Accounting Assistant

Role & responsibilities:

1. Reconcile cash journals to bank balances on a weekly basis.

2. Download bank statements and prepare monthly bank reconciliations.

3. Clear positive pay exceptions daily.

4. Upload utility invoices, check copies and lien waivers to accounting system.

5. Data entry into utility spreadsheets.

6. Update lien release logs as received.

7. Review expense reports for appropriate support and coding.

8. Obtain and reconcile operating company invoice support to invoices.

9. Initiate payroll wire transfers.

10. Reconcile property credit card accounts and download backup from various vendors.

11. Prepare initial accounts payable listing for monthly draw.

12. Enter recurring journal entries.

13. Assist with preparation of audit requests.

14. Assist with insurance claim support as needed.

* Update operating cash daily for multifamily & industrial, small companies weekly into Excel and Sage software

* Verifying properties are submitting payroll wires on time

* Upload vendor invoice images into Timberline software daily

* Upload vendor invoices for THC Office into Entrata software weekly

* Enter key pieces of invoice information

* Attach check copies

* Determine the appropriate approval routing for invoices

* Manage invoices through Accounts Payable inbox

* Recognize and resolve vendor invoice deficiencies, such as an incorrect address or name

* Reconcile past due vendor balances when needed

* Download necessary invoices whether weekly or monthly

* Code and allocate expenses to jobs/companies

* Keep track of monthly recurring invoices

* Process monthly overhead invoices

* Assist with assembling draw packages

* Communicate with Operations Asst Controller, Operations Controller and GSS Asst Manager via TEAMS and email

Preferred candidate profile:

Education Requirement: Bachelors in Commerce preferred

Experience Requirement: 1 to 3 years of similar experience

Software Skills required: Intermediate MS Excel, MS Word and Adobe Acrobat

English Proficiency: Proficient in verbal & written communication