Accounting Assistant

Job Responsibilities:

*       Update operating cash daily for multifamily & industrial, small companies weekly into Excel and Sage software

*       Verifying properties are submitting payroll wires on time

*       Upload vendor invoice images into Timberline software daily

*       Upload vendor invoices for THC Office into Entrata software weekly

*       Enter key pieces of invoice information

*       Attach check copies

*       Determine the appropriate approval routing for invoices

*       Manage invoices through Accounts Payable inbox

*       Recognize and resolve vendor invoice deficiencies, such as an incorrect address or name 

*       Reconcile past due vendor balances when needed

*       Download necessary invoices whether weekly or monthly

*       Code and allocate expenses to jobs/companies

*       Keep track of monthly recurring invoices

*       Process monthly overhead invoices

*       Assist with assembling draw packages

*       Communicate with Operations Asst Controller, Operations Controller and GSS Asst Manager via TEAMS and email

Qualifications:

*       Experience with Sage/Timberline or other accounting software is a plus but not required.

*       Must have solid data entry skills.

*       Knowledgeable in Windows applications, especially Excel and editing pdfs

*       Organized and able to effectively manage time

*       Must be detail-oriented - will be working with multiple companies and jobs

*       Solid communication skills (written and verbal) are required.

Education & Experience:

*       Graduation in commerce

*       1 to 3 years of experience in Accounts Payable