Account Assistant

Job Title: Accounts Assistant Department: Accounts & Finance Location: Asalpha, Ghatkopar West Reports To: Accounts Manager / Senior Accountant Job Summary:The Accounts Assistant will support the Accounts Department in daily financial operations, including documentation, invoicing, voucher preparation, and collection follow-ups. The role ensures accurate accounting records, smooth coordination between departments, and compliance with company and statutory requirements within the manufacturing environment. Key Responsibilities: 1. Accounting & Documentation:Prepare and print Bank and Cash Vouchers with all supporting attachments. Ensure all vouchers are properly authorized, coded, and filed systematically. Record daily transactions in accounting software (Tally / ERP) and maintain updated books of accounts. Maintain cash book, bank book, and ledger postings with accuracy. Assist in bank reconciliation, petty cash management, and fund tracking. Support month-end and year-end closing activities and prepare schedules for audit purposes. 2. Invoicing, Dispatch & Receivables:Generate and send customer invoices along with Lorry Receipt (LR) numbers or dispatch details from the logistics team. Check invoices for correctness in terms of rates, quantities, taxes (GST), and customer details. Maintain an invoice and dispatch register, tracking the status of each delivery and payment. Follow up with customers for payment collections and update the receivables register accordingly. Coordinate with Sales, Dispatch, and Production teams to resolve any billing or payment-related queries. 3. Compliance, Reporting & Support:Ensure all transactions comply with company policies and statutory requirements (GST, TDS, etc.). Assist in preparing and submitting required reports to management (outstanding reports, daily cash/bank summary, etc.). Support external and internal auditors by providing necessary documentation and explanations. Handle document filing and record management for easy retrieval and audit readiness. Qualifications & Skills:Bachelor’s Degree in Commerce / Accounting or equivalent. 1–3 years of experience in accounting (preferably in a manufacturing or trading setup). Working knowledge of Tally ERP / SAP / other accounting software. Understanding of GST, TDS, and basic accounting principles. Proficient in MS Excel and Word. Good communication and follow-up skills. Strong attention to detail, accuracy, and organizational skills. Preferred Attributes:Experience coordinating with production, dispatch, and sales teams. Familiarity with e-invoicing and digital payment reconciliation. Ability to handle multiple tasks and meet deadlines in a fast-paced environment.