Senior HR Operations Manager

ESCON ELEVATORS PVT. LTD. - 35 YEARS OF EXCELLENCE - LEADING ELEVATOR MANUFACTURING COMPANY

9594090186

tasales@esconelevators.com

- Working Days : 06 (Mon to Sat)

- Working Hours : 9am to 6pm

Mahape

1. Onboarding and Induction
2. Setting Job Descriptions
3. Employee Confirmation and Documents
4. Employee Relations
5. Policy Making and Implementation
6. Attendance and Leave Management
7. Statutory Compliances
8. Employee Benefits Programmes
9. Exit Formalities

Roles and Responsibilities:

1. Onboarding and Induction

Develop comprehensive onboarding and induction programs that align with company goals and values.
Coordinate with HR, hiring managers, and department heads to gather necessary information and resources for onboarding materials. Conduct orientation sessions for new hires (offline for direct joiners and online for those joining outside of Mumbai branch) and providing information on company policies, procedures, and benefits. Collect feedback from new employees to continually improve the onboarding experience.

Collaborate with department managers to gather information for job descriptions. Write clear, concise, and accurate job descriptions for new and existing positions.
Ensure job descriptions comply with company policies, legal requirements, and industry standards. Review and update job descriptions regularly to reflect changes in roles, responsibilities, and qualifications.

1. Employee Confirmation and Documentation

Monitor and issue all documents related to employees including Appointment, Confirmation, Appraisal Letter, Identity Cards etc for all branches. Issuing Non-Disclosure Agreements/Bonds letter to be signed by the Consultants/Employees for all branches. Issue show cause notices and Warning Letters as and when required for all branches. Monitor Confirmation deadlines and ensure that all confirmations are processed in a timely manner for all branches. Issue transfer letters to the employees who have been transferred to other locations as per the need of the hour. Communicate with managers to gather feedback on employee performance and suitability for confirmation. Review employee performance evaluations and other relevant documentation to assess eligibility for confirmation. Ensure that all confirmation-related paperwork is completed accurately and in compliance with company policies and procedures. Communicate confirmation decisions to employees and provide any necessary follow-up support or guidance. Maintain accurate records of confirmation decisions and related documentation.

1. Employee Relation

Clearly communicate performance expectations, goals, and objectives to employees.
Encourage open and honest communication between employees and management. Acknowledge and address any issues or concerns raised by employees promptly and fairly. Foster a collaborative work environment where employees feel valued and respected. Encourage teamwork and collaboration through team-building activities, projects, or initiatives. Provide mediation or conflict resolution support when necessary to facilitate constructive communication and problem-solving. Responsible to track the movement of employees for Training/Audits/Vendor/Customer Meet or various projects related to the company.

1. Policy Making and Implementation

Research and analyse industry trends, regulatory requirements, and best practices related to organizational policies and procedures.
Write clear, concise, and legally compliant policy documents, ensuring that they are accessible and understandable to all employees. Develop new policies or revise existing policies to address organizational needs, legal requirements, and emerging issues. Implement policies through communication, training, and enforcement mechanisms. Monitor policy compliance and effectiveness, collecting feedback and data to assess impact and identify areas for improvement.

1. Attendance and Leave Management

Monitor attendance trends and patterns to identify potential issues or areas for improvement.
Communicate with employees and managers regarding leave balances, policies, and procedures. Provide guidance and support to employees and managers on attendance and leave-related matters, including answering questions and resolving issues.

1. Statutory Compliances

Ensure compliance with applicable labour laws.
Identify legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance. Ensure that the outsourced/contracted labour related issues at site and office are managed within the statutory limits. Ensure Filing of returns and remittances on time To coordinate with legal consultants, lawyers of the Company to settle legal matters amicably including pending matters if any.

1. Employee Benefits Programmes

Design and implement employee benefits programmes for team bonding and positive work culture.
Track Insurance/Mediclaim/Accidental benefits Programmes. Employee health checkup/Salary Account benefit activities Recommend Bonus/Incentive schemes for best performances. Implement work anniversary benefits.

1. Exit Formalities

Qualifications

1. Any Graduate with MBA specialization in Human Resources Management is a must
2. 10-12 years of experience in HR Operations.
3. Strong understanding of HR principles, employment laws, and best practices in HR
4. Excellent communication and interpersonal skills, with the ability to handle sensitive and confidential information.
5. Detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.

Skills

1. Communication and Interpersonal Skills
2. Data Analysis and Reporting
3. Organisation and Time Management
4. Problem Solving activities.

Attributes

1. Confidentiality and discretion
2. Empathy and sensitivity
3. Adaptability and Flexibility
4. Team Player