collections.

• Monthly Reporting & Reconciliation:

• Create the monthly AP Aging Report, Overdue Balances Report, and Debit Balance Review.

• Prepare reports for monthly General Accruals and Pending Approval PO Accruals.

• Review and report on monthly advances and closing balances.

• Perform and prepare the monthly Bank Reconciliation Report and individual Bank Balance Sheet notes.

• Download and manage monthly bank statements for record-keeping.

• Analyze and report on monthly revenue broken down by technology and by salesperson.

• Proven experience in an accounting or bookkeeping role, with a strong focus on AP and AR.

• Experience with Microsoft Dynamics is a plus.

• Strong reconciliation and reporting skills.

• Excellent attention to detail and a high level of accuracy.

• Strong communication and problem-solving abilities.

• Ability to work effectively in a fast-paced environment.

• Fluency in English is essential.

• Laptop or Desktop:

• Operating System: Windows

• Screen Size: 14+ Inches

• Screen Resolution: FHD (1920 1080)

• Processor: i5 or higher

• RAM: Minimum 8GB (Must)

• Type: Windows Laptop

• Software: AnyDesk

• Internet Speed: 100 MBPS or higher