Senior Facility Manager

Senior Admin Manager

About RINGS & I

RINGS & I is India’s first designer diamond ring studio, offering personalized, made-to-order

diamond rings through a truly omnichannel, tech-enabled experience. With 1000+ designs

across 16 styles, we empower clients to choose their ring, their style, and their budget — all

backed by trust, transparency, and celebration.

Position

Senior Facility Manager– Mumbai

Job Overview

Rings and I is seeking Senior Admin Manager. The Senior Admin Manager will be

responsible for ensuring the smooth and efficient functioning of all administrative,

documentation, facility management, and vendor coordination activities across the

company’s offices and studios. This role is key to supporting operations and enabling

teams to function without friction by ensuring timely support and compliance across

various internal and external touchpoints.

Responsibilities

• Expense & Invoice Management (Studio):
• Maintain accurate records of all expenses, including vendor invoices, receipts,

and reimbursements.

• Track and monitor payment cycles, ensure timely follow-ups, and flag

discrepancies.

• Maintain digital and physical logs as per company SOP.

Procurement & Resource Management (Office & Studio):

• Identify, source, and manage day-to-day office requirements (stationery, tech
• accessories, refreshments, etc.).
• Ensure budget control and procurement from reliable vendors.
• Procurement & Resource Management (Studios):
• Coordinate and manage procurement of all material requirements across
• RINGS & I studios.
• Ensure timely availability of display items, packaging, gifting items,
• brochures, and other consumables.
• Liaise with studio teams to forecast and manage inventory needs.

Facility Management (Office & Studios):

• Own upkeep and general maintenance of both office and studio premises.
• Coordinate repairs, housekeeping, utility services, and external agency
• support as required.
• Track facility bill payments and propose optimization as required to Ops
• Manager
• Ensure smooth operations with zero disruptions to the customer or internal
• teams.
• Coordinate & work with Municipal teams for approvals & documentation as
• required

Repairs & Maintenance Oversight:

• Maintain preventive maintenance schedules for all office and studio
• equipment (lighting, fixtures, HVAC, IT equipment, etc.).
• Create a log of reported issues and resolution timelines.
• Engage vendors/technicians as per urgency and coordinate job completion.

Additional Responsibilities:

• Maintain an asset register for office and studio infrastructure.
• Ensure compliance with internal admin SOPs.
• Support founders in executing admin-linked one-time tasks or special projects (e.g. relocations, new studio setups).
• Ensure confidentiality, punctuality, and process discipline across all assigned functions.
• Recommend and implement process improvements in administration and vendor efficiency.

Key Skills and Competencies:

• Bachelor’s degree in Business Administration, Commerce, or related field (MBA preferred).
• Minimum 3–5 years of experience in administrative, operations, or facilities management roles.
• Strong organizational, documentation, and vendor management skills.
• High accountability and ability to work independently with limited supervision.
• Proficiency with tools like MS Office, Google Drive, and basic finance documentation