Senior Manager - Admin

Facilities Operations Job Description

The Weaver Experience

Weaver is a full-service national accounting, advisory and consulting firm with opportunities for professionals in many different fields. We seek to bring a human element to the world of accounting, which includes creating a diverse, collaborative, and entrepreneurial workplace culture. Our leaders truly care about the well-being of all our employees and encourage them to pursue their ambitions.

While our business is based in numbers, our success is truly based on people. It’s why we commit to supporting our people not just in their professional growth, but also in their ability to lead balanced, integrated lives. At the foundation of that commitment are our core values. Weaver’s core values were created specifically to empower our people to deliver extraordinary service and be their best selves. Our goal is to balance high development with high performance in order to meet the long-term goals of each individual, team, and our firm.

Learn more about our services, industry experience and culture at weaver.com.

Position Profile

Weaver India, LLP is looking for a Senior Manager to oversee the Administration, Travel and Facility Operations in India. This role is responsible for overseeing all aspects of facility operations, maintenance, safety, and infrastructure management across the organization. The Senior Manager will ensure that all physical environments support business objectives, comply with regulatory requirements, and maintain high standards of efficiency, safety, and sustainability. The role also includes leading the facilities team, managing vendors, and driving strategic initiatives related to workspace planning, asset management, and operational excellence.

Responsibilities

1. Facilities Operations & Management

• Oversee day-to-day operations of all office and facility locations.
• Ensure all facilities are well-maintained, functional, and compliant with safety, legal, and regulatory standards.
• Develop and implement preventive maintenance programs for HVAC, electrical, plumbing, and other systems.

2. Leadership & Team Management

• Lead, mentor, and develop the facilities management team.
• Allocate resources, manage workloads, and ensure the team meets performance and operational expectations.

3. Vendor & Contract Management

• Manage external vendors for maintenance, security, housekeeping, landscaping, and other facility-related services.
• Negotiate contracts, track performance, and ensure value delivery and service-level compliance.

4. Space Planning & Workplace Strategy

• Oversee space planning, seating layouts, and office expansion or relocation projects.
• Work closely with HR and business leaders to forecast space requirements.
• Ensure workspace design supports employee productivity and organizational culture.

5. Budgeting & Cost Control

• Prepare and manage the facilities budget, including capital expenditure and operating costs.
• Identify cost-saving initiatives without compromising safety or quality.

6. Health, Safety & Compliance

• Ensure compliance with fire safety, environmental regulations, and occupational health standards.
• Oversee emergency response plans, safety audits, and risk assessments.

7. Sustainability & Energy Management

• Drive sustainability initiatives such as energy efficiency, waste reduction, and green building practices.
• Monitor utility consumption and identify opportunities for reduction.

8. Travel Management

• Oversee and coordinate employee travel arrangements, including flight, hotel, and transportation bookings.
• Liaise with travel agencies and negotiate travel-related contracts.
• Develop and maintain company travel policies and ensure employee compliance.
• Track travel expenses and prepare periodic travel reports for management.

9. Project Management

• Lead facility-related projects including renovations, upgrades, and infrastructure improvements.
• Coordinate with architects, contractors, and internal stakeholders for timely project execution.

Education and Skills

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field (Master’s preferred).
• 10–15 years of experience in facilities management, with at least 5 years in a leadership/managerial role.
• Strong knowledge of building systems, maintenance procedures, safety standards, and compliance regulations.
• Proven experience in vendor management and contract negotiations.
• Excellent budgeting, planning, and project management skills.
• Strong leadership, communication, and stakeholder management capabilities.

People are our formula! At Weaver, we recognize that everyone brings different strengths, backgrounds, and working styles to our team. We cultivate a safe and inclusive work environment that celebrates each individual’s unique qualities through visibility, progression, advocacy, and support. We are proudly an equal opportunity employer.

What’s next? Interested applicants should apply directly to the job posting. You may apply to multiple roles. Be sure to upload your most recent resume and ensure that it is attached to your application. By registering, you are only activating an account and creating a presence. Please apply directly to a position of interest. You will receive a confirmation email after completing an application for a role. After reviewing your application, a friendly Weaver Recruiter will contact you soon and walk you through the hiring process. Thank you for exploring a career with us. We look forward to meeting you!

Currently, we are not accepting resume submissions from third-party staffing agencies for this role. This role is Employee Referral Program eligible.