Civil Project Head

Department:

Reports To:

Location:

Purpose:

planning, design coordination, contracting, execution, quality control, and timely delivery

Architects, Structural & MEP Consultants, Contractors, Legal, Procurement, Finance, Sales & CRM teams

2. Key Responsibility Areas (KRAs)

1. Project Planning & Scheduling

Prepare and implement detailed project execution plan (PEP), milestone chart, and monthly progress schedules.

- Approved project schedule with baseline milestones- % adherence to schedule ? 95%- Weekly progress review reports

2. Design Coordination

Coordinate with Architects, Structural, MEP, and Landscape consultants to finalize GFC (Good For Construction) drawings and resolve site issues.

- % of GFC drawings released as per schedule- Zero design conflicts at execution stage- Weekly design coordination meetings documented

3. Tendering & Contracts

Prepare BOQs, float tenders, evaluate bids, negotiate rates, and finalize work orders with approval from Directors.

- Tender packages finalized within plan timeline- Cost variance ? 5% of approved budget- Vendor performance rating ? 8/10

4. Procurement & Vendor Management

Oversee timely procurement of materials, machinery, and subcontractors; ensure quality compliance.

- Material delivery as per project plan- Approved vendor list maintained and reviewed quarterly

5. Site Execution & Monitoring

Supervise day-to-day progress through regular site visits and team reviews. Ensure productivity, discipline, and smooth workflow.

- 100% of works executed as per GFC drawings- Productivity benchmarks achieved (labour output as per plan)

6. Quality Assurance & Control

Implement QA/QC systems; conduct periodic audits to ensure construction standards, workmanship, and specifications.

- NCR (Non-Conformance Report) ? 2/month- QA/QC checklist adherence ? 95%

7. Safety Management

Enforce site safety standards, PPE usage, and statutory compliance under Factories Act / BOCW norms.

- Zero reportable accidents- Monthly safety audit compliance 100%

8. Cost Control & Budget Management

Monitor project budgets, cost-to-complete, and cash flow requirements.

- Monthly cost variance ? 5%- Timely contractor bill certification

9. Team Leadership & Coordination

Manage site engineers, QS, billing, purchase, and safety teams. Provide mentorship and accountability.

- Weekly team performance reviews- Staff productivity ? 85%

10. Statutory & Liaison Coordination

Coordinate with consultants and legal team for approvals, RERA updates, OC/CC compliance, etc.

- All statutory clearances obtained on schedule- Zero non-compliance incidents

11. Reporting & Documentation

Maintain DPRs, MPRs, quality logs, meeting MOMs, drawings records, and submission to Directors.

- Timely submission of DPR/MPR- Document filing accuracy 100%

3. KPI Measurement Summary

Schedule Adherence

% of activities completed as per baseline

? 95%

Cost Variance

Actual vs Budget

? 5%

Quality Compliance

QA/QC checklist score

? 95%

Safety

Lost Time Injury Frequency Rate

0

Design Release Timeliness

GFC drawings issued

100% on schedule

Vendor Performance

Rating by PMC/QA

? 8/10

Reporting

DPR/MPR accuracy and timeliness

100%

Team Efficiency

KPI achievement of subordinates

? 85%

Statutory Approvals

Delay in compliance

0 days delay

4. Reporting & Review Mechanism

Daily:

Weekly:

Monthly:

Quarterly:

5. Competency & Skills Required

1220 years

construction planning, contracts, and execution management.

?Proficiency in MS Project / Primavera, AutoCAD, and QA/QC systems.

?Sound knowledge of RERA, NBC, IS codes, local bye-laws, and statutory processes.

?Leadership, communication, and team coordination skills.

?Strong decision-making ability under time and cost constraints.

6. Performance Appraisal Weightage

25%

Quality & Safety Compliance

20%

Cost & Budget Control

20%

Design & Contract Coordination

15%

Team Leadership & Reporting

10%

Statutory / Legal Compliance

10