SAP Project Coordinator

Job Title: SAP Project Coordinator

Location: Ahmedabad, India

Type of hire: Fulltime

Role Summary:

The Project Coordinator will serve as a key liaison between the Business PMO and the broader SAP S/4HANA program team across three geographies.

This role supports the SAP Program Manager by tracking project progress, managing cross-functional communications, coordinating key meetings, and preparing structured reports and presentations for Steering Committee and Sponsor reviews.

Key Responsibilities:

1. Project Monitoring & Coordination

• Monitor project activities, timelines, and milestones across functional tracks (FICO, SCM, MM, PP, SD, QM, etc.).

• Track action items, decisions, risks, and issues across workstreams and geographies.

• Maintain up-to-date project plans and RAID logs on a regular basis.

2. PMO Support

• Act as the business-side coordinator within the PMO team.

• Align with the IT PMO for integrated project updates and ensure business needs are represented.

• Coordinate internal reviews and ensure timely submission of status updates from process owners and track leads.

3. Reporting & Documentation

• Prepare weekly and monthly progress reports for the PMO and leadership.

• Consolidate and format inputs from multiple stakeholders into a unified status report.

• Maintain project documentation, meeting minutes, and follow-up trackers.

4. Presentation & Stakeholder Communication

• Prepare high-quality presentation decks for Steering Committee and Sponsor meetings.

• Support the Program Manager in creating executive-level summaries and dashboards.

• Ensure consistent communication and messaging across all stakeholder groups.

5. Meeting Coordination

• Schedule, facilitate, and document key meetings (status reviews, sponsor meetings, issue escalations).

• Ensure timely distribution of agendas, minutes, and follow-up items.

• Support preparation and rehearsal for high-stakes presentations.

6. Change Management & Communication Support

• Coordinate with Change Management team for stakeholder engagement activities.

• Assist in preparation of communication material (newsletters, updates, campaign messaging).

Key Skills & Competencies:

• Strong project coordination and multi-tasking skills in complex programs.

• Excellent written and verbal communication, especially for executive audiences.

• Proficiency in MS PowerPoint, Excel, and project management tools (e.g., MS Project, Smartsheet, or similar).

• Analytical mindset and ability to consolidate data into meaningful insights.

• High attention to detail and quality orientation.

• Strong interpersonal and stakeholder management skills.

• Ability to work across time zones and cultural boundaries.

Qualifications & Experience:

• Master’s degree in Business Administration, Project Management, or related field.

• 5–8 years of experience in project coordination or PMO roles, preferably in SAP or ERP implementations.

• Prior exposure to multinational SAP S/4HANA programs is highly desirable.

• PMP/Prince2 or equivalent certification is an added advantage.