Procurement Manager

Procurement Manager Key Responsibilities / Task List

1. Create Procurement Plans from Project Requirements

• Analyze project requirements and develop a procurement plan.
• Identify materials, services, and resources needed for the project.
• Define timelines and delivery schedules based on project needs.

2. Identify, Onboard & Evaluate Vendors

• Research and identify potential vendors that align with project requirements.
• Onboard new vendors, ensuring compliance with organizational policies.
• Evaluate vendors based on performance, quality, and pricing.

3. Request for Quotations (RFQ) & Cost Comparison

• Prepare and issue RFQs to vendors for required products or services.
• Collect quotes from multiple vendors and compare costs and terms.
• Analyze RFQs to select the most cost-effective and reliable vendor.

4. Negotiate Costs, Delivery Terms, & Payment Terms

• Engage with vendors to negotiate pricing, delivery timelines, and payment terms.
• Ensure negotiated terms align with project goals and budget constraints.
• Work to secure the best possible deal for the organization.

5. Issue Purchase Orders & Track Fulfillment

• Generate and issue purchase orders based on vendor agreements.
• Track the fulfillment of orders to ensure timely delivery.
• Coordinate with vendors to ensure order accuracy and completeness.

7. Process Invoices & Coordinate with Finance Team

• Review vendor invoices for accuracy and compliance with purchase orders.
• Coordinate with the finance team for timely processing and payments.
• Resolve any discrepancies in invoices or payment terms.

8. Generate Procurement MIS Reports & Spend Dashboards

• Create regular Management Information System (MIS) reports for procurement activities.
• Develop spend dashboards to track procurement costs and trends.
• Use reports to identify potential savings opportunities and optimize procurement strategies.

*Technical Skills Required

• Procurement Systems & Tools: ERP systems (SAP, Oracle, Tally ERP, Zoho, or similar).
• MS Office & Google Suite: Strong Excel (pivot tables, VLOOKUP, dashboards), PowerPoint, and Word.
• MIS & Reporting Tools: Ability to create procurement reports and dashboards.
• Data Analysis: Ability to analyze spending patterns, vendor performance, and identify cost-saving opportunities.
• Documentation Management: Experience in managing RFQs, POs, invoices, and procurement records.

*Soft Skills Required

• Negotiation Skills: Ability to secure favorable terms while maintaining vendor relationships.
• Communication: Strong verbal and written skills to interact with vendors, finance, and project teams.
• Attention to Detail: Accuracy in purchase orders, invoices, and reporting.
• Analytical Thinking: Evaluating vendor options, pricing, and procurement trends logically.
• Time Management: Prioritizing procurement activities to align with project timelines.
• Problem-Solving: Resolving invoice discrepancies, vendor delays, or supply chain issues proactively.

*Required Education

• Bachelor’s Degree (Mandatory)
• Commerce / Business Administration / Management – Preferred for understanding financials, contracts, vendor management, and procurement processes.

Job Types: Full-time, Permanent

Pay: ₹45,000.00 - ₹55,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person