TA to CEO

About the Role:

The Technical Assistant to the CEO provides support and assistance to the CEO on strategic and technical matters as well as provides high quality secretarial and administrative support. The Candidate is to maintain an up-to-date consolidated management overview of projects and/or contracts performance. The CEO’s Technical Assistant is responsible for following through on Matters arising from Board Meetings as well as coordinate as required to ensure that the CEO’s office materials, and inputs for board meetings are adequately available.

The CEO’s Technical Assistant plays a crucial role in supporting the CEO by managing various technical and administrative tasks, ensuring that the CEO is well-informed and that all necessary materials are prepared for meetings and decision-making processes.

Responsibilities:

• Provide input to technical studies/research projects, technical reports, project planning reports, etc. to be presented to the CEO.
• Attend meetings with the CEO, responding to technical inquiries as appropriate; present technical knowledge and information on projects and services and provide answers when required.
• Attend meetings with or on behalf of the CEO and follow up on the raised issues/points of action from those meetings until they have been satisfactorily closed out.
• Evaluate, review, and interpret technical inquiries on contractors/vendors, and be able to provide recommendation to the CEO on both existing and potential contractors/vendors.
• Track projects and the decision-making process for projects that require board and top-level committee approvals (e.g., board committees) and ensure that the relevant information for the committee to make an informed decision is readily available.
• Aid the CEO in the development, coordination, and implementation of strategic plans of the company and its affiliates.
• Prepare dashboard for the entire business representing the organizational progress of the company with regards to each department’s ongoing respective projects, highlighting the positives and negatives and reporting performance to the CEO on timely basis.
• Attend and contribute to meetings on behalf of CEO reporting back and follow up if required.
• Assist the CEO in collation and presentation of monthly departmental budget performance and other reports including monthly performance.
• Ensures proper and timely follow-up on reports from units, departments, and divisions.
• Research for, and preparation of speeches and presentations in a variety of formats to support the activities of the CEO.
• Liaise with internal and external stakeholders.
• Develop and maintains technical databases and spreadsheets.
• Ensure that the CEO’s schedule of activities are fully coordinated and aligned to ensure optimal utilization of the CEO’s time and resources.
• Maintain effective and comprehensive electronic & paper filing systems to ensure efficient flow of correspondence and documentation.
• Regular interface with the Project Management office and Technical Planners of the company to ensure that CEO is kept up to date on the progress of the company’s ongoing technical projects.
• Local/international travel as required by the CEO.

Other Activities of The CEO’s Technical Assistant are:

• Act as the focal point for requests for information that requires knowledge of the leadership structure and how the different roles in the organization are connected.
• Facilitate the development of corporate and functional business strategies to align with the business direction and vision of the company.
• Provide management oversight for the development of integrated engineering blueprints and plans.
• All other duties as assigned.

Key Job Challenges:

• Articulate risk & hazards and proactively recommend to the CEO actions to mitigate them.
• Provide input into annual operating budget.
• Will be required to embark on trips and attend meetings outside his/her location as may be required.

Key Interfaces:

Internal:

• CEO
• Board of Directors
• Heads of Departments/managers.
• All staff
• Project Management office and Technical Planners
• Internal Audit

External:

• Regulators and other regulatory Agencies
• Contractors & Vendors
• Government Agencies.
• Auditors
• Industry Chief Executives
• Banking Executive

Qualifications Required

• University Degree in Mechanical/Electrical Engineering
• MBA will be an added advantage.
• Focus on the successful execution of the project on time, within budget and in accordance with the agreed project requirements, specifications, and standards.
• To be able to produce periodic reports.
• Interface with regulatory authorities and statutory bodies.
• Regular interface with the Project Management office and Technical Planners of the company to ensure he/she and the CEO is kept up to date on the progress of the company’s ongoing technical projects.

Job Knowledge and Experiences:

• Between Five to Seven (5-7) years’ experience working with Chief Executives/Executive Directors or managing a business unit with technical responsibilities preferably in Solar EPC company or other renewable energy EPC companies.
• Demonstrated ability to distinguish between, and balance priorities within his/her areas of responsibilities while meeting both short- and long-term goals.
• Demonstrated ability to deliver commercial excellence and knowledge of handling large contracts.
• Experience in liaising with relevant statutory bodies and contractors.
• Excellent planning skills will be an added advantage.
• Understanding of HSE and Engineering standards.
• Experience in budget preparation and liaising with local bodies.
• Ability to work well independently but also as part of a team.

Skills & Competencies:

• Ability to manage multiple responsibilities to completion with tight timelines.
• Business planning and analysis
• Strong communication (verbal and written) skills.
• People and time management
• Report writing and presentation.
• Protection of Confidential Information