Wedding and Events Coordinator

Job Title: Event Coordinator – RSVP & Guest ManagementDepartment: Events / Marketing / HospitalityReports to: Event Manager / Director of EventsLocation: gREEN pARK Employment Type: Full-time / Contract

Job Summary:

The Event Coordinator – RSVP & Guest Management is responsible for overseeing all aspects of guest communication and attendance tracking for events. This role ensures smooth coordination of invitations, RSVPs, confirmations, and on-site check-ins, while maintaining a high standard of professionalism and guest experience.

Key Responsibilities:

RSVP & Guest Management

• Create, distribute, and track invitations and RSVP responses across multiple platforms (email, web forms, event software).
• Maintain accurate and updated guest lists, including dietary preferences, seating assignments, and special requests.
• Follow up with invitees who have not responded by set deadlines.
• Manage last-minute changes, cancellations, and on-site additions smoothly.

Event Coordination

• Collaborate with vendors (caterers, venue staff, security, etc.) to align RSVP numbers and logistics.
• Support event setup, guest registration, and check-in processes using digital tools or manual systems.
• Ensure a seamless guest experience from invitation to post-event communication.
• Coordinate with internal teams (marketing, communications, operations) to ensure consistent event messaging.

Data & Reporting

• Generate and analyze RSVP reports for attendance tracking and event planning.
• Reconcile final attendance numbers post-event for budget and performance reporting.
• Maintain guest databases and ensure data privacy compliance (GDPR, etc.).

Qualifications & Skills:

Education:

• Bachelor’s degree in Event Management, Hospitality, Marketing, or related field preferred.

Experience:

• 2–4 years of experience in event coordination, guest relations, or RSVP management.
• Proven experience with event software such as Cvent, Eventbrite, RSVPify, Bizzabo, or Splash.

Skills:

• Excellent organizational and time-management abilities.
• Strong communication and interpersonal skills — professional and tactful in guest interactions.
• Detail-oriented with strong data management and Excel/Google Sheets proficiency.
• Ability to multitask and remain calm under pressure.
• Creative problem-solving and flexibility to handle last-minute changes.

Key Competencies:

• Customer service excellence
• Attention to detail
• Team collaboration
• Adaptability and quick decision-making
• Confidentiality and professionalism

Preferred:

• Experience with CRM tools (Salesforce, HubSpot)
• Knowledge of design tools (Canva, Adobe Express) for invitation templates
• Multilingual communication ability

Compensation & Benefits:

• Competitive salary based on experience
• Health and wellness benefits
• Paid time off and event travel opportunities
• Professional development and training support

Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Paid sick time

Ability to commute/relocate:

• New Delhi, Delhi: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person