Software Licensing Specialist

(Contract Based)

Scope of Work and Deliverables.

Deliverables

Advisory Services

Strategic Evaluation of Microsoft Email Infrastructure: Cloud vs. On-Prem Deployment Models.

➢ Objective To conduct a comprehensive analysis of Microsoft Exchange Online and Exchange On-Premises platforms with respect to cost optimization, governance and long-term infrastructure strategy.

➢ Scope of Work

✓ Technical feature comparison: Email hosting capabilities, user provisioning, integrations

✓ Licensing & cost modelling: M365 plans vs. Server + CAL structure ✓ Scalability & hybrid support: Migration planning, hybrid scenarios

✓ Recommendations & risk mapping for stakeholder

➢ Methodology

✓ Stakeholder interviews to capture current pain points and aspirations

✓ Bill of Material (BoM) modelling for both deployment types

✓ Licensing scenario simulations under different licensing models

✓ Infrastructure dependency mapping and effort estimation.

➢ Cost Considerations & Deliverables Note:

Microsoft would be the publisher covered for Advisory Services.

Software License Audit (One Time):

➢ Initial engagement and planning:

✓ Consultation with the client to understand their specific needs and software environment.

✓ Defining the scope and objectives of the audit (e.g., specific vendors, software).

✓ Establishing a point of contact from both sides.

 ✓ Develop a detailed audit plan outlining the methodology, timeline, and deliverables

➢ Data collection and analysis:

✓ Working with the client to gather license agreements, purchase records, and installation reports.

✓ Utilizing data output from ManageEngine tool installed at the client's end to discover installed software

✓ Analysing and reconciling the collected data against license entitlements to identify discrepancies or non-compliance

➢ Reporting and recommendations:

✓ Presenting preliminary findings to the client and discussing potential issues.

 ✓ Compiling a draft audit report detailing the audit findings, compliance status and recommendations.

▪  Detailed GAP Analysis Report for Microsoft deployments

▪ Deployment reports for major software’s installed in the network which require license, to be used in a corporate environment.

✓ Collaborating with the client to review and validate the draft report for accuracy and completeness.

✓ Providing a final audit report outlining actionable recommendations for improving license compliance, optimizing software usage, and reducing costs.