PROJECT MANAGER / PROJECT HEAD

🏗️ PROJECT MANAGER / PROJECT HEAD – HIGH RISE RESIDENTIAL PROJECT

Department:

Reports To:

Location:

Purpose:

planning, design coordination, contracting, execution, quality control, and timely delivery

Architects, Structural & MEP Consultants, Contractors, Legal, Procurement, Finance, Sales & CRM teams

2. Key Responsibility Areas (KRAs)

KRA

Description

Key Deliverables / KPIs

1. Project Planning & Scheduling

Prepare and implement detailed project execution plan (PEP), milestone chart, and monthly progress schedules.

- Approved project schedule with baseline milestones- % adherence to schedule ≥ 95%- Weekly progress review reports

2. Design Coordination

Coordinate with Architects, Structural, MEP, and Landscape consultants to finalize GFC (Good For Construction) drawings and resolve site issues.

- % of GFC drawings released as per schedule- Zero design conflicts at execution stage- Weekly design coordination meetings documented

3. Tendering & Contracts

Prepare BOQs, float tenders, evaluate bids, negotiate rates, and finalize work orders with approval from Directors.

- Tender packages finalized within plan timeline- Cost variance ≤ 5% of approved budget- Vendor performance rating ≥ 8/10

4. Procurement & Vendor Management

Oversee timely procurement of materials, machinery, and subcontractors; ensure quality compliance.

- Material delivery as per project plan- Approved vendor list maintained and reviewed quarterly

5. Site Execution & Monitoring

Supervise day-to-day progress through regular site visits and team reviews. Ensure productivity, discipline, and smooth workflow.

- 100% of works executed as per GFC drawings- Productivity benchmarks achieved (labour output as per plan)

6. Quality Assurance & Control

Implement QA/QC systems; conduct periodic audits to ensure construction standards, workmanship, and specifications.

- NCR (Non-Conformance Report) ≤ 2/month- QA/QC checklist adherence ≥ 95%

7. Safety Management

Enforce site safety standards, PPE usage, and statutory compliance under Factories Act / BOCW norms.

- Zero reportable accidents- Monthly safety audit compliance 100%

8. Cost Control & Budget Management

Monitor project budgets, cost-to-complete, and cash flow requirements.

- Monthly cost variance ≤ 5%- Timely contractor bill certification

9. Team Leadership & Coordination

Manage site engineers, QS, billing, purchase, and safety teams. Provide mentorship and accountability.

- Weekly team performance reviews- Staff productivity ≥ 85%

10. Statutory & Liaison Coordination

Coordinate with consultants and legal team for approvals, RERA updates, OC/CC compliance, etc.

- All statutory clearances obtained on schedule- Zero non-compliance incidents

11. Reporting & Documentation

Maintain DPRs, MPRs, quality logs, meeting MOMs, drawings records, and submission to Directors.

- Timely submission of DPR/MPR- Document filing accuracy 100%

3. KPI Measurement Summary

Category

KPI

Target / Frequency

Schedule Adherence

% of activities completed as per baseline

≥ 95%

Cost Variance

Actual vs Budget

≤ 5%

Quality Compliance

QA/QC checklist score

≥ 95%

Safety

Lost Time Injury Frequency Rate

0

Design Release Timeliness

GFC drawings issued

100% on schedule

Vendor Performance

Rating by PMC/QA

≥ 8/10

Reporting

DPR/MPR accuracy and timeliness

100%

Team Efficiency

KPI achievement of subordinates

≥ 85%

Statutory Approvals

Delay in compliance

0 days delay

4. Reporting & Review Mechanism

• Daily:

  Site progress & safety review with engineers.

• Weekly:

  Review meetings with consultants and contractors.

• Monthly:

  Project progress and cost report to Directors (MPR).

• Quarterly:

  Performance evaluation on timeline, cost, quality, and safety.

5. Competency & Skills Required

• Civil Engineer (BE/BTech / MTech preferred) with

  12–20 years

  experience in high-rise residential / mixed-use projects.
• Proven expertise in

  construction planning, contracts, and execution management.

• Proficiency in MS Project / Primavera, AutoCAD, and QA/QC systems.
• Sound knowledge of RERA, NBC, IS codes, local bye-laws, and statutory processes.
• Leadership, communication, and team coordination skills.
• Strong decision-making ability under time and cost constraints.

6. Performance Appraisal Weightage

Parameter

Weightage (%)

Project Timeline Adherence

25%

Quality & Safety Compliance

20%

Cost & Budget Control

20%

Design & Contract Coordination

15%

Team Leadership & Reporting

10%

Statutory / Legal Compliance

10%