Project Coordinator- Industrial Automation

Project Coordination & Support

• Assist in preparing project execution plans and schedules.
• Coordinate with internal teams and external stakeholders for smooth project flow and

update.

• Maintain project trackers and update progress reports.

2. Documentation & Technical Support

• Prepare documentation for client submissions and internal approvals.
• Ensure proper filing and version control of project documents.

3. Procurement & Vendor Follow-up

• Help Project Manager to prepare material planning.
• Follow up with vendors/ Internal procurement team for timely delivery of raw materials.
• Coordinate with logistics/ Transporter for dispatch and delivery tracking.

4. Material Management

• Tracking records of material delivery and inspection reports, Manufacturing progress.
• Coordination for the client inspection activity, maintain a record of the client’s change

request during inspection and timely circulate it with the respective department to get a
resolution

• Support in resolving discrepancies or quality issues during inspection.

5. Client & Team Communication

• Schedule meetings and prepare minutes of meetings (MoMs).
• Communicate updates and action items to relevant stakeholders.
• Assist in preparing presentations and reports for client reviews.

6. Invoicing & Payment Support

• Coordinate with finance for invoice preparation and submission.
• Track payment milestones and follow up with clients for approvals.
• Maintain records of invoicing and payment status.

Key Skills Required:

• Strong organisational and multitasking abilities.
• Good communication and interpersonal skills.
• Attention to detail and problem-solving mindset.
• Ability to work collaboratively in a fast-paced environment.
• Microsoft Excel – Data entry, formulas, pivot tables, charts, project tracking.
• Microsoft Word – Documentation, report writing, formatting.
• Microsoft PowerPoint – Creating presentations for clients and internal reviews.
• Microsoft Outlook – Email communication, calendar scheduling.
• Data Analysis & reporting -
• Excel Advanced Functions – VLOOKUP, INDEX-MATCH, conditional

formatting.

• Basic Data Visualization – Charts, graphs, dashboards.

Job Type: Full-time

Pay: ₹22,000.00 - ₹24,000.00 per month

Work Location: In person