Senior Invoice Clerk

Senior Invoicing Clerk

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About Elevare Business Solutions:

The Opportunity: You'll be instrumental in ensuring accurate and timely billing for our Australian industrial services and fleet client. This involves processing invoices related to complex project work, specialized equipment hire, vehicle maintenance, industrial cleaning, civil works, and other fleet-related services. Your expertise, particularly your advanced Excel skills and clear communication, will directly contribute to our client's financial efficiency and our continued success.

Key Responsibilities:

• Prepare and process high volumes of invoices accurately for an Australian industrial services and fleet client, covering complex project milestones, specialized equipment and plant hire, vehicle maintenance, industrial cleaning, civil works, and associated charges.
• Verify billing data against work orders, service agreements, project progress reports, timesheets, and internal records to ensure all charges are correct and authorized.
• Ensure compliance of all invoices with company policies.
• Reconcile discrepancies efficiently, working closely with the client's operations team and internal departments to resolve any billing issues or queries, often utilizing Excel for detailed data comparison and reconciliation.
• Maintain accurate and organized invoicing records and documentation, adhering to data retention policies.
• Assist with month-end and year-end closing procedures related to invoicing and accounts receivable, leveraging Excel for various reconciliations and summaries.
• Generate detailed invoicing reports and analysis specific to industrial services and fleet operations, providing valuable insights to management and the client. This will frequently involve creating and manipulating spreadsheets in Excel (e.g., using pivot tables, XLOOKUP, and other formulas for reporting).
• Contribute to the continuous improvement of invoicing processes, identifying opportunities for automation and efficiency, often through developing and refining Excel-based tools or templates.

Qualifications:

• Master's degree in Finance, Accounting, Commerce, or a related field.
• Minimum of 3 years of progressive experience in an invoicing or accounts receivable role, with demonstrated experience in a high-volume transaction environment.
• Specific experience with invoicing for industrial services, heavy equipment/plant hire, logistics, or automotive/fleet industries is highly advantageous.
• Proven proficiency in invoicing software and accounting systems (e.g., Xero, MYOB, QuickBooks Online, Tally – please specify if a particular software is heavily used).
• Exceptional proficiency in Microsoft Excel is a MUST, including advanced functions such as XLOOKUP, Pivot Tables, SUMIFS, logical functions, and data validation for reconciliation, reporting, and analysis.
• Strong understanding of Australian invoicing principles.
• Exceptional numerical accuracy and meticulous attention to detail.
• Excellent command of spoken English is essential for effective communication with our Australian clients and internal teams.
• Strong communication and interpersonal skills, both written and verbal.
• Ability to work independently, manage multiple priorities, and meet tight deadlines in a fast-paced environment.
• Strong problem-solving and organizational skills, with a proactive approach to issue resolution.

What We Offer:

• A competitive salary and benefits package.
• The unique opportunity to specialize in invoicing for complex industrial services and fleet operations for an international client, enhancing your industry-specific expertise.
• A collaborative, supportive, and dynamic work environment.
• Opportunities for professional growth and skill development, including potential for further Excel training on advanced applications.

recruitment@elevare-solution.com

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