Sr. Hubspot Administrator

Overview:

The Sr. Hubspot Administrator is responsible for building powerful no-code workflows and applications that support our enterprise operations within HubSpot. This includes the administration and customization of HubSpot production and development environments. The role plays a crucial role in creating efficient, scalable solutions that streamline processes across various departments, from sales to business leadership, leveraging the full capabilities of HubSpot. Working under the guidance of an automation project manager, the role will own the end-to-end development of these workflows and apps. The work will directly impact how our company operates, requiring a keen eye for detail and a passion for building robust and reliable solutions within the HubSpot ecosystem.

This role is highly collaborative and will require you to interact with a wide range of people, including business leaders, technical teams, and internal stakeholders.

Prodege:

A cutting-edge marketing and consumer insights platform, Prodege has charted a course of innovation in the evolving technology landscape by helping leading brands, marketers, and agencies uncover the answers to their business questions, acquire new customers, increase revenue, and drive brand loyalty & product adoption. Bolstered by a major investment by Great Hill Partners in Q4 2021 and strategic acquisitions of Pollfish, BitBurst & AdGate Media in 2022, Prodege looks forward to more growth and innovation to empower our partners to gather meaningful, rich insights and better market to their target audiences.

As an organization, we go the extra mile to “Create Rewarding Moments” every day for our partners, consumers, and team. Come join us today!

Primary Objectives:

• Requirements Gathering & Solution Design.
• Workflow Development & Integration.
• Testing, Debugging & Maintenance.
• Documentation & Knowledge Sharing.
• Innovation & Continuous Improvement.

Qualifications - To perform this job successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Detailed Job Duties: (typical monthly, weekly, daily tasks which support the primary objectives)

• Partner with business stakeholders to gather, clarify, and document automation requirements, translating them into clear technical specifications, with a focus on HubSpot capabilities.
• Design and implement HubSpot workflow automations and API integrations to meet business needs, particularly those involving HubSpot.
• Convert HubSpot Projects and Apps into repositories (e.g. GitHub) for version control and collaboration.
• Develop and execute test cases for new and updated workflows to ensure quality, reliability, and performance, especially within the HubSpot environment.
• Implement robust error handling, logging, and monitoring mechanisms for automated processes in HubSpot.
• Debug and resolve small to medium bugs in workflows, providing timely fixes and updates within HubSpot and integrated systems.
• Optimize workflows by identifying and removing bottlenecks or redundant steps to improve performance within HubSpot.
• Maintain and update existing automations to align with evolving processes, systems, and requirements, specifically within HubSpot.
• Ensure compliance with internal security, privacy, and data handling policies in all automation solutions, especially those related to HubSpot data.
• Create and maintain comprehensive documentation, including workflow diagrams, API specifications, clear code comments (including Python and Node.js for HubSpot custom code), and configuration guides.
• Provide training, guidance, or support to end-users adopting new automation tools, ensuring smooth implementation and user adoption, particularly for HubSpot features.
• Stay informed on emerging automation, AI, and integration trends to recommend innovative solutions for process improvement, with a strong focus on HubSpot's evolving capabilities.

What does SUCCESS look like?

Success in the Sr. Hubspot Administrator role means consistently delivering reliable, well-documented automation workflows and applications that meaningfully improve operational efficiency across the business, with a particular focus on HubSpot. The role collaborates effectively with stakeholders to translate needs into robust HubSpot solutions, ensuring they are thoroughly tested, optimized, and compliant with security and data policies. This includes a deep understanding and hands-on experience with HubSpot's administrative features, custom code (Python and Node.js where applicable), and API integrations. Workflows are deployed with minimal bugs, well-structured error handling, and clear documentation, enabling easy maintenance and knowledge sharing. End-users adopt and benefit from the automations with minimal friction, thanks to proactive support and training. Over time, the engineer demonstrates curiosity and innovation by identifying new automation opportunities and incorporating emerging technologies to drive continuous improvement within the HubSpot ecosystem.

The MUST Haves: (ex: job cannot be done without these skills, education, experience, certifications, licenses)

• Four or more (4+) years of automation engineering experience.
• Advanced mastery of HubSpot administration, automation, and customization (including workflow design, custom properties, lists, and reporting).
• .Advanced mastery of REST API integration, with significant experience integrating with HubSpot APIs.
• Intermediate mastery of Node.js, React.js, with demonstrated ability to write custom HubSpot code (e.g., serverless functions, custom modules).
• Intermediate mastery of GitHub/version control: 1+ year of experience, basic competency
• Basic competency of Python for HubSpot custom code and integrations.
• Basic competency of JSON, XML, and data structures.
• Basic competency of SQL database queries.

The Nice to Haves: (preferred additional skills, education, experience, certifications, licenses)

• A Bachelor's degree in computer science or related field of study is preferred.
• Basic understanding of NetSuite REST APIs.
• Intermediate mastery of Jira administration and automation.
• Basic competency of Playwright or other E2E testing frameworks.
• Basic understanding of Model Context Protocols (e.g., LLM APIs).