Store Executive

Description of Duties:

1. Morning Briefing

i. Arrive at the resort and check for any urgent messages or emails.

ii. Capture any important requirement of the day.

iii. Attend morning meetings with department heads to discuss the day's priorities, events, and challenges. Bring forward the concerning issues so that they can be resolved at priorities.

2. Procurement Planning:

i. Collaborate with all department heads to identify and understand the hotel's procurement needs.

ii. Develop and implement a procurement plan, considering budget allocation, quality requirements, and delivery timelines.

iii. Conduct market research and maintain a database of potential suppliers, products, and services.

iv. Take care of all the procurements in the property from every department

3. Supplier Selection and Management

i. Identify, evaluate, and select reliable suppliers based on criteria such as quality, pricing, delivery capabilities, and sustainability practices.

ii. Negotiate contracts, terms, and pricing agreements with suppliers, ensuring favorable terms and conditions for the hotel.

iii. Maintain positive supplier relationships, addressing any issues or disputes that may arise.

iv. Foster strong relationships with suppliers to ensure reliable and efficient procurement processes.

v. Regularly communicate with suppliers to address inquiries, resolve issues, and maintain open lines of communication.

vi. Monitor supplier performance and provide feedback to suppliers as necessary.

vii. Identify opportunities for supplier consolidation, cost savings, and process improvements.

4. Purchase Requisition Processing

i. Collaborate with department heads to clarify requirements and specifications if needed

ii. Review and analyze purchase requisitions submitted by various departments

iii. Ensure that purchase requisitions are complete, accurate, and compliant with procurement policies and procedures

iv. Ensure all the purchase requisition received are approved by Operation managers /Assistant operation manager (in absence of operation manager)

5. Purchase Order Processing

i. Generate purchase orders based on approved requisitions, ensuring accuracy and completeness.

ii. Get final purchase order approved by Operation Manager/Corporate General manager/Managing director, whichever is necessary.

iii. Coordinate with suppliers to confirm order acceptance, delivery schedules, and any necessary modifications.

iv. Monitor and track the status of purchase orders, ensuring timely delivery and resolving any discrepancies.

6. Inventory Management

i. Collaborate with storekeepers to ensure proper receipt, storage, and inventory control of procured goods

ii. Ensure receipt of invoices; verify pricing and preparation of GRN.

iii. Conduct physical verification of goods to check on quantity, quality, usability, specifications and descriptions.

iv. Ensure all the procurements are done as per SOP with zero violation.

v. Monitor inventory levels and coordinate with suppliers to ensure timely replenishment.

vi. Conduct monthly inventory audits and reconcile discrepancies for both the properties.

vii. Ensure all the stock transfers are done through Ezee software and daily stock transfer reports shall be shared.

viii. Standardize and maintain minimum reorder lever.

ix. Implement inventory optimization strategies to minimize excess stock and reduce carrying costs

x. Check and share daily stock transfer report, sales report (NC & Sales KOT), kitchen closing and consumption report.

7. Contract Management

i. Ensure compliance with all contractual obligations, terms, and conditions

ii. Monitor contract expiration dates and initiate renewals or renegotiations as necessary

iii. Collaborate with legal or procurement professionals to ensure contract terms protect the hotel's interests and mitigate risks

8. Cost Control and Budget Management

i. Monitor and control procurement costs to ensure adherence to budgetary constraints

ii. Identify cost-saving opportunities through supplier negotiations, volume discounts, and alternative sourcing strategies

iii. Regularly report on procurement-related expenses, variances, and savings achieved.

9. Cash handling and expense management.

i. Ensure payment of all the accounts payable for the vendor.

ii. Ensure cash salary payment to all the employees.

iii. Consolidation of daily payments and receipt in account register, capture photo and share in Supplier Group.

iv. Maintain daily account of income & expenses.

10. Compliance and Documentation

i. Ensure compliance with all relevant laws, regulations, (prohibited material procurement, FSSAI rules, AML & Anti bribery) and internal procurement policies

ii. Maintain accurate records and documentation related to procurement activities, including purchase orders, contracts, invoices, and supplier correspondence

iii. Participate in internal and external audits related to procurement processes and documentation.

11. Continuous Improvement

i. Continuously review and enhance procurement processes to improve efficiency, effectiveness, and cost-effectiveness

ii. Stay updated on advancements in procurement technology and tools, and recommend their implementation when appropriate

iii. Seek feedback from internal stakeholders, such as department heads and end-users, to identify areas for improvement and address their needs

Job Types: Full-time, Permanent

Pay: ₹10,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Leave encashment

Work Location: In person