Pharmacy Purchase Manager

Continental Hospital

Continental Hospitals, India’s first LEED qualified super specialty hospital is built on international standards and is designed to enhance the healing spaces with natural ventilation, safety, and privacy. The hospital has incorporated the safest standards in the world including fire, water resources, sanitation, and internal transportation systems. Continental Hospitals was founded by Dr Guru N Reddy in April 2013 to redefine healthcare in India by providing quality patient care with integrity, transparency, a collaborative approach, and evidence-based medicine.

The hospital has 19 Modular Green OTs, 90 Single-room ICU beds including Level 3 NICU and PICU, and is known for its efficient critical care team. Continental Hospitals has a special health check lounge and a dedicated area for international patients, state-of-the-art facilities and medical equipment, as well as the latest communication and information technology.

Key specialties include Gastroenterology, Oncology, Orthopedics, Neuroscience, Cardiology, and Multi-organ Transplants. Our proactive team of highly experienced doctors, nurses, and staff ensures that we deliver the highest standard of personalized care to our patients at all times.

Job Title:

Location:

Department:

Reports To:

Role Summary:

The Pharmacy Purchase Manager will be responsible for overseeing the procurement and inventory management of all medicines, surgical consumables, and pharmaceutical supplies for the hospital. The role ensures timely availability of drugs at optimum cost, adherence to regulatory compliance, and strong coordination with vendors, consultants, and internal departments.

Key Responsibilities:

Procurement & Vendor Management

• Identify, evaluate, and finalize vendors for pharmaceutical products and consumables.
• Negotiate pricing, credit terms, and supply agreements to ensure cost-effectiveness.
• Build and maintain long-term relationships with suppliers and distributors.
• Ensure uninterrupted supply of drugs, including critical and life-saving medicines.

Inventory & Supply Chain Management

• Oversee purchase planning based on consumption trends and stock requirements.
• Monitor stock levels to prevent shortages or overstocking.
• Implement systems for efficient inventory tracking and control.
• Coordinate with IP & OP pharmacy teams to ensure smooth supply chain flow.

Compliance & Quality Assurance

• Ensure that all procurement follows drug regulatory guidelines and hospital policies.
• Maintain accurate purchase records, invoices, and audit compliance reports.
• Monitor expiry, batch recalls, and drug quality issues in coordination with the QA team.

Financial & Operational Management

• Prepare and manage purchase budgets for the pharmacy.
• Monitor and control purchase costs, ensuring savings wherever possible.
• Provide regular MIS reports to management on purchase trends, vendor performance, and cost savings.

Team & Coordination

• Lead and supervise the pharmacy purchase team.
• Collaborate with clinicians, pharmacists, and hospital administration for requirement planning.
• Conduct regular review meetings with stakeholders on purchase and supply chain performance.

Qualifications & Experience:

• Education:

  B.Pharm / M.Pharm / MBA in Hospital or Supply Chain Management preferred.

• Experience:

  8–12 years of experience in pharmaceutical purchase, with at least 7+ years in a hospital setting (multispecialty preferred).
• Strong knowledge of hospital pharmacy operations, regulatory norms, and supply chain best practices.
• Proven skills in vendor negotiation, procurement systems, and cost management.

Skills & Competencies:

• Excellent negotiation and vendor management skills.
• Strong analytical and planning ability.
• Knowledge of drug regulations, HSN codes, and statutory compliance.
• Leadership skills with ability to manage a team effectively.
• Proficiency in ERP / hospital management software for purchase and inventory.

Key Performance Indicators (KPIs):

• Cost savings achieved through procurement strategies.
• Vendor performance and timely supply rate.
• Stock-out rate and inventory turnover ratio.
• Compliance audit scores.
• Stakeholder satisfaction (clinicians, pharmacy, finance).