Accounting Assistant

Position Summary:

regulatory standards. This position supports our US client’s financial integrity by reconciling accounts, preparing reports, managing transactions, and assisting in audits and policy compliance.

Key Responsibilities

Financial Recordkeeping:

• Record and categorize all financial transactions accurately using approved

accounting software (e.g., QuickBooks).

• Maintain ledgers, journals, and digital records of receipts, invoices, and bank

statements.

• Ensure that all documentation aligns with the organization’s policies.

Reconciliations and Reporting:

• Perform monthly reconciliations of bank accounts, payroll, and other financial

records.

• Submit monthly reconciliation and cash flow reports by the 15th of each month,

including findings, discrepancies, and recommendations.

• Support quarterly preparation of the following reports: Balance Sheet, Profit and

Loss Statement, Budget vs. Actual Report (“Snapshot Page”), Fund Balance Reports

(Designated and Administrative Projects), Recap of Capital and Endowment Activity.

Compliance and Audit Support:

• Assist in preparing materials for audits and financial reviews.

• Ensure adherence to internal controls and organizational procedures.

• Maintain confidentiality and data security of all financial information.

• Follow all policies regarding check signing, documentation, and record retention.

Collaboration and Communication:

• Work in coordination with the President and Board Chair to ensure accurate

reporting and oversight.

• Communicate discrepancies or policy concerns promptly to both the Board Chair

and President.

• Support the Board Finance Committee with the requested data and analysis.

• Willingness to work in multiple time zones as needed.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).

• Minimum of 2 years of bookkeeping or accounting experience, preferably in a nonprofit

or educational environment.

• Proficiency in QuickBooks and Microsoft Excel.

• Strong understanding of GAAP and financial reconciliation practices.

• Excellent organizational and analytical skills with high attention to detail.

• Ability to maintain confidentiality and demonstrate sound judgment.

Additional Requirements

• Participation in regular audits, financial reviews, and compliance meetings.

• Timely Preparation of donor acknowledgement letters

• Familiarity with applicable laws and payroll regulations.

Core Competencies

• Accuracy and Attention to Detail

• Integrity and Confidentiality

• Financial Compliance Awareness

• Effective Communication

• Accountability and Reliability