Company Overview
Outsourced is a leading ISO certified global offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.Position Title:
Project Manager
Work Arrangement: Remote - IndiaSchedule: Mondays-Fridays, starts at 10pm IST (40hrs/week)
About The Role
The Project Manager is responsible for leading cross-functional collaboration and ensuring the seamless delivery of digital marketing and advertising projects. This role involves managing project timelines, coordinating resources, and aligning teams across strategy, creative, media, and production to achieve business goals.The position requires strong communication and organizational skills, the ability to bring structure to dynamic environments, and proficiency in project management tools and methodologies. The Project Manager will work closely with senior stakeholders to support new business initiatives, maintain process efficiency, and deliver high-quality, client-ready outcomes. A proactive, detail-oriented, and strategic professional who thrives in fast-paced, deadline-drivensettings will be well-suited for this role.
Key Responsibilities
- Pitch Planning & Timeline Management
- Develop and manage workback plans with key milestones across strategy, creative, media, and production.
- Ensure all workstreams are aligned and progressing toward final submission or presentation.
- Cross-Functional Coordination
- Facilitate collaboration across account, strategy, creative, media, production, analytics, HR, and finance teams.
- Coordinate essential internal meetings and tasks, such as:
- Planning sessions and kickoffs
- Creative and media reviews
- Staffing discussions and team check-ins
- Proof and studio coordination
- Resource & Capacity Planning
- Assess team bandwidth and secure necessary resources, including freelancers or external partners.
- Identify resourcing gaps and recommend solutions to ensure continuity.
- Coordinate and communicate the staffing of shared resources to the PMO.
- Coordinate and schedule overtime for Proofreading and Studio teams, as needed.
- Executive & Stakeholder Engagement
- Coordinate reviews and approvals with senior leadership and core team members.
- Schedule and facilitate dry runs to prepare for executive presentations.
- Risk & Issue Management
- Proactively identify risks (e.g., timeline slippage, scope creep) and escalate appropriately.
- Troubleshoot blockers and maintain progress under tight deadlines.
- Client-Presentation Readiness
- Ensure all client-facing materials are proofread, formatted, and presentation-ready.
- Organize pitch rehearsals and support post-pitch debriefs and feedback loops.
- Process Optimization
- Capture learnings and contribute to refining pitch workflows, tools, and templates for future use.
- Documentation & Reporting
- Maintain meeting notes, creative files, timelines, staffing plans, and final submissions.
- Provide regular status updates to the VP, Program Management, and other executive stakeholders.
- Support additional strategic initiatives across the organization, as prioritized by key executive stakeholders, following PMO standard operating procedures.
- Performance Metrics
- Success in this role is measured by:
- Timely delivery of pitch materials
- Internal stakeholder satisfaction
- Process efficiency
- Contribution to new business wins
- Work Environment & Culture
- We value proactive communication, accountability, and a collaborative mindset.
- Offshore team members are fully integrated into our workflows and culture.
The Ideal Candidate Will Possess:
- 7+ years of project management experience, preferably in advertising, sales, marketing, or business development
- Familiarity with digital marketing concepts and platforms (e.g., creative, social media, paid media, SEO)
- Proven success managing complex, cross-functional projects with senior stakeholders
- Able to manage multiple projects in a fast-paced, deadline-driven environment with the ability to prioritize multiple projects with often competing priorities.
- Strong organizational, analytical, and communication skills
- Experience working remotely and across time zones; must be available during PST hours
Preferred Skills & Qualifications
- Strategic & Operational Mindset
- Strategic thinker with a bias for action.
- Comfortable with ambiguity and skilled at creating structure.
- Collaborative, proactive, and solutions-oriented.
- Industry & Process Knowledge
- Experience working in a creative agency or similar fast-paced environment.
- Understanding of digital advertising channels (e.g., paid social, display, search, programmatic).
- Familiarity with Agile or Scrum methodologies.
- Experience managing RFPs or exposure to the business development lifecycle.
- Technical & Tool Proficiency
- Experience with Smartsheet is a plus.
- Experience with proofreading tools (e.g., Ziflow).
- Familiarity with design production software (e.g., Figma, InDesign).
- Ability to analyze campaign performance data and contribute to reporting.
- Production & Collaboration Experience
- Exposure to photo/video shoots and content production.
- Experience working with remote or distributed teams.
- Certifications
- PMP or equivalent certification is a plus.
What we Offer
- Health Insurance: We provide medical coverage up to 20 lakh per annum, which covers you, your spouse, and a set of parents. This is available after one month of successful engagement.
- Professional Development: You'll have access to a monthly upskill allowance of ₹5000 for continued education and certifications to support your career growth.
- Leave Policy: Vacation Leave (VL): 10 days per year, available after probation. You can carry over or encash up to 5 unused days.
- Casual Leave (CL): 8 days per year for personal needs or emergencies, available from day one.
- Sick Leave: 12 days per year, available after probation.
- Flexible Work Hours or Remote Work Opportunities - Depending on the role and project.
- Outsourced Benefits such as Paternity Leave, Maternity Leave, etc.
