Vertex HR & Communication Solutions

(Contract Based) Scope of Work and Deliverables. Deliverables Advisory Services Strategic Evaluation of Microsoft Email Infrastructure: Cloud vs. On-Prem Deployment Models. ➢ Objective To conduct a comprehensive analysis of Microsoft Exchange Online and Exchange On-Premises platforms with respect to cost optimization, governance and long-term infrastructure strategy. ➢ Scope of Work ✓ Technical feature comparison: Email hosting capabilities, user provisioning, integrations ✓ Licensing & cost modelling: M365 plans vs. Server + CAL structure ✓ Scalability & hybrid support: Migration planning, hybrid scenarios ✓ Recommendations & risk mapping for stakeholder ➢ Methodology ✓ Stakeholder interviews to capture current pain points and aspirations ✓ Bill of Material (BoM) modelling for both deployment types ✓ Licensing scenario simulations under different licensing models ✓ Infrastructure dependency mapping and effort estimation. ➢ Cost Considerations & Deliverables Note: Microsoft would be the publisher covered for Advisory Services. Software License Audit (One Time): ➢ Initial engagement and planning: ✓ Consultation with the client to understand their specific needs and software environment. ✓ Defining the scope and objectives of the audit (e.g., specific vendors, software). ✓ Establishing a point of contact from both sides. ✓ Develop a detailed audit plan outlining the methodology, timeline, and deliverables ➢ Data collection and analysis: ✓ Working with the client to gather license agreements, purchase records, and installation reports. ✓ Utilizing data output from ManageEngine tool installed at the client's end to discover installed software ✓ Analysing and reconciling the collected data against license entitlements to identify discrepancies or non-compliance ➢ Reporting and recommendations: ✓ Presenting preliminary findings to the client and discussing potential issues. ✓ Compiling a draft audit report detailing the audit findings, compliance status and recommendations. ▪ Detailed GAP Analysis Report for Microsoft deployments ▪ Deployment reports for major software’s installed in the network which require license, to be used in a corporate environment. ✓ Collaborating with the client to review and validate the draft report for accuracy and completeness. ✓ Providing a final audit report outlining actionable recommendations for improving license compliance, optimizing software usage, and reducing costs.